Cripe Architects & Engrs/Engr/ADDITIONAL SERVICES/ $67,640 Aoriarit
CI'I'Y 4 z=`OF ABEL
June 23, 2011 JAMES BRAINARD, MAYOR
Ms. Paula J. Gartner, PE, LEED AP BD +C
Gripe Architects Engineers
3939 Priority Way South Drive
Suite 400
Indianapolis, IN 46240
RE: Additional Service Amendment #1, P.O. 25802 1/ i t
Dear Ms. Paula J. Gartner:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with Cripe Architects Engineers, Contract #061610.01, dated June 16, 2010, 1 have requested and
received from you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment #1— River Road Box Culvert Extension /Replacement
Professional Engineering Services
See "Attachment A" Not to Exceed: 567,640.00
Per our contract procedural requirements. I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service and P.O. shown above. Invoices received without the Additional Service referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. if you should have any questions, please give me a call.
Sincerely,
/4 .111V AIN
Michael T. McBride. P.
City Engineer
Revie ed and approve by:
3. C. Engelki g
DEPARTMENT OF ENGINEERING Director of Administration
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAX 317.571.2439
EMAIL engineeringncarmel.in.gov
From:CARMEL ENG. 3175712439 06/29/2011 07:28 #976 P.002/003
Cripe Architects Engineers
Engineering 2011
Appropriation #206- 509.00; P.O. #25802
Contract Not To Exceed $67,640.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT "Agreement entered into by and
between the City of Carmel and Cripe Architects Engineers (the "Vendor"), as City Contract 06.16.10.01 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope'of Work attached hereto and incorporated herein as Exhibit "A The terms and conditions of the Agreement
shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA Cripe Architects Engineers
by and through its Board of Public
Works and Safety
B By:
I -d-JZ--' Air
James Brainar Presiding Officer a utho ed Signature v
Date: Name I &zth
it_.., Printed Name
Ma Ann B a rke, Member
Date: t/46 6 �7.1'6
Title
>i
Lori S. Watson, eviber FID/TIN:
Date: -1 /0 hi
i
r Last Four of SSN if Sole Proprietor:
ATTEST:
Date: qZ-71O/Y
i i O.
ana Cordray, IAMCrk- Treasurer
Date: 7 -1/
[10C +na'p6IW4Y data. admink AVAAhendTrofuv'ouel Goods&Ser,L. Furwe■dd1 S'r.c Amend Goods Suvicp FORM Rcv April 2011.dc.6/28/20113:16 Phfj
rpe
Architects Engineers
Solutions by Design Since 1937
Telephone 317 844 6777 Facsimile 317 706 6464
3939 Priority Way South Drive, Suite 400 Indianapolis, Indiana 46240
www.cripe.biz
April 27, 2011
Mr. Gary Duncan
City of Carmel
One Civil Square
Carmel, IN 46032
PROPOSAL FOR RIVER ROAD BOX CULVERT EXTENSION /REPLACEMENT
CARMEL, INDIANA
Dear Mr. Duncan:
Cripe Architects Engineers would like to thank you for the opportunity to submit this
proposal for Professional Survey and Civil Engineering services for the above referenced
project "Project We look forward to working with the City of Carmel on this Project.
To that extent, we have reviewed the proposed project and have anticipated the
necessary scope of work for the project in order to provide professional services.
SCOPE OF WORK
Based upon information provided by yourself and review of information readily
available on line, Cripe Architects Engineers understands the current scope of work to
be as follows:
Box Culvert Extension /Replacement:
Creation of construction documents associated with the replacement of
the existing box culvert located on River Road between Tall Timber Run
and Haverton Way. The box culvert needs replacement due to its aging
condition and structural integrity. As part of the design, it will be
lengthened to support for the future road improvements and capacity will
remain the same to not create potential issues with raising the 100 year
flood elevation in the White River. It is our understanding there are two (2)
36" water mains in the vicinity that the design will need to be protect from
disturbance and /or relocation. Additionally, it is anticipated the box
culvert will be a "CON /SPAN" type structure and structural details will be
provided by the vendor. These efforts will include submittal to the
governing authorities to obtain project approval, bidding assistance, and
support services through construction.
Exhibit
Y
C npe
-Nitaurv.
Architects Engineers
Solutions by Design Since 1937
Telephone 317 844 6777 Facsimile 317 706 6464
3939 Priority Way South Drive, Suite 400 Indianapolis, Indiana 46240
www.cripe.biz
River Road Schematic Design:
Associated with the Box Culvert scope of work, Cripe Architects
Engineers will prepare a conceptual level design for future road
improvements (from Tall Timber Run and Haverton Way) based upon the
previously prepared Prairie View Plans as designed by Schneider. It is our
understanding this portion of the road improvements were designed, but
not implemented. We will review the design, and make changes as
appropriate. It is anticipated the horizontal alignment will not change, but
vertical alignment may due to the replacement of the box culvert.
