RW Armstrong/Engr/ADDITIONAL SERVICES/$1,129.510 RW Armstrong
Engineering 2011
Appropriation #211- R4462863; 920- 4470101; P.O. #25803
Contract Not To Exceed $1,129,510.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES 4ixop
oco,/
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT "Agreement") entered into by and
between the City of Carmel and RW Armstrong (the "Vendor"), as City Contract 011911.01 shall amend the terms
of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work
attached hereto and incorporated herein as Exhibit "A The terms and conditions of the Agreement shall not
otherwise be affected by his Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA RW Armstrong
by and through its Board of Public
Works and Safety
By: By:
x/0 e 0. f- dx_e•
James Brainard, Presiding Officer Authorized Signature
Date: '7- 2 o- I/
5co 4 o rig s b y
Printed Name
M.. A Burke, Membe
Date: 11; cc Pre s ider. -t,I
Title
Lori S. Me ber FID/TIN: .3 S /06 -2-2 2 7
Date: J'I
Last Four of SSN if Sole Proprietor:
ATTEST:
Date: 'd 8,24711
'41
Di. a Cordray, IAMC,e rk- Treasurer
Date: 7
tLLavrapp, Nurdasa- Mmml[AW1.LauitPnd'.Svc. Good.. SvoiEngm mg1?Ot11AW Amamng Addl Svu Amrnd 717120113: 19 PMJ
C ,V $k $is CHIC
ITYOr' VIEL
C
July 6, 2011 JAMES BRAINARD, MAYOR
Mr. David Henkel, PE, PTOE
RW Armstrong
Union Station
300 S. Meridian St.
Indianapolis, IN 46225
RE: Additional Service Amendment #2, PO 25803
Dear Mr. Henkel:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with RW Armstrong, Contract #01 191 1.01, dated January 19, 2011, I have requested and received from you
the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment #2— 96 and Keystone Interchange
Design Stage 2 and 3
See "Attachment A" Not to Exceed: $1,129,510.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service and P.O. shown above. Invoices received without the Additional Service referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give nee a call.
Sincerely,
,X, ,_As IL _a
Michael T. McBride.
City Engineer
and app by:
S
DEPARTMENT OF ENGINEERING
S. C. Eng- king
Director of Administration
ONE Civic SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAX 317.571.2439
EMAIL engineering @carmel.in.gov
TEARDR ®P
i\RwARMSTRONG. ROUNDABOUT -OPTION
PROJECT NO.: Keystone Parkway 96th Street CLIENT: City of Carmel
Proposed Fees Threel /Haver Project Expansion 100% Design
ITEM
Section 18 Threel /Haver Design 100% Design Leve Fee for work complete to date $26,780.00
Fee for work remaining $11,400.00
Section 18 Total $38,180.00
Section 19 96th Street Drive through Animation $8,800.00
GRAND TOTAL: $46,980.00
NOTES
1) We will be invoicing for payment on the section 18 work complete to date ($26,780) upon approval of these fees
2) Section 18 work complete includes 100% survey, 100 %right -of -way, 100% environmental, 60% road, 60% drainage
Exhibit A-
�i
44
RWARMSTRONGrM
RO f DABOUT ;OPTIO N
+.mot s43+:*�+
PROJECT NO.: Keystone Parkway CO 96th Street CLIENT: City o Carmel
Proposed Fees 100% Design
ITEM
Section 9 Project Management/TIGER Grant/Coordination $250,800.00
Section 10 Additional Topographic Survey $51,800.00
Section 11 Interchange Justification Study $56,100.00
Section 12 Final Hydraulics Anaylsis $243,700.00
Section 13 Roadway Design 100% Design Level $1,026,400.00
Section 14 Structural Design 100% Design Level S267,500.00
Section 15 Final Traffic Management Plan /MOT Schematics $53,500.00
Section 16 Final Right of Way Engineering (ROW) $110,900.00
Section 17 Environmental Document Modification $153,900.00
GRAND TOTAL: $2,214,600.00
NOTES:
1) 30% Design /Environmental Fee amount of $1,131,600 not included in above amount
RWA Confidential
P :ITransportation120075030 Keystone Parkway100 Administration110 Operations104 Contracts1100pct design scopefee1100Pct_ Cost
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ioo DESIGN AND CONTRACT BID DOCUMENTS
SCOPE OF SERVICES
Keystone Parkway at 96th Street
Limits: I -465 to 99th Street
July 30, 2009
Project Description
R.W. Armstrong Associates, Inc. and its project team (the Consultant), is the design
Consultant to the City of Carmel (the Owner) for the reconstruction of the intersection of
Keystone Parkway and 96th Street from a signalized intersection to allow free flow movement of
traffic on Keystone Parkway (the Project). Project limits are from the north I -465 /Keystone
interchange ramps to 99thStreet along Keystone Parkway, and from Haverstick Road to Priority
Way West Drive along 96thStreet. Also included in the project is a connector roadway south of
96thStreet connecting Aronson Drive to Priority Way West Drive, and a connector roadway
between 96thStreet and 98thStreet which ties into 96thStreet at Priority Way West Drive. The
project will tie into the I -465 /Keystone interchange currently under design by others, and will
tie into the City of Carmel's io6th Street roundabout interchange project currently under
construction. The Consultant will be responsible for the management, coordination, and design
of all elements required to provide l00% design plans for this project. It is anticipated that the
design portion of the project will be locally funded, with construction funded federally.
