Eagle Ridge Addl Serv/ENG/$17,000-Auman/Newark ImprovementsSeptember 1, 2011
Mr. Brock Ridgway, P.E.
Eagle Ridge Civil Engineering Services
1321 Laurel Oak Drive
Avon, IN 46123
Dear Mr. Ridgway:
Additional Service Amendment #1—
Sincerely,
Michael T. McBride, P.
City Engineer
JAMES BRAINARD, MAYOR
RE: Additional Service Amendment #1, P.O. #25812
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with USI Consultants, Contract #070710.13 dated July 7, 2010, I have requested and received from you the
proposed scope of services and fee estimates for the following work task:
Auman and Newark Neighborhood improvements
Design; Pleases 2 and 3
See "Attachment A" Not to Exceed: $17,000.00
Per our contract procedural requirements, 1 hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service and P.O. shown above. Invoices received without the Additional Service referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAX 317.571.2439
EMAIL engineeringncarmel.in.gov
Revi ved�s.• approved by:
C. Eng eking
Director of Administration
Eagle Ridge Civil Engineering Services, LLC
Engineering 2011
Appropriation #203 4462200; P.D. #21821
Contract Not To Exceed S17,000.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT "Agreement entered into by and
between the City of Carmel and Eagle Ridge Civil Engineering Services, LLC (the "Vendor), as City Contract
070710.13 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A The terms and conditions
of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force
and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By: By:
NOT `Preset)
James Brainard, Presiding Officer uthorized Sig'atur
Date:
Lai La.
ATTEST:
1
Diana Cordray, IA' C, Clerk- Treasurer
Date: l G/
Printed Name
Title
Date:
Dllova,sa Rhos Data A Adounli.AVAthocaProf.SvoL bGad 1i1Ecc Cod Entmwuy Sar- W17 Soo AcwChc:W /ZUI 11:I 1 PM)
Eagle Ridge Civil Engineering Services, LLC
4 c. C /21 D6wA
1 14.1.1 46-) '6- Ewf6c
FIDJTIN: Z Z ,coo
Last Four of SSN if Sole Proprietor:
9/ 1/
1
11111 "F‘ 4 --41
EAGLE RIDGE
CIVIL ENGINEERING SERVICES, LLC
David Littlejohn
Alternative Transportation Coordinator
City of Carmel Dept. of Community Services
One Civic Square
Carmel, IN 46032
Re: Proposal for Additional Services
Auman and Newark Neighborhood Improvements: Phases 2 and 3
Dear David:
August 6, 2011
Attached is a draft scope of services and fee estimate for the additional services requested to date on the
Auman Newark Phase 2 Project. These changes have been noted in the monthly status reports and in
our correspondence and coordination meetings as we have progressed on the project. The three items
involved include the following work:
1) Additional Project Area:
The expansion of the project area to include Nappanee Drive from Pawnee Road to Oswego Road, and
also Oswego Road from Nappanee Road to Ute Drive. This 1,000' addition to the project was designed in
addition to the project limits described in the agreement once it was discovered that the pipes in
Rangleine Road were deep enough from storm sewers to extend into this area.
2) Stormwater Filtration /Quality Features Design and Permitting:
This task was specifically omitted from our original scope in order to reduce the fees and because the City
deemed it unlikely it would be needed. We were later directed to add this to the project.
3) Splitting Project into Two Phases:
After we had reached 95% completion on the project, the City requested the design be split into two
separate biddable projects due to budget limitations. This required revisions to the plan set as prepared,
and will require the bidding support activities be conducted two separate times, likely one year apart.
These will now be called Phase 2 and Phase 3.
Attached is a draft scope of services and the fee estimate computation for your review. If you have any
questions, please contact me at the number below. Thank you for this opportunity to continue to serve the
City in the Auman Newark Neighborhoods.
Sincerely Yours,
Brock Ridgway, P.E.
Project Manager
Exhibit A
)(lb
1321 Laurel Oak Drive, Avon, IN 46123 317- 370 -9672 bridgway @eagleridgecivil.com
Additional Services Auman Newark Phase 2 Design Services August 2011
GENERAL
ATTACHMENT A
SCOPE OF ADDITIONAL ENGINEERING SERVICES ENGINEERING FEES SCHEDULE
The City of Carmel has requested various changes to the scope of work in the project previously identified as
"Auman Newark Phase 2 This project includes drainage and sidewalk improvements along Nappanee Drive,
Oswego Road, Winona Drive, and includes a replacement of storm sewer along Range Line Road.
