RW Armstrong Addl Serv. - ENG-$42,141 Midtown RedevelopmentSeptember 1, 2011
Mr. David Henkel, PE, PTOE
RW Armstrong
Union Station
300 S. Meridian St.
Indianapolis, IN 46225
Dear Mr. Henkel:
Additional Service Amendment #3—
Sincerely,
7,77-7/7.457Y
Michael T. McBride, P.E.
City Engineer
JAMES BRAINARD, MAYOR
RE: Additional Service Amendment #3, PO 25813
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with RW Armstrong, Contract #01191 1.01, dated January 19, 2011, I have requested and received from you
the proposed scope of services and fee estimates for the following work task:
Midtown Carmel Redevelopment
Phase 1: Planning; Task 3
See "Attachment A" Not to Exceed:$42,141.00
Per our contract procedural requirements, 1 hereby approve these Additional Professional Services estiimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service and P.O. shown above. Invoices received without the Additional Service referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Revi
approved
S. C. Engelking
DEPARTMENT OF ENGINEERING Director of Administration
ONE CIviC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
EMAIL engineering @carmel.in.gov
t
RW Arrnstrong
Engineering 2011
Appropriation 142200 -401; P.O. #25813
Contract Not To Exceed $42,141.00
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and RW Armstrong (the "Vendor"), as City Contract 011911.01 shall amend the terms
of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work
attached hereto and incorporated herein as Exhibit "A The terms and conditions of the Agreement shall not
otherwise be affected by this Additional Services Amendment and shall remain in full Force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
Nv T 9ng. 1
James Brainard, Presiding Officer
Date:
ary Ar n Burke, Member
Date: /0 -S-J
Lor
Date:
S. .t on, Member
tqC /i!
ATTEST:
ft
Tana Cordray, IAMC, Cler Treasurer
Date: 0�
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
RW Armstrong
By:
(Alist :lsaw Jain adnunl.1 W.I.u11PnJ.).cr d Grc.I. S .W irmnrw &DI I' W Arwwi.0 Aar' S.v. Amud r.due.`NK:011 1.I PM)
Authorized Signature
5t/ 7 rns
Printed Name
✓t ce P, s tc/eid
Title
FID/TIN: 35 /06 Z .2 2 7
Last Four of SSN if Sole Proprietor:
Date: q l i
ATTACHMENT "A"
TO
AGREEMENT FOR PROFESSIONAL SERVICES
Project Description
RW Armstrong Assoc., Inc. (the ENGINEER) will be a design Consultant to City of Carmel
(OWNER) and /or Speck Associates for the locally funded redevelopment of Carmel Midtown.
Final team organization will be determined prior to signing the final contract.
This scope of services applies to "Part 1: Planning" of the outline scope provided by Speck
Associates on March 29, 2011. Scope and fees for Part 2 and Part 3 will be negotiated at a later date.
The ENGINEER will be responsible for providing technical review of the existing preliminary design
completed by Speck Associates and converting detailed hand sketched plans, provided by Speck
Associates, to digital preliminary plans for the entire project area.
A more detailed discussion of the ENGINEER's proposed services is described in the following
specific sections:
Part is Planning
Mobilization Data Collection and Review
Collecting and Compiling Hamilton County GIS and Existing
To.o•ra•hical Surve
Anal sis Ada.tation of Prelimina Desi:n and Plan Pre•aration
RW Armstrong
Exhibit
Section is Mobilization /Data Collection
Objective
The objective of this section is to acquire the necessary data for the ENGINEER to begin work on the
project.
Results /Deliverables
a Assemble project database.
Gather information from utilities and environmental agencies.
Provide project information for community leaders /stakeholders as necessary.
Displays and other graphics as required for a stakeholder /OWNER coordination meeting.
Research property ownership and right of way lines.
Coordination
O These activities will be coordinated with the OWNER and Speck Associates.
Activity
The ENGINEER will coordinate with all subconsultants and develop subagreements to allow
for their professional services to be utilized on the project.
The ENGINEER will contact and coordinate with appropriate agencies and governmental
units to acquire planning documents, as -built plans, right -of -way plats, etc., as are pertinent
to the project.
e Perform early coordination activities with the utilities.
Coordinate and participate in one stakeholder /OWNER coordination meeting, including the
creation of displays and other graphics as required.
Assumptions
One coordination meeting with the OWNER /stakeholders is included.
Two coordination meetings (in Indianapolis or via conference call) with Speck Associates
are included.