This document is a supplement to the 3o% design scope of services submitted October 24, 2008,
and the Environmental Categorical Exclusion (CE) scope of services submitted March 10, 2009.
Therefore, the section numbering below begins with Section 9, as the 3o% design and CE scope
of services include Sections 1 thru 8. For reference, the 3o% design and CE scope of services
documents are attached to this document.
The designs shall conform to the City of Carmel Design Standards augmented by INDOT's
Design Manual, standard details, specifications, policies and procedures (in force at the time of
the execution of this Agreement) and the Manual on Uniform Traffic Control Devices developed
in U.S. Customary Units, with additional Context Sensitive Solutions (CSS) as approved by the
Owner, INDOT, and FHWA.
A more detailed discussion of the Consultant's proposed 100% design services is described in
the following specific sections:
Section Description
Section 9 Project Management /Coordination
Section 10 Additional Topographic Survey
Section 11 Interchange Justification Study
Section 12 Final Hydraulics Analysis
Section 13 Roadway Design —room Design Level
Section 14 Structural Design l00% Design Level
Section 15 Final Traffic Management Plan /MOT Schematics
Section 16 Final Right of Way Engineering (ROW)
Section 17 Environmental Document Modification
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Section 9: Project Management /Coordination
Objective
The objective of this section is to provide continuous coordination between the Consultant, the
Owner, the City of Indianapolis, the Indianapolis Metropolitan Planning Organization, and the
Indiana Department of Transportation (INDOT) to ensure all funding, planning, and procedural
requirements are met.
Results /Deliverables
INDOT Des Number Application.
Presentation materials, including VISSIM simulation and rendered animations.
TIGER funding grant application information.
Local and statewide planning document applications.
TIGER grant progress reports.
City of Indianapolis Transportation permit application.
Project Meeting Minutes.
Coordination
The Consultant will direct all project communications through the Owner's
representative regarding contractual, design, performance evaluation, and
compensation related issues.
Activity
A. TIGER Proposal Slide Presentation and Traffic Simulation
The Consultant will conduct research and provide presentation materials for the
purpose of securing a "Transportation Investment Generating Economic Recovery"
(TIGER) federal funding grant, focusing on the primary and secondary selection
criteria. The presentation materials and coordination will include:
Cost- benefit analysis
A slide presentation including:
o How project meets selection criteria;
o Cost benefit analysis summary;
o Project scope depiction and interaction with adjacent projects;
o Construction cost summary.
VISSIM simulations depicting alternatives for the design of 96th Street. VISSIM
simulations will include:
o The existing 96th /Keystone signal with existing traffic;
o The existing 96th /Keystone signal with 2031 traffic;
o The 96th /Keystone signal with proposed INDOT improvements and 2031
traffic;
o The proposed 96th /Keystone roundabout interchange; and
o Alternatives for the design of 96thStreet, including the Haverstick Road,
Aronson Drive, and Priority Way West Drive intersections. Alternatives
will include signals, roundabouts and connector roadways.