These additional services require the completion of new tasks and the extension of others in order to complete the
project as directed. The changes are described as follows:
1. ADDITIONAL PROJECT AREA
Design and plan development was extended to include the section of Nappanee Drive between Pawnee Road and
Oswego Drive, and also Oswego Drive between Nappanee Drive to Ute Drive. This 1,000' section along these two
roadways had been previously omitted because it is in lower ground and it was not thought it could be drained to
the areas already part of the project. After survey was completed and it was determined that this area can be drained
to the west in new storm sewers. Therefore, the area was added to the design and has included all typical design
tasks including plan development, storm sewer and sidewalk design, quantity estimating and utility coordination.
2. STORMWATER FILTRATION /QUALITY FEATURES
Designer was originally directed to not include services to design and prepare hydraulic computations for
stormwater quality filtration structures. These features were not believed to be needed. The City later changed this
guidance in response to comments from the Hamilton County Soil and Water Conservation District. Professional
completed the required hydraulic analyses, design, and related plan and specification development to incorporate
these features into the project.
3. SPLIT INTO TWO PROJECTS FOR BIDDING
Due to budgetary reasons, the City has directed that the project now be split into two separate projects or phases,
tentatively identified as Phase 2 and Phase 3. Phase 2 shall now be the portions of the project along Rangeline Road
and Nappanee Drive. Phase 3 shall be the portions of the work along Oswego Road and Winona Drive. For the
Professional, this requires a revision to several plan sheets, the cost estimate, and the preparation of two customized
sets of bidding documents. The bidding phase services, which have not yet been completed, must now be
performed twice, the second time likely to be in 2012. The Rule 5 permit must be sought twice and published twice,
once for each area.
The tasks and estimated fees for these additional services are described in greater detail in the attached fee
estimate spreadsheet.
4 2 3
EAGLE RIDGE
oxxx����
Civil Engineering Services, LLC
Civil Engineer
Engineer i
Technician
Expenses Totals
TASK Hourly Rate>IL
$110
$80
k
$60
At Cost
!ADDITIONAL PROJECT AREA
o'
$3 450
Storm Sewer Analysis and Design
4
51,000
Sidewalk Design
4
4
4
$sn
$1,050
Plan and Profile Development
i
4
$240
Cross Section Development
6
$360
Utility Coordination
2
4
5100
$640
ovnu�and cu�cmmaunm
2
$160
sronMxvxrsn FEATURES
-ti
$�iou
-t---
$40
Coordination and Meeting with City
5
o
$440
��mvnc«na��,�nuoeuon
$1,360
Coordination and Meeting with SWCD
4
t
gso
$aso
Permit Application and Revisions
4
$320
nn"|oeuunand unit iden�nouv���mu
8
$640
Operations
12
$yo
$yoo
.1
2
pxo�aospuT�n�p*xSsSz
_i
-$��so-
Preparation of Separate Title and Inde Sheets
4
$400
Revisions to other Plan Sheets at Termini
1
12
4__
12
$1,680
Additional Field Check/Utility Coordination Meeting
2
$540
Quantity Computations and Cos Estimate
z
5160
Prepare acon��bmdinudmumen�
2
2
1
$160
Publish plans and project manuals
2
$400
$780
Receive solicitations, UPS shipping to bidders
12
i
$100
51,420
$660
Prepare and Maintain n�of plan xomeo
6
si-
Prepare and publish needed Addenda
3
-I
$240
neond*vdeuuesuons
Bidders
z
2
2
2
6
s
$160
Attend Prebid Meeting Prepare Bid Analysis
g40
$520
msnvmdmnemuue�mn`(m�ecuunuvo�)
4
$50
$370
;Prepare m,oui|tsmmss and pon
2
z
$zoo
Additional Permitting Application Rule 5
n
$zoo
51
Coordination Meetings
6
i
$100
$000
;Status xepo��mvoicinn�dmin
-I'
$220
r-
o
EAGLE RIDGE
oxxx����
Civil Engineering Services, LLC
MILESTONE
REVISED DATE
Phase 2 Advertising
August 2011
Phase 2 Bid Opening
September 2011
Phase 2 Construction
Sept -Nov 2011
Phase 3 Bidding
TBD Tentative
Spring 2012
Phase 3 Construction
TBD Tentative
Spring /Summer 2012
Additional Services Auman Newark Phase 2 Design Services August 2011
COMPENSATION
These Additional Services are to be conducted on a Hourly basis with an agreed Maximum Cost of $17,000. The
overall contract maximum is thus increased to S53,000.
REVISED PROJECT SCHEDULE