CrossRoad Engineers/Addl Serv 22/$52,000 CrossRoad Engineers, PC
Engineering 2011
Appropriation ##2009 Bond; P.O. it27499
Contract Not To Exceed $52, 000.00
ADDITIONAL SERVICES AMENDMENT TO 4?-itopt
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES a it
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT "Agreement") entered into by and
between the City of Carmel and CrossRoad Engineers, PC (the "Vendor'), as City Contract 030310.03 shall amend
the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of
Work attached hereto and incorporated herein as Exhibit "A The terms and conditions of the Agreement shall not
otherwise be affected by his Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CROSSROAD ENGINEERS, PC
by and through its Board of Public
Works and Safety
By: By:
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Ja es rai ard, Presiding Officer Authorized Signa 4
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Title
Lori S. Wat Tribe/ FIDITIN: 35 I 3 3 31
Date: a It
SSN if Sole Proprietor:
ATTEST:
Ilik Date: 3 23/7,011
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ana Cordray, IA Clerk- Treasurer
Date: G —l/
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ATTACHMENT "A"
SUPPLEMENTAL FEE PROPOSAL
CITY OF CA EL
106 Street Path Michigan Road to Ditch Road
X Assume 10 additional weeks of actual construction remaining
X Includes 2 weeks for final records and as- builts after construction complete
X Hourly rates for 2011 (see attached Hourly Billing Rates sheet)
LABOR ESTIMATES (Due to additional weeks of construction)
PERSONNEL RATE HOURS TOTALS
Director $130 /hr 2 x 12 wks $3,120.00
Resident Project Engineer 100 /hr 8 x 12 wks 9,600.00
Assist. Res. Proj. Engineer 90/hr 12 x 12 wks 12,960.00
Assistant Project Inspector 65/hr 30 x 12 wks 23,400.00
TOTAL LABOR ESTIMATES $49,080.00
MILEAGE ESTIMATES
Director 48¢ mile 50 miles /wk x 12 wks 288.00
Resident Project Engineer 48¢ mile 100 miles /wk x 12 wks 576.00
Project Inspector 48¢ mile 150 miles /wk x 12 wks 864.00
Assistant Project Inspector 480 mile 200 miles /wk x 12 wks 1152.00
TOTAL MILEAGE ESTIMATES $2,880.00
TOTAL ESTIMATED INCREASE $51,960.00
Exhibit A.
II Y
ATTACHMENT "A"
HOURLY BILLING TES
PERSONNEL CLASSIFICATION IIOURLY RATE
CROSSROAD.
EIiIGIIiIEER3, PC
DESIGN
Principal $140.00
Director 130.00
Senior Project Manager 115.00
Project Manager 105.00
Project Engineer 85.00
Assistant Project Engineer 75.00
R/W Manager 85.00
CADD Manager 85.00
CADD Technician 75.00
INSPECTION
Director 130.00
Resident Project Engineer 100.00
Assistant Resident Project Engineer 90.00
Project lnspector 80.00
Assistant Project Inspector 65.00
SURVEY
Survey Manager 95.00
Crew Chief 80.00
Researcher 75.00
Survey Technician 70.00
Survey Crew 140.00
Field Man 60.00
Mileage $0.48 /mile
Other Direct Costs at cost +15%
CrossRoad Engineers, PC
3417 Sherman Drive
Beech Grove, Indiana 46107
Rates Effective through December, 2011
Exhibit 44'
LETTER OF TRANSMITTAL
Date: March 17, 2011
To: Doug Haney
Department of Law
From: Mike McBride
Department of Engineering
RE: Crossroad Engineers Additional Service Amendments
A additional service amendments are needed for Crossroad Engineers for the April 2nd, BPW meeting,
please.
Attached please find Crossroad's scope of work and purchase order.
Contract Information:
Project Name ASA #22 "09 -05; 106 St. Path, Michigan to Ditch"
Vendor: Crossroad Engineers, P.C.
Amount: $52,000.00
Appropriation: 2009 bond; PO 27499
Project Name ASA #23 "09 -09; 106 St. Path, Keystone to Westfield"
Vendor: Crossroad Engineers, P.C.
Amount: $35,000.00
Appropriation: 211 -401; PO 27500
Signature: Chip Charles
Address: 3417 South Sherman Drive
Beech Grove, IN 46107
Phone: 317/780 -1555
Fax: 317/780 -6525
Email: ccharles @crossroadengineers.com
Y
17 E NSlk,. b oY
March 15, 2011
CITYss �re�N ��RMEL
JAMES BRAINARD, MAYOR
Mr. Chip Charles, P.E.
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
RE: Additional Service Amendment #22, P.O. #27499
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract 14030310.03 dated March 3, 2010, I have requested and received from
you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment #22— 09 -05; 106 Street Path: Michigan Rd. to Ditch Rd.
Supplement for Construction Inspection
See "Attachment A" Not to Exceed: $52,000.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service and P.O. shown above. Invoices received without the Additional Service referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
Michael T. McBride, P.E.
City Engineer
Rev,. ed and approved b
S C. Engelking
DEPARTMENT or E 'ci rrainc Director of Administration
ONE Civic SQUARE. CARyIHL, IN 46032 011 icr 317 571 2441 FAX 317.571.2439
E. i1 ii, cngineering@cnrmei in.goa
i 1
6 iv,
February 2011 [R®55IRDA
EI1GIIEEIa§,'P
Mr. Mike McBride, City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
Re: Project 09 -05: 106 Street Path Michigan Road to Ditch Road
Request for Supplemental Fee for Construction Inspection
Dear Mike:
As you are aware, the above reference project was to be completed in 2010. However, due to the
water main work (which needed to proceed the path work) not being completed as scheduled,
this project was started late in the 2010 construction season and was not completed. Therefore,
there has been some work over the winter and the contractor intends to work all of March...and
none of these days count against the contract. Therefore, we hereby respectfully request a
supplemental fee of $52,000 to complete the construction inspection for this project.
Please see the attached breakdown to support this request. If you should have any questions or
need any further information, please do not hesitate to call me.
CrossRoad Engineers, PC
/7-1 1/N...--y
Trent E. Newport, P.E., L.S.
Vice President