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The Consultant will coordinate with the Indianapolis MPO to prepare a Des
Number acquisition application to ensure the project is included in all pertinent
local /regional /statewide transportation planning documents prior to TIGER
application submittal.
The Consultant will provide assistance to the Owner in completing the TIGER
grant application by providing relevant project- related data and research
information.
B. TIGER Proposal Renderings
The Consultant will provide animated renderings of the 96th /Keystone
interchange, importing the VISSIM data and showing interchange operation at 4
PM (daylight), 5 PM (twilight), and 6 PM (darkness). Scenes depicting proposed
traffic on existing geometry, and the connection of the 96th /Keystone interchange
to the I -465 /Keystone interchange will also be rendered.
C. Additional Efforts
Should the TIGER grant funding be received, the Consultant will provide project
progress reports to the USDOT Office of the Secretary of Transportation as required.
The Consultant will coordinate with the Owner, the City of Indianapolis, and INDOT
to secure all appropriate contract documents, permit applications, and standard
drawings.
The Consultant will participate in all inter- agency coordination meetings and
facilitate all coordination efforts between INDOT, FHWA, the Owner, and the City of
Indianapolis.
The Consultant shall provide final coordination with all utilities, including contact
information, field reviews, plan submittals, and all necessary relocation plans.
Assumptions
Monthly invoicing will occur through the duration of the project in accordance with the
provisions of the 3o% Design Scope of Services.
Indiana Department of Transportation standards and specifications will be utilized on
the project.
A maximum of 8 VISSIM simulation configurations on 96th St will be developed.
Animated renderings will include traffic data from VISSIM simulations.
A maximum of 5 rendering scenes will be developed.
Renderings and PowerPoint slide presentation will be provided to Owner for inclusion in
owner developed video presentation.
TIGER grant application will be written by Owner
Information Supplied by Owner
Audio script for TIGER proposal presentation.
Items Specifically Not Included
None.
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Section 10: Additional Topographic Survey
Objective
The objective of this section is to acquire the necessary data for the Consultant to develop design
of the Project. The data collection is in addition to the topographic data provided in the 3o%
design scope of services, as the project limits have expanded subsequent to 3o% design scope of
services submittal and approval.
Results /Deliverables
Supplemental topographic survey data.
Updated Route Survey plat.
Survey field book
Deed copies of "last deeds of record"
Plot of Location Control Route survey plat
Project mailing list
Coordination
The Consultant will direct all project communications through the Owner's
representative regarding topographic survey collection, compilation, and review.
Activity
The Consultant will collect topographic survey data in addition to data obtained
previously to accommodate the expanded project limits. The location of the additional
survey collection is described as follows:
o On 96th Street 100 feet left and right from 100 feet west of Haverstick Road to
500 feet west (200 x 400 feet);
o On 96th Street 100 feet left and right from 100 feet east of Priority Way West
Drive to 500 feet east (200 x 500 feet);
o On Priority Way West Drive, Aronson Drive, and Haverstick Road 75 left and
right from 96th Street to 300 feet north and south of 96th Street (150 x 300 feet x 6
approaches);
o On Keystone Parkway from 100 feet north of 98th Street to 200 feet north of
99 (full right -of -way width);
o Northerly extension of Priority Way West Drive 75 feet left and right from 300
feet north of 96th Street to 98th Street (150 x 1500 feet);
o On 98th Street 75 feet left and right 100 feet either side of Priority Way West Drive
extension (150 x 200 feet); and
o An east -west connector between Aronson Drive and Priority Way West Drive
approximately 325 feet south of and parallel to 96th Street 75 feet left and right
(150 x 95o feet)
The existing route survey plat will be extended to account for the existing topo survey
acquired above.
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Assumptions
Topographic survey data collection will be limited to the locations detailed above.
Information Supplied by Owner
None.
Items Specifically Not Included
None.
Section 11: Interchange Justification (IJ) Study
Objective
To provide documentation validating the operational acceptability of connectivity between the
96th /Keystone interchange and the adjacent I -465 /Keystone interchange. Also, to provide
project -wide documentation of all traffic analysis, including analysis not required for the IJ
study.
Results /Deliverables
Initial concept drawing submittal to FHWA.
