Rundell Ernstberger Assoc, LLC/EngrRundell Emstberger Associates, LLC
Engineering Department - 2011
Appropriation #211 -R401; P.O. #27494
Contract Not To Exceed $4,250.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
AFinOl_O AS TO FORM BY
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ( "Agreement") entered into by and
between the City of Carmel and Rundell Emstberger Associates, LLC (the "Vendor"), as City Contract # 09.15.10.03
shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with
the Scope of Work attached hereto and incorporated herein as Exhibit "A ". The terms and conditions of the
Agreement shall not otherwise be affected by his Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By: /
I
es Brainard, Presiding Officer
ate:
Miry A
Date:
Lori S. Wats. , ember
Date:
ATTEST:
ana Cordray, IAM Jerk- Treasurer
Date: qt"- /(o —</
RUNDELL ERNSTBERGER ASSOCIATES, LLC
A thorized Signature
1vi Osbwri4
Printed Name
pri *ctPet 1
Title r
FID/TIN: IS---a75707/
SSN if Sole Pro prietor:
Date: ///9 ///
(SNmsoAProSw & Goods Sizaapa osn 20111RUYDELL ERt:SrBERGER ASSOC. Addmooal Samq> Asocadillor lft)R01l 11:(0 AM)
January 10, 2011
Mr. Kevin Osburn, ASLA
Rundell Ernstberger Associates, LLC
429 E. Vermont Street, Suite 110
Indianapolis, IN 46202
JAMES BRAINARD, MAYOR
RE: Additional Service Amendment #2, PO # 27494
Dear Mr. Osburn:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with Rundell Ernstberger, Contract #091510.03, dated September 15, 2010, I have requested and received
from you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment #2—
Planting and Site Design Review
Various Sites per direction front CityEngineer
See "Attachment A" Not to Exceed: $4,250.00
Per our contract procedural requirements, 1 hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carpel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
Michael T. McBride, P.E.
City Engineer
Reviewed and approved by:
S. C. Engelking
Director of Administration
DEPARTMENT or ENGINEERING p
ONE Civic SQvARI, CARMEL, 1N 46032 OrFicE 317.571.2441 FAX 317.571.2439 EXHIBIT A-
ENTAIL engineerin,L@carmel.in.go\
re
LANDSCAPE ARCHITE
RUNDELL ERNSTBERGER ASSOCIATES, LLC
22 September 2010
W
Mr. Parks Pifer
• Operations Manager
origin
email
I N D I A N A P O L I S
reaindy @reasite.com
Carmel Street Department
• City of Carmel
1 Civic Square
Carmel, IN 46032
a
Z re: City of Carmel 1 Planting and Site Design Review Services
• Dear Parks:
Rundell Ernstberger Associates, LLC is pleased to submit the following proposal for consulting
design services related to streetscape and public space enhancements located throughout the
= City of Carmel. We appreciate the opportunity to assist Carmel in this undertaking and are
eager to continue our work to assist Carmel in crafting a public realm that enhances the
• community and its sense of place.
Project Understanding:
• Based on our conversations with you, we have the following understanding of the scope of
+ work for this project:
1. The City of Carmel wishes to engage the services of REA to advise and consult on the
planting and site design of various streetscape and public realm enhancement projects
located throughout the City. The project areas include, but are not limited to: Old
Meridian Street Roundabouts, City Center Drive, the 106t" and Ditch Roundabout, the
Palladium site, and the Hazel Dell roundabouts.
2. The City of Carmel wishes to provide visual continuity, and establish a high quality visual
image throughout the community. The focus of REA's efforts will be to assist the City of
Carmel in its efforts to develop planting and site designs for streetscape and public space
z projects through design review.
+ 3. REA will advise the City, attend meetings as necessary, and provide design review and
recommendations.
W SCOPE OF WORK:
Based on the above understanding, we propose the following scope of work:
1. Evaluation of Current Plans:
Working from plans provided by the City, REA will review current plans for projects and
make recommendations for the overall design concepts, as well as specific design
elements.
2. Review of Design Development Plans:
REA will assist the City in reviewing design development planting and site plans. It is
www.reasite.com
o anticipated that this work will include review meetings with the City, response
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City of Carmel Planting and Design Review page 2 of 2
documentation in the form of written and graphic materials, and coordination with other
consultants as directed by the City.
COMPENSATION:
As the exact scope of work, outcomes, and amount of time required to complete this work is
difficult to predict, we propose to work on an hourly, as needed basis. Therefore, we propose a
fee of $4,000.00 for this work, which represents approximately 30 - 35 hours of time.
• Services will be performed as needed and invoiced on an hourly basis.
• Fees will not to be exceeded without prior written approval from the City of Carmel. Should
it be determined that the time and expenses invested by REA will increase beyond the
above - described fee amount, notification will be given to the City and a request for
additional services will be prepared. We will proceed with the additional services upon
approval of the request by the City.
