American Structurepoint/ENG/Addl Serv/$347,875/Illinois South Ext. American.Str_'ucturepoint
• Engineering-2011
Appropriation#Hamilton County Thompson T1F Fund• P O.#to be issued by Hamilton County
Contract Not To Erceed.S347,875.00'
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES OS
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THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and American Structurepoint, Inc. (the. "Vendor"); as City. Contract# 060210.04 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit"A".. The terms and conditions of the Agreement
shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have made and executed this-Amendment as follows:
CITY OF CARMEL, INDIANA American Stnicturepoint, Inc.
by and through its Board of Public
Works and.Safety
By: By:
Or (Re Sein4-- (A
James Brainard., Presiding Officer Authorized Sig ture.
Date• 10-* -1I
ILl� R. Corder
Printed Name
ary n Burke, Member
Date: l D Pre74e04-
/ Title
Lori S. s'fin, Member FID/TIN: 35-- /07.3i7
Date: l °/S I I j
Last Four of SSN if Sole Proprietor:
ATTEST:
Date: ?-I.2-aof/
Di a Cordray, IAM , Clerk-Treasurer
ate: ko
IsInvappihtscs dxa•admuALAWldaanaMeavcs CGoods Smenp„al,eaplllA.UERICAN STRUCn 1REeo,NT:A7 Addt S<o Ant,ddoc.:91ERGl I IWOPMj
t AMERICAN
�■ STRUCTUREPOINT
INC.
• s it
September 2,2011
Mr. Mike McBride
City of Carmel Engineer
One Civic Square
Carmel, Indiana 46032
Re: Additional Services
Contract No. 060210.04
Illinois Street South— 106th Street to 116th Street
Dear Mr.McBride:
On behalf of American Structurepoint, Inc., I am pleased to submit this proposal for additional
professional services on Contract No. 060210.04 for the Illinois Street South - 106th Street to
116th Street project.
The professional services will include final design and right-of-way services necessary to
complete this project as described in Appendix 1, attached. The scope of services for the
intersection of 116th Street and Springmill Road will be revised as described in Appendix 1. The
services performed will be completed for a fee not to exceed $347,875 as outlined in Appendix
3 and will only be billed as specific tasks are completed.
We look forward to continuing working with the City of Carmel on this project. If you should
have any questions, do not hesitate to contact me at(317) 547-5580.
Very truly yours,
A erica St eturepoint, Inc.
Willis Rionner
President
WRC:mek
Attachments
200901768
. •.•• !. '.•- •
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APPENDIX '8
ROADWAY DESIGN SERVICES
A. The Professional will provide final design services as described in the July 20, 2011,
agreement, with the following revision to the project description for 116th Street and
Springmill Road:
B. The base bid contract documents will contain sufficient information to enable the
contractor to perform the work tasks described below.
1. Intersection— 116th Street and Springmill Road Roundabout
For the intersection of Springmill Road with 116th Street, construct an asphalt
pavement modern roundabout having an adequate number of circulating lanes and
the proper number of lanes for entering and exiting traffic at all approaches, as
determined from a RODEL traffic analysis. Traffic volumes will be determined
from existing traffic data provided by the City. The approaches will be
reconstructed for the length necessary to accommodate the operation of the
roundabout. Work will also include modifications to the existing storm sewer
system to match the proposed improvements.
II. RIGHT-OF-WAY SERVICES
A. The Professional shall provide appraisal, buying, and document transfer services as
needed for the acquisition of right-of-way for the project by the City.
B. The Professional shall provide right-of-way management services, including but not
limited to, coordinating the appraising, buying, and relocation services and meeting with
property owners to discuss the proposed acquisitions when necessary.
C. In fulfillment of this Agreement, the Professional shall comply with the requirements of
the appropriate regulations and requirements of the City and other public agencies having
a legal jurisdiction over the project.
D. The Professional shall begin the services to be performed under this Agreement upon
receipt of the written notice to proceed from the City, and shall deliver the services to the
City in accordance with the schedule contained in Appendix 2, attached to this
Agreement and made an integral part hereof.
E. The Professional shall receive payment for the services performed under this Agreement
as set forth in Appendix 3,attached to this Agreement and made an integral part hereof.
Exhibit A, Page 2 of 5
Page 1 of I 200901768
APPENDIX 2
Schedule
All services by the Professional under this Agreement will be completed and delivered to the City for
review and approval, if required, on or before the following time periods.