Concept Approval memorandum submittal to FHWA.
Draft IJ Report.
Final IJ Report.
Final project -wide traffic report.
Coordination
All work efforts will be coordinated through Owner's representative.
The Consultant's activities will be coordinated with FHWA, and with work efforts being
developed by INDOT, URS Corp., and American Structurepoint.
Activity
Validate traffic volume data, using existing traffic volume information compiled in
previous traffic study /interchange configuration memorandums. Coordinate with
INDOT and existing I -465 /Keystone interchange justification report.
Coordinate with FHWA to determine appropriate report format.
Coordinate concept approval submittal with environmental document.
Develop Draft IJ report in accordance with Indiana Design Manual and Federal Register
guidelines.
Revise and submit final report based on Owner /Indianapolis /INDOT /FHWA comments.
Compile all traffic data and memorandums previously developed and insert them into a
Final Traffic Report document. The document will include all analysis work performed
on the project, including the expanded project scope of work (connector roadways and
roundabouts on 96thStreet). Data from that report will be included as needed in the
Environmental documentation.
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Assumptions
1.5% annual traffic growth rates will be utilized for all traffic analysis and design
computations as agreed to at February, 2008 meeting with INDOT.
Level of Service Calculations will be developed in VISSIM, SIDRA, RODEL, and Synchro.
Scope of IJ will be:
o on Keystone from south I -465 ramp signal to io6t'' Street interchange south
ramp /io6t'' intersections;
o on 96th from Haverstick Road to Priority Way West Drive
Where applicable, HCS software will be used per FHWA requirements to validate the
VISSIM /SIDRA /RODEL /Synchro analysis.
5 hardcopies of the final report will be provided, with analysis output provided on cd-
rom.
All IJ submittals will be submitted to INDOT.
Signal at 98th Street will be removed in this project per INDOT /Carmel relinquishment
agreement.
INDOT /URS coordination at the I -465 and Keystone interchange will include conceptual
level layouts to prove the concept is possible, and will include tie -in point coordination
for design. URS is under contract with INDOT to provide the final design of this
interchange. The Consultant will coordinate with INDOT /URS to obtain current I-
465 /Keystone interchange design plans.
Signal warrants (if needed as provided in 30% design) will be utilized in IJ analysis.
Information Supplied by Owner
Signal timings on 96 Street.
I- 465 /Keystone 1J study.
Items Specifically Not Included
Analysis of 1 -465 ramps and mainline.
Analysis of 106 Street interchange north of 106 Street.
Section 12: Final Hydraulics Analysis
Objective
The objective of this task is to finalize the drainage needs of the Project.
Results /Deliverables
Final Stormwater Management Plan and Hydraulics and Hydrology Analysis Report,
incorporating agency comments and geometric revisions.
Final detention basin designs (pdf).
Final design calculations (pdf).
Final drainage area maps and travel paths (provided in .dgn format if requested).
Final structural sizing calculations.
Preliminary and final design of all drainage in the expanded scope area, including the
Haverstick /96th intersection, the Aronson /Priority Way connector roadway, and the
96th /98th connector roadway.
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Coordination
All work efforts will be coordinated through Owner's representative, Hamilton County
Surveyor's office, and Marion County Surveyor's office.
Activity
Work elements to be performed by the Consultant in association with Hydrology and Hydraulics
Analysis:
Re -affirm requirements of Indiana Department of Environmental Management (IDEM),
the Hamilton County Drainage Board and affected municipalities based on design
revisions to 30% plans.
Develop final stormwater management plan.
Final drainage design.
Work elements will be accomplished as described below:
A. Final Drainage Design
Complete preliminary hydraulic design of the expanded scope area (Haverstick /96th,
Aronson /Priority Way connector, 96th /98th connector).
Revise final maps per plan review comment, showing characteristics of the study area
such as land use, urbanization, utilities, transportation facilities, soil types, existing
storm and sanitary sewers and structures, existing legal drains, culverts and bridges,
dams, weirs, impoundments, flow modifying structures, etc.
Finalize suitable land areas for stormwater management. Review and analyze profile
grade of Keystone Parkway and determine final locations of the required culverts,
bridges, trunklines, etc.