The deliverable for this effort will be a plan and profile of River Road as
well as a rendered presentation drawing in plan view mounted on
presentation board. This conceptual layout and presentation drawing will
then assist the City of Carmel with securing funding for the implementation
of the road improvements. This scope of work is for schematic design
layout only, but Cripe Architects Engineers would be happy to assist the
City of Carmel with this project when it is implemented.
White River Trail:
As part of the box culvert replacement /extension, the White River Trail will
be extended from the extension trail on the south termination
(approximately at Tall Timber Run) to the intersection of Haverton Way
and River Road along the east side of River Road. These efforts will include
submittal to the governing authorities to obtain project approval, bidding
assistance, and support services through construction.
Pedestrian Improvements at Haverton Way /River Road:
Based upon the sketch provided by yourself on 4/19/11, pedestrian
improvements at the entrance of Haverton Way will be implemented
based conceptually on the provided sketch. The goal will be to provide a
pedestrian striped cross walk with median islands for refuge, as well as
some nominal sidewalks at the intersection of Lost Oaks Drive and
Haverton Way. The improvements will included ADA access as
applicable. These efforts will include submittal to the governing authorities
to obtain project approval, bidding assistance, and support services
through construction.
A
Mr. Gary Duncan
City of Carmel y April 27, 201 1 Page 2 t,
C ripe
0
Architects Engineers
Solutions by Design Since 1937
Telephone 317 844 6777 Facsimile 317 706 6464
3939 Priority Way South Drive, Suite 400 Indianapolis, Indiana 46240
www.cripe.biz
Based upon this understanding, Cripe Architects Engineers has developed the
following detailed Scope of Services to be rendered:
ENGINEERING DESIGN SCOPE OF WORK
30% Construction Documents During this phase, Cripe Architects Engineers will
perform the topographic survey, and layout the improvements in plan view and profile
review for a meeting with the City of Carmel for review and discussion. Due to the goal
of starting construction as soon as feasible, it is recommended that Cripe Architects
Engineers then be released to completed 100 %o Construction Documents. for submittal
to the permitting for approval. Once permit comments are received, we will proceed
with incorporating the permit comments into the plan set as well as any final City of
Carmel comments. This plan set can then be returned to the permitting agencies, as
well as put out to bid.
Construction Documents Cripe Architects Engineers will prepare one (1) set of
construction plans and front end /technical specifications outlining the specific
requirements of the project components (Box Culvert Extension /Replacement, White
River Trail, and Pedestrian Improvements at Haverton Way, River Road.
The following is the list of the anticipated Civil Engineering activities and construction
documents that will be included within the Construction Document Phase of the Scope
of Services for the proposed project:
Construction Details /Geometric plans shall be prepared to show horizontal
control of site improvements, demolition items required, and utility relocations as
required.
Profiles indicating vertical alignment and grade of White River Trail and Box
Culvert will be provided.
Erosion control plan and associated notes and details will be prepared for
control of erosion during and after site construction to serve as the stormwater
pollution prevention plan.
Details shall be prepared for critical design /construction features.
Signing and Striping Plans shall be provided for reconstruction of River Road as
required due to Box Culvert.
Maintenance of Traffic plans shall be provided. It is our understanding the
construction of the box culvert will be performed under a road closure.
Drainage Report will be prepared for permit approval.
Operations and Maintenance Manual for Best Management Practices will be
prepared for permit approval.
Mr. Gary Duncan
City of Carmel
April 27, 201 1 Page 3 VI
Cr! pe
Ntawv®
Architects Engineers
Solutions by Design Since 1937
Telephone 317 844 6777 Facsimile 317 706 6464
3939 Priority Way South Drive, Suite 400 Indianapolis, Indiana 46240
www.cripe.biz
AGENCY APPROVALS
Once the plans are complete, Cripe Architects Engineers will coordinate to gain
approvals from the jurisdictional entities have authority. Based upon our research and
anticipated scope of work, the following submittals will be required:
Submittal to the City of Carmel for review and approval of Construction
Documents.
Submittal to County Surveyor for review and approval of Box Culvert
Extension /Replacement.
Submittal to the Indiana Department of Environmental Management for NPDES
Notice of Intent for erosion control.
Submittal to the US Army Corps of Engineers for a Wetland 404 Permit
Submittal to IDEM for a 401 Water Quality Certification for creek relocation.
Submittal to DNR for Floodway /Floodplain permit.
Submittal to the utility companies for coordination purposes if relocations are
required.
All submittal and permit fees shall be paid by the City of Carmel.
BIDDING
It is our understanding, this project will be constructed with 100% local funding. Cripe
Architects Engineers will assist with the following public bid process activities:
Advertisement for bids;
Hold the Pre -bid conference to address contractor technical questions;
Issue Addendums to address contractor questions;
Preparation of bid tabulations and bid review;
Conduct Bid Opening;
Recommendation of lowest qualified bidders.
It is also assumed the bid will be unit prices therefore requiring the preparation of Bid
Tabulations. It is also assumed the City of Carmel will require an Engineer's Opinion of
Probable Costs be prepared by Cripe Architects Engineers.