A. Design
1. Ninety percent review plans and opinion of probable construction cost completed within
60 days after City's approval of 30 percent plans
2. Final tracings, bid documents, special provisions, specifications, and other necessary
contract documents completed to accommodate a letting in March 2012
B. Right-of-Way Services
1. Right-of-way appraising will begin within ten days of receipt of notice to proceed.
2. City shall provide authorization to buy within five days of receipt of appraisals. Right-
of-way buying will begin immediately following the authorization to buy.
Exhibit A, Page 3 of 5
Appendix "2" Page 1 of 1 200901768
APPENDIX 3
Compensation
A. Amount of Payment
1. The Professional shall receive as payment for the services performed for the Illinois
Street South — 106`h Street to 116th Street project under this Agreement a maximum fee
not to exceed $347,875 unless a modification of the Agreement is approved in writing by
the City.
a. Roadway Design Services—Illinois Street Final Design $227,500
(30-100 percent) (lump sum)
b. Right-of-Way Staking (26 parcels @$500 each) $13,000
c. Right-of-Way Appraising* $63,200
d. Right-of-Way Buying* $15,300
e. Right-of-Way Relocation Services $12,000
f. Title Guaranty* $7,200
g. Right-of-Way Handling/Recording and Transfer Document Preparation* $675
h. Right-of-Way Management(lump sum) $9,000
*Compensation for title guaranty and right-of-way appraising, buying, and
handling/recording will be paid for based upon actual quantities of work performed.
Anticipated costs of these items are illustrated in Appendix 4 and will have zero mark-up
by the Professional.
B. Method of Payment
1. The Professional may submit a maximum of one invoice voucher per calendar month for
services covered under this Agreement. The invoice voucher will be submitted to the
City. The invoice voucher will represent the value to the City of the partially completed
services as of the date of the invoice voucher.
2. The City, for and in consideration of the rendering of the engineering services provided for
in Appendix 1. agrees to pay the Professional for rendering such services the fee
established above upon completion of the services thereunder, acceptance thereof by the
City, and upon the Professional submitting an invoice and claim voucher as described
above.
3. In the event of a substantial change in the scope, character, or complexity of the services
required for the project, the maximum fee payable and the specified fee will be adjusted
in accordance with Section 2.2 as set out in the original Agreement. Exhibit A, Page 4 of 5
Appendix"3" Page 1 of 1 200901768
Appendix 4
Illinois Street South Phase IV, City of Carmel
Fee Estimate Dated 08/11/2011 Fees May Change Based on Final Right-of-Way Plans FUNDING: Local
RAW Services
Title
Guaranty if
Compensation Total
Second 425,000 or Handling& Abstracting R!W
Parcel Owner Appraising Appraslsing Buying Relo1 Closing Costs Recording Management Foe and Mgmt Fees
NO PARCEL $
2 Valley Development Co„Inc. $ 12,000.00 $ 12,000.00 $ 1,700.00 $ 800.00 $ ' 75.00 $ 1,000.00 $ 27,575.00
3 Eric Cox $ 1,800.00 $ 1,800.00 $ 1,700.00 $ 6,000.00 $ 800.00 $ 75.00 $ 1,000.00 $ 13,175.00
4 Vance Noble $ 1,800.00 3 1,800.00 $ 1,700.00 ^$ 6,000.00 $ 800.00 $ 75.00 $ 1,000.00 $ 13,175.00
5 JEC Partnership LLC $ 3,500.00 $ 3,500,00 $ 1,700.00 $ 800.00 $ 75.00 $ 1,000.00 $ 10,575.00
6 Heartland Real Estate Holdings $ 2,500.00 $ 2,500.00 $ 1,700.00 $ 800.00 $ 75.00 $ 1,000.00 $ 8,575.00
7 Extra $ 2,500.00 $ 2.500.00 $ 1,700.00 $ 800.00 $ 75.00 $ 1,000.00 $ 8,575.00
8 Extra $ 2,500.00 $ 2,500.00 $ 1,700.00 $ 800.00 $ 75.00 $ 1,000.00 $ 8,575,00
9 Extra $ 2,500.00 $ 2,500.00 $ 1,700.00 r. $ 800.00 $ 75.00 $ 1,000.00 $ 8,575,00
10 Extra $ 2,500.00 $ 2,500.00 $ 1,700.00 $ 800.00 $ 75.00 $ 1,000.00 $ 8,575,00
$ 31,600,00 $ 31,600.00 $ 15,300.00 $ 12,000.00 $ 7,200.00 $ 675.00 $ 9,000.00 $ 107,375.00
NOTES:
1Relocation:Fees included assume landlord and tenant. If property is owner-occupied,the fee will only be$3,000 each parcel.
Appraising:Terzo&Bologna,Appraising Indiana
Second Appraising:evaluations,Burrell Appraisal Services
Buying:Specialized Land Services
Relocation:Boomerang
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200901768