• An allowance of $250.00 for reimbursable expenses is included in the above fees and will
be invoiced according to the attached schedule.
• Additional services beyond those indicated herein will be billed per our hourly rates in
effect at the time services are rendered or on a negotiated fee basis. Such services will be
performed only when authorized in advance.
• Costs for special renderings or presentation drawings are not included in the fee. If
requested by the client, these items will be billed at our direct cost.
If the terms of this proposal are agreeable to you, your signature below will constitute a
satisfactory form of agreement between Rundell Ernstberger Associates, LLC and the City of
Carmel. Please return one (1) original copy to this office. Should you elect to utilize a different
form of agreement, please attach a copy of this letter as an exhibit.
If you have any questions or concerns regarding this proposal, please call me. Thank you for
the opportunity to provide you with this proposal. We look forward to hearing from you soon.
Sincerely,
144:14,064,
Kevin Osburn, ASLA
Principal
attachment: REA Standard Fee and Reimbursement Schedule
Accepted: CITY OF CARMEL
By:
Date:
STANDARD FEE AND REIMBURSEMENT SCHEDULE
Indianapolis, IN 1 Muncie, IN I Louisville, KY
Effective April 2010
Rates indicated are subject to semi - annual review and revision
PROFESSIONAL AND TECHNICAL STAFF HOURLY RATE
Principal $165.00
Associate $120.00
Professional Staff (Registered Land. Arch.) $ 100.00
Technical Staff (Graduate Land. Arch.) $ 70.00 - $90.00
Clerical $ 60.00
A surcharge of fifty percent (50 %) will be added to hourly rates for expert witness testimony and /or for
participation at hearings, depositions, etc.
REIMBURSABLE EXPENSES
Mileage Standard Mileage Rate
Travel, Lodging, and Meals Cost
Telephone, Telex, Telecopy, Faxes, etc. Cost
Postage, Handling, etc. Cost
Copies
Black & White (8 1/2 x 11) $0.05 /copy
Black & White (11 x 17) $0.10 /copy
Color In -House Printer
81/2 x 11 Inkjet $1.00
81/2 x 11 Presentation $1.50
81 x 11 Photo Paper $2.50
11 x 17 Inkjet $2.00
11 x 17 Presentation Paper $2.75
11 x 17 Photo Paper $3.50
CD Copies $5.00
Plots
Black & White In -House Plots
Bond $1.00 SF
Vellum $1.50 SF
Mylar $1.75 SF
Color In -House Plots
Heavy bond $4.00 SF
Semi -Gloss $5.00 SF
High -Gloss $6.00 SF
Materials Cost + 5%
Equipment Rental Cost + 5%
Subcontract Services Cost + 5%
INVOICES
Invoicing and payment schedule are detailed in the contract. Balances remaining unpaid after
thirty (30) days are subject to a monthly finance charge of 1.5% (18% annually) until paid.
RUNDELL ERNSTBERGER ASSOCIATES, LLc
INDIANAPOLIS, IN 1 MUNCIE, IN I LOUISVILLE, KY www.reasile.com
2* of C r
11
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35- 60000972
ONE CIVIC SQUARE
CARMEL, INDIANA 46032 -2584
)RM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PAGE
PURCHASE ORDER NUMBER
2 91.
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE.
3HASE ORDER DATE
DATE REQUIRED
REQUISITION NO.
VENDOR NO.
DESCRIPTION
R> et I Er v\TW
ENDOR 4A 29 2 . `V e.V ito./. S . A o
S • , 1�l 10202
SHIP
TO
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NFIRMATION
BLANKET
CONTRACT
PAYMENT TERMS
FREIGHT
QUANTITY
UNIT OF MEASURE
Send Invoice To:
DESCRIPTION
UNIT PRICE
EXTENSION
ASA �= 2
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PLEASE INVOICE IN DUPLICATE
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211- z9a
DEPARTMENT
ACCOUNT
PROJECT
PROJECT ACCOUNT
AMOUNT
SHIPPING INSTRUCTIONS
• SHIP REPAID.
• C.O.D. SHIPMENTS CANNOT BE ACCEPTED.
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS.
• THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
%fi @%1
ORDERED BY
TITLE
CLERK - TREASURER
\!CA{nno r•nov
PAYMENT
• A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
• I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
IN WITNESS WHEREOF, the parties hereto have made and executed this AT &T Equipment Solutions -Voice CPE
Resale and Support Services Addendum to Master Agreement as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
James Brainard, Presiding Officer
•at
AJW)
M.ry A n Burke, Member
Date: 2
AT &T GLOBAL SERVICE
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Authorized Signature
44-61614 4 F
Printed Name
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Title
FID/TIN:
SSN if Sole Proprietor:
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