Determine final stormwater conveyance at 96th Street and 98th Street. Prepare final
design layout showing proposed major culverts, bridges and trunklines. Delineate final
boundaries of drainage watersheds, sub watersheds, sub basins for small structures,
bridges and trunklines. Estimate final tributary drainage area of each watershed.
Finalize hydrologic and hydraulic modeling data files.
Perform final hydrologic analysis using applicable modeling software in accordance with
acceptable policies and procedures to determine peak discharge, runoff volume, and
runoff hydrograph for various recurrence intervals at key crossing.
Review floodplain information report and finalize flood flows, stages, and areas of
inundation on principal streams. Compare results of Hydrology and Hydraulics models
with the FIS, and make appropriate revisions to calibrate the models.
Review and finalize hydraulic grade line, backwater effects, headwater and tailwater
conditions, floodplain impacts and stormwater impacts on developments per design
criteria.
Make alternative final design modifications of the drainage facilities to reduce the
impacts based on the final structure size requirements.
Prepare final design layout, including final plan and profile sheets and cross sections,
showing proposed drainage facilities including the designation of major structures,
ditches and trunklines and detention basins.
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Prepare a final Hydrology and Hydraulics Analysis Report and submit for the review of
Owner and the Hamilton County Surveyor's office based upon review comments.
Assumptions
Final design footprint (with revisions per review comments), including the 96th Street
roundabouts at Haverstick, Aronson, and Priority Way and the Aronson /Priority and
96tH /98th connector roadways will be used as the basis for all final hydraulic design.
The Hydrology and Hydraulics analyses and development of the detailed drainage plans
will be commensurate with the development of the road design details.
All analyses and design will be done in accordance with the policies, procedures, and
criteria contained in the hydraulics and hydrology portions of the Indiana Design
Manual, the Hamilton County Surveyor's office, and the Marion County Surveyor's
office. It is anticipated that a common submittal package will be allowed for review by
the pertinent agencies. Development of multiple submittal packages tailored to the
requirements of individual agencies is beyond this scope of work.
Existing data exists for major stream crossings; therefore complete hydraulic study of
existing streams will not be required for this project.
Hydraulic analysis will be limited to areas immediately impacted by the Keystone
Parkway 96th Street interchange project footprint and connecting S -line improvements,
including the new connector roadways.
Scope of services assumes typical section will support a closed drainage system as
required to successfully convey water through the interchange.
Information Supplied by Owner
Approvals of submitted reports and calculations.
Items Specifically Not Included
Pump station designs.
Multiple agency specific submittal packages.
Section 13: Roadway Design i00% Design Level
Objective
Develop i00% plans and contract bid documents based on the 3o% design footprint and
subsequent agency review comments.
Results /Deliverables
The products of this section are as follows:
Stage 2, Stage 3, and Tracings Plan Submissions.
3D wire model and rendering of final interchange design footprint.
One photomontage rendering of final Project.
i00% plans of interchange design, 96thStreet design, and the expanded scope area
including the Haverstick /96th intersection, the Aronson /Priority connector roadway, and
the 96th /98th connector roadway.
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Final traffic signal warrant analysis worksheets.
Final traffic signal warrant analysis report.
Final quantities and calculations.
Final utility coordination.
Final utility relocation plans.
Final special provisions and cost estimate.
Erosion control plans.
Best Management Practices manual and Rule 5 permit.
Coordination
Ongoing coordination will be required with the following:
Owner General coordination.
American Structurepoint Keystone Parkway reconstruction.
URS /INDOT I -465 North Leg Reconstruction.
All involved utility companies relocation plans.
Indianapolis Dept of Public Works general communication.
Federal Highway Administration general communication.
Local soil and water agencies Rule 5 permit communication.
Activity
A. FINAL VISUALIZATION SERVICES
The Consultant will be responsible for visualization services at final design. The
visualization will be an update of the visualization performed during the conceptual
design stage.
General Visualization Services: Consists of a 3D wire model and a rendering which
presents the Project in a broad, all- purpose manner, although the point of view of the
camera may change.
First order detail will include:
Surrounding environmental context from high resolution aerial photos.
Existing building extrusions to approximately correct elevations. Facade maps
applied to landmark structures. Buildings other than landmark structures will be
presented in muted colors.