Mr. Gary Duncan
City of Carmel
April 27, 201 1 Page 4 C�
C ripe
0
Architects Engineers
Solutions by Design Since 1937
Telephone 317 844 6777
Facsimile 317 706 6464
3939 Priority Way South Drive, Suite 400 Indianapolis, Indiana 46240
www.cripe.biz
CONSTRUCTION ADMINISTRATION
Cripe Architects Engineers shall visit the site three (3) times to attend progress
meetings during the construction phase and attest to the Contractor's general
conformity to the plans. These visits are not construction inspection services; but rather,
for observation purposes only. It is our understanding the City of Carmel will provide a
full time inspector for this project at the time of construction. Cripe Architects
Engineers welcomes the opportunity to assist you with this effort. Professional fees for
construction inspection can be provided at your request, but have not been included
in this scope of work.
Relevant job site questions and Requests for Information from the contractor, Owner or
design team will be addressed as well as the review of submittals.
Site visits and /or progress meetings beyond the aforementioned shall be considered
additional services and will be invoiced to the City of Carmel at Cripe Architects
Engineers' current hourly rates.
ENGINEERING ASSUMPTION /EXCLUSIONS
The above Scope of Services was based on the following assumptions and /or
exclusions:
It is recommended the Owner /Client retain the services of a geotechnical
engineer to provide site specific soil conditions for the design of the Box Culvert.
Additionally, an environmental engineer may be prudent to check for potential
impacts for the White River Trail.
Copies of existing construction documents that have been prepared for River
Road will be provided to Cripe in Autocad, as well as Drainage Reports that
support the drainage in this area if applicable.
Cripe Architects Engineers will assumed five (5) meetings with the City of
Carmel to review the construction documents, and three (3) meetings with
agencies for review of project for approval /permitting.
If these assumptions prove not valid, Cripe Architects Engineers may request an
additional services contract to perform any additional scope of work requested by the
Owner.
Mr. Gary Duncan
City of Carmel
April 27, 201 1 Page 5 �i
C npe
Architects Engineers
Solutions by Design Since 1937
Telephone 317 844 6777
Facsimile 317 706 6464
3939 Priority Way South Drive, Suite 400 Indianapolis, Indiana 46240
www.cripe.biz
LAND SURVEY DESIGN SCOPE OF WORK
Cripe Architects Engineers will perform the necessary and surveying services to
provide topographic mapping of the site and adjacent areas as required for complete
civil engineering design. The topographic survey will be performed in accordance with
current mapping standards, and will include linework of existing improvements,
locations of utilities, contours at 1' intervals, and relevant spot elevations. Cripe will
provide copies, both electronic and paper, of the survey for the project site, and will
initiate these services upon receipt of written notice to proceed on the project.
LAND SURVEYING ASSUMPTIONS /EXCLUSIONS
The above Scope of Services was based on the following assumptions and /or
exclusions:
The proposed survey area is limited to the area defined by the solid yellow
perimeter line in the attached exhibit.
The survey will be based on city- approved datum
It is assumed that existing survey control monuments will be found in close
proximity to the subject site, in good condition, and within accepted tolerances
for relative positional accuracy.
Road and street right -of -way lines will be re- established based on best available
evidence and record documents. Complete right -of -way engineering is not
included.
No new boundary or right -of -way monuments will be set, and no new legal
description will be written.
Cripe survey crews shall have free access (right of entry) to the entire property,
and the survey shall not be delayed by vehicles, pedestrians, or hazardous
conditions.
Cripe Architects Engineers will contact the Indiana Underground Plant
Protection Service "Holey Moley to mark the location of buried utilities within
the right -of -way. Only those markings, and above ground visible evidence of
utilities will be located on this survey.
Construction staking is not included.
As -built surveying of new improvements is not included.
All proposed delivery schedules and dates are subject to weather conditions.
If these assumptions prove not valid, Cripe Architects Engineers may request an
additional services contract to perform any additional scope of work requested by the
Owner.
Mr. Gary Duncan
City of Carmel
April 27, 201 1 Page 6 L
Cr
0
Architects Engineers
Solutions by Design Since 1937
Telephone 317 844 6777 Facsimile 317 706 6464
3939 Priority Way South Drive, Suite 400 Indianapolis, Indiana 46240
www.cripe.biz
This proposal is valid for thirty (30) days following submittal. This proposal is only an offer
of Cripe Architects Engineers' scope of services and is not binding on either party until
acceptable terms and conditions have been negotiated and agreed upon between
both parties.
Thank you for the opportunity to submit this proposal, and we look forward to working
with you. I will contact you regarding this proposal letter; however, if you have any
qu- tions, please do not hesitate to contact me at 844 -6777.
Si cere
CR ARCH TECTS ENGINEERS
t
1. 7
Paula J. Gartne LEED AP BD +C
Professional Services Director, Engineering
Filepathname
Mr. Gary Duncan
City of Carmel
April 27, 2011 Page 8 1