Section 2: Collecting GIS and existing Topographical Survey
Objective
The objective of this section is to develop the necessary digital base file for :preliminary design
purposes and to collect property owner information to assess the need for additional right -of -way,
land acquisition, and easements to be acquired by the City of Carmel for the construction of the
development. Primary work in this section will be completed by CrossRoad Engineers with oversight
by RW Armstrong.
Results /Deliverables
The products of this section are:
Collect all existing, previously completed survey data for the project area.
Collect Hamilton County GIS data for the project area.
4
Merge the existing survey data with Hamilton County GIS data to create an existing surface
map' to be used in the preparation of the final digital concept plans.
Complete minimal field survey work in areas requiring more detail (Monon area, water tower
area, and roundabout area on City Center Drive).
Provide property owner listing with apparent property lines shown.
Provide utility contacts, addresses, and phone numbers.
Provide final digital base file for use in Part is Planning.
Coordination
These activities will be coordinated with the OWNER and Speck Associates. Outreach to property
owners (flyer or postcard) announcing base file field work can be completed per the City of Carmel's
request and instruction.
Activity
The ENGINEER will perform the following activities:
Research existing right of way and utilities.
Cross sections of the existing roadway taken at a maximum spacing of 50'.
Monon Trail right of way, proposed diamond shape area at water tower, and roundabout
area at City Center Driver only provide horizontal control tied to section corners.
o Vertical control based on Hamilton County GIS data.
Assumptions
See attached exhibit illustrating the project area and base file /GIS data collection limits
o One coordination meeting with the OWNER /stakeholders is included.
o Two coordination meetings (in Indianapolis or via conference call) with Speck Associates
are included.
The base file completed as a part of this scope is not suitable for completion of design
development or construction documents.
Items Specifically Not Included
o Full topographic and boundary field survey.
Abstracting.
9 GIS data acquisition beyond project limits identified above.
SUE Subsurface Utility Engineering.
Section 3: Analysis /Adaptation of Preliminary Design and Plan Preparation
Objective
The objective of this section is to analyze the hand -drawn preliminary design plans as provided by
Speck Associates and convert them to digital preliminary plans. The work would include working
with the OWNER and Speck Associates to complete a review of the plan and identify, based on
engineering and design standards and best practices, any potential changes necessary to meet
standards (utilizing the flexibility of those standards as feasible). The ENGINEER will provide input
regarding existing and proposed utility facilities as it relates to the redevelopment.
Results /Deliverables
The products of this section are as follows:
3c
Perform analysis of the final Speck Associates design concept and plan for adherence to
engineering and design standards and best practices.
Provide recommendation for utility connections /conflicts,
Take Speck Associates provided hand drawn plans and develop preliminary digital plans on
base information outlined above. Preliminary plans will be used to develop final plans in the
future for bidding purposes Compile and recommend preliminary design criteria for approval
by Owner.
Coordination
The ENGINEER will coordinate all activities with the OWNER and Speck Associates.
Activity
The Part is Planning project will consist of redevelopment of the entire project area (all three
proposed development Phases as shown in attachment. The roadway, trail, and sidewalk design
criteria will follow the INDOT standards, AASHTO Roadside Guidelines and FHWA Trail Design
Guidelines.
Plan Development
Preliminary Plans will be developed for the entire project area. The plans will contain the following:
Title Sheet
Index Sheet
Typical Cross Section for all streets included within the project limits.
Site plans, enlarged site plans, preliminary landscape plans, and preliminary details as
necessary to communicate the final design concept.
Preliminary list of quantities and construction costs
Cross sections of streets 5o' intervals. Preliminary cross sections will show the following:
o Existing and proposed profile grade elevations and surfaces at the center line.
o Proposed pavement and sidewalks.
Assumptions
Speck Associates will provide proposed concept design plan for use by the ENGINEER.
Two coordination meetings with the OWNER /stakeholders are included.
Three coordination meetings (in Indianapolis or via conference call) with Speck Associates
are included
ENGINEER will prepare preliminary digital files for review and comment. ENGINEER will
update plans based on comment for final review by Speck Associates and OWNER.
ENGINEER will make one final set of modifications.
Items Specifically Not Included
Hydraulic design.
Pavement design.
2D or 3D Renderings.
Utility relocation design.
Project fee shall be a lump sum, billed monthly, based on percent complete.
Additional services, if requested, will be negotiated.
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