Existing vegetation.
All proposed lanes, interchange configurations, side slopes.
Typical lane striping.
Roadway textures.
Grass side slope texture.
Basic bridge shape and type.
Retaining walls.
Basic bridge pier shapes and locations.
Basic bridge architectural features.
Approximate barrier wall locations.
Approximate type and location of signals.
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Approximate type and location of roadway lights.
B. i00% PLAN SUBMISSION
The Consultant will develop l00% plans consistent with INDOT and Owner standards.
Plans will include:
Final typical cross sections for the appropriate station limits, acceleration /deceleration
lanes, guardrail, and underdrains.
Final drainage and stormwater management facilities.
Final maintenance of traffic plans scheme and schematic drawings.
Pavement Design in accordance with INDOT MEPDG guidelines.
Final Summary of Quantities and Approach Tables to include station limits, widths,
length of pavement areas, approach stations, widths, lengths, and radii.
Final Structure Data Table to include station, size, type, and invert elevations.
Final retaining wall details for the project based on the proper analysis of site specific
requirements and economics.
Final cross sections to include existing ROW proposed roadway surface with profile
grade elevations, proposed ROW, ditches, retaining walls, driveways, and buildings.
Ramp design and superelevation details.
Final lighting /signal /pavement marking /raised pavement marker design and details.
Final roadway signage design and details.
Final construction cost Engineer's estimate.
Final special provisions, including those required by Owner.
All final roadway design work in the expanded scope area on the Aronson /Priority
connector and the 96th /98th connector in accordance with the 3o% design scope
parameters.
C. FINAL TRAFFIC SIGNAL WARRANT ANALYSIS
The Consultant shall perform necessary revisions to the warrant analyses at proposed
signalized intersections based on revisions to the geometry at the proposed intersections.
Revised warrant analyses will utilize proposed Construction year volumes.
D. EROSION CONTROL PLAN /RULE 5 PERMIT
The Consultant shall provide erosion control plans and a "Best Management Practices"
(BMP) manual in accordance with local soil and water conservation district requirements. A
rule 5 permit shall also be submitted to the soil and water conservation district for
distribution to all appropriate agencies. The erosion control plan shall be submitted with
Stage 2 plans, and the BMP /Rule 5 permit shall be submitted prior to Stage 3 plan submittal.
Assumptions
Per current environmental records, three sites contain leaking underground storage
tanks.
Utilization of the new INDOT /LPA process Plan submittals to INDOT and INDOT
review shall only occur at the Tracings Stage.
Plan submittals to the Owner and the City of Indianapolis will occur at the Stage 2, Stage
3, and Tracings stages as outlined in the INDOT plan development procedures.
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Plan submittals to Owner and City of Indianapolis will be via 24 x 36 hard copy (2 copies
to each agency per submittal), with plans and special provisions /estimate /design talcs
posted (pdf) to the Consultant ftp site for retrieval.
Stage 2 plans will be used for the Public Hearing plans.
Traffic, road, bridge, and erosion control plans will be included in the same plan set.
Plan reviews from the Owner will be complete within 3o days.
Preliminary field check will be held subsequent to 3o% plan submittal.
Final field check will be held prior to Stage 3 plan submittal.
Final tracings submittal will be via posting to INDOT ERMS system.
Utility relocation plans will be provided to the Owner.
Information Supplied by Owner
Reviews of Stage 2 and Stage 3 plan submittals.
Attendance at field checks and CAC meetings.
Items Specifically Not Included
Noise barriers.
Section 14: Structural Design i00% Design Level
Objective
Develop i00% design for each of the Keystone bridge structures over 96th Street, including
necessary retaining walls.
Results /Deliverables
The products of this section are as follows:
Stage 2, 3, and Tracings Plan Submissions.
Coordination
These activities will be coordinated through Owner, as appropriate, including aesthetic
treatments of the bridge structures.
Activity
Design elements to be provided by the Consultant under this phase are as follows:
i00% Plan Submission
Final bridge geometry.
Include final roadway plan, profile, and cross section sheets for information only.
Include a final General Plan of proposed structure.
Include final detail sheets, as appropriate.
Prepare Layout sheet of proposed structure.
Identify retaining wall locations and provide final details.
Assumptions
Plan submittals will be included in road plan set (see section 4 assumptions).
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Information Supplied by Owner
Feedback and approval of bridge and retaining wall aesthetic details.
Reviews of Stage 2 and Stage 3 plan submittals.
Items Specifically Not Included
None.
Section 15: Final Traffic Management Plan /MOT Schematics
Objective
The purpose of this section is to develop a detailed final Traffic Management Plan and account
for the proposed Construction Sequencing.
Results /Deliverables
The products of this section are as follows:
Final Traffic Management Plan Report will incorporate the following items:
o Final review of alternate traffic control.
o Final review of adequacy of alternate routes.
o Final review of construction phasing and scheduling alternates.
o Final documentation of coordination with local officials and businesses.
o Final coordination with emergency responders and schools.
o Review design and TMP changes during i00% plan development.
Final maintenance of traffic schematics.
Final construction sequencing plan and final construction schedule.
Coordination
These activities will be coordinated through the Owner's representative with input from the
affected INDOT I -465 North Leg project, the American Structurepoint Keystone Parkway
Reconstruction project, the Hamilton County Highway Department, and the City of Indianapolis
Department of Public Works.
Activity
A. Final Transportation Management Plan
The Consultant will perform the following work items as part of this Section:
Review and evaluate the final proposed infrastructure improvements for the corridor.
These will include at a minimum:
o Final mainline, ramps and S -line geometries, super elevations, tie -ins.
o Final bridge structures, including potential for part-width construction.
o Final interchange configuration, geometrics, profiles, super elevations, part
width construction compatibility.
o Final evaluation of existing local roads for modifications, closures and detour
alternatives.
o Final determination of traffic needs during construction.
Conduct final capacity analyses for maintenance of traffic phases that reduce capacity.
No modeling /simulation is required for secondary road closures.
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Coordinate with Owner, Hamilton County, Indianapolis Dept of Public Works, INDOT
and other local agencies and officials for overall consistency of the corridor maintenance
of traffic plan, and for necessary revisions to the maintenance of traffic scheme based on
adjacent construction activities.
Development of final recommendations for maintaining traffic. These will include at a
minimum:
o Final analysis of temporary road options.
o Final detour routes that account for emergency response vehicles, construction
vehicle routes, school bus routes and any local Owner requirements.
o Final number of lanes to keep open in each direction on main line.
o Establishment of time constraints for the different maintenance of traffic
sequencing.
B. Final Maintenance of Traffic Schematics
The Consultant will develop final maintenance of traffic schematics, including final assessment
of the final design alternative. The impact of various construction activities will be determined
in order to optimize the final traffic maintenance design. Final schematics will include all
required detour signage and pavement markings.
C. Final Constructability Reviews
Final constructability reviews will be performed to determine if the project can be constructed
according to the final interchange design plan. The reviews will look at the design from a
contractor's point of view, identify contractor's costs beyond normal materials and labor such
as; limited site access, restricted work hours, complexity of construction in post phasing,
interfaces with other contractors, the ability to complete the project in one construction season
(including the resulting impacts on travel), and the effect of potential environmental restraints
upon production.
Assumptions
The Consultant will develop the final maintenance of traffic and sequence of
construction detail sheets /plans, estimates, and specifications for construction of the
Project.
The Consultant will determine final detour routes, road closures, alternate routes and
ramp closures and submit this to Owner, City of Indianapolis, and INDOT for their
review and approval.
If funding timelines require the project to be built in one construction season, one lane of
traffic on Keystone in each direction will remain open to traffic south of 96thst
Information Supplied by Owner
Input regarding ongoing construction projects within the surrounding areas that could
impact overall construction costs or the ability to attract multiple bidders.
Coordination efforts with INDOT and American Structurepoint.
Recommendations on road closures and /or restrictions.
Detour signage recommendations.
Submittal reviews and approvals.
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Items Specifically Not Included
None.
Section 16: Final Right of Way Engineering (ROW)
Objective
Provide the necessary final ROW engineering to allow for subsequent appraising and buying
activities to commence.
Results /Deliverables
The products of this section include the delivery of the following documents for the property to
be acquired for this project:
Final ROW engineering plans.
Final legal descriptions for each property acquisition.
ROW parcel plats for each parcel.
ROW area computation sheet.
Folder for each parcel.
Coordination
The Consultant will coordinate the final ROW engineering activities with the Owner and the City
of Indianapolis as follows:
Activity
A. Preliminary Right of Way Engineering
The Consultant will provide preliminary right of way engineering for a maximum of 28
parcels not accounted for in the 3o% design scope of services. Preliminary right -of -way
engineering tasks for those parcels shall be as outlined in the 30% design scope of
services.
B. Right of Way Engineering
Final ROW engineering shall consist of the following:
Final ROW plans:
o Final determination of property boundaries and existing ROW lines in the
project area.
o Names of property owners listed on plans.
o Final proposed ROW lines.
o Parcel numbers in bold text and circles for each acquisition.
o Legal Descriptions:
o Prepared by registered Land Surveyor.
ROW parcel plats:
o Each parcel plat shall be a scaled drawing showing:
a Parcel boundaries.
Existing /proposed ROW.
Property owner names.
Instruments by which title was acquired.
Total area of parcel prior to acquisition.
n Area of ex. ROW included in the total area.
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Area of fee simple acquisition.
Area of ex. ROW within fee simple area.
Area computation sheet:
o Spreadsheet summarizing all ROW areas
Parcel folders:
o Separate folder for each parcel containing all ROW related information for each
parcel. Folder shall be provided to the Owner for use by appraisers, negotiators
and attorneys to acquire the real estate.
B. Right of Way Coordination
The Consultant shall attend all conferences with the officials of the Owner and other interested
agencies as required in connection with the work and shall remain available until the
certification has been issued by the Owner to construct the project.
Assumptions
All ROW engineering services to be performed as per the current version of the federal,
INDOT and City of Carmel Right of Way Engineering Policies.
ROW plan submittals to City of Carmel and City of Indianapolis will be via 24 x 36 hard
copy (2 copies to each agency), and shall be posted (pdf) to the Consultant ftp site for
retrieval.
Consultant does not authorize or assume liability for any reuse of the documents or
digital materials described in this section for any purpose other than this project and the
specific use intended, unless approved by the Consultant.
Maximum of 50 parcels.
Payment for services will be on a "per parcel" basis.
Information Supplied by Owner
Existing ROW plans, grants, and deeds for all City of Carmel roads within project limits
(Marion County information to be supplied by City of Indianapolis, INDOT information
to be supplied by INDOT).
Parcels to be acquired for this project.
Items Specifically Not Included
ROW parcel staking.
Final deed preparation and recording.
Update of title reports.
Actual land acquisition costs.
Appraising and buying services.
Section 17: Environmental Document Modification
Objective
Provide the additional services required to upgrade the environmental document scope from a
Categorical Exclusion to an Environmental Assessment per Federal Highway Administration
(FHWA) requirements. The document will be prepared and submitted for the issuance of a
Finding of No Significant Impact (FONSI).
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Results /Deliverables
Environmental Assessment Document.
Public hearing documents.
Coordination
These activities will be coordinated with INDOT, FHWA, and the Owner.
Activity
The Consultant will perform the following work under this section:
Conduct noise analysis in accordance with FHWA requirements utilizing FHWA Traffic
Noise Model 2.5.
Conduct a public hearing in accordance with all agency requirements. Included will be:
o Advertisements /legal notices published in local newspapers.
o Preparation of all hearing exhibits and materials.
o Preparation of hearing transcripts.
o Response to public comments per INDOT public involvement procedures.
Develop Community Advisory Committee (CAC)
o Advertise, coordinate, and facilitate CAC meetings.
o Attendance at field checks and CAC meetings.
o Coordinate with Owner to incorporate CAC meeting comments.
Assumptions
This work is in addition to the previously- approved scope of services for an
environmental categorical exclusion document.
A maximum of three CAC meetings will be held.
Items Specifically Not Included
Environmental Impact Statement (EIS).
Individual Section 4(f) Evaluation.
Section 6(0 Evaluation.
Individual Section 401 Water Quality Certification /Individual 404 Dredge or Fill Permit
IDNR Construction in a Floodway Permit
Air Quality Analysis
Phase is Archaeological Reconnaissance
Asbestos inspection /testing
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