A&F Engineer/Addl Serv 5/ENG/24,823/Traffic Signal Records A &F Engineering
Engineering-2012
Appropriation#202-509; P.O. #2.5845
Contract Not To Exceed$24,823.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES eP
6 d
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and A & F Engineering (the "Vendor"), as City Contract # 040710.08 shall amend the
terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of
Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not
otherwise be affected by this Additional Services Amendment and shall remain in full force and effect.
'IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA A& F ENGINEERING
by and through its Board of Public
Works and Safety
By: By:
Games Brainard Presiding Officer Authorized Signature
D-te: c
Zit,/ 1/Pi
Printed Name
Ma Ann B e, Member
Date: — "� _ st p.6�
Title
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Lori S. . f, Member FIDITIN:_ .35,ZD
Date: 3 /1 /t.�
Last Four of SSN if Sole Proprietor: .
ATTEST:
Date:
Tana Cordray, IAMC, C k-Treasurer
Date: 3 -7"/ Z---
�U2',rapplit/.0 OaW-AtImin1LAW\dwaikA k F Engummun•Add I Jac.u.dnr.N9P012 1 42 PF1
February •
2, 2012 "AR EL
JAMES BRAINARD, MAYOR
William J. Fehribach, P.E.
A&F Engineering
8365 Keystone Crossing, Suite 201
Indianapolis, Indiana 46240
RE: Additional Service Amendment#5, PO#25845
Dear Mr. Fehribach:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with A&F, Contract#040710.08, dated April 7, 2010, I have requested and received from you the proposed
scope of services and fee estimates for the following work task:
Additional Service Amendment#5— Traffic Signal Records Maintenance
2012 Engineering Services
Not to Exceed: $24,823.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that"Additional Services"performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service#and P.O. #shown above. Invoices received without the Additional Service# referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions,please give me a call.
Sincerely,
1;2772/Hid-SY
Michael T. McBride,P.E.
City Engineer
Exhibit &
102) 3
Re i Rd approved by:
S. . Engelkin
Director of Administration
DEPARTMENT OF ENGINEERING
ONE Civic SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
E:MIAII. engineering@cacmel.in.go\
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A TRANSPORTATION ENGINEERING STUDIES•TRAFFIC IMPACT ANALYSES
.STREET DESIGN•HIGHWAY DESIGN•TRAFFIC ENGINEERING
PARKING LOT DESIGN•TRANSPORTATION PLANNING STUDIES
Transportation & Site Engineering •CONSTRUCTION OBSERVATION•SITE ENGINEERING
Creating Order Since 1966 ritOrstR/1T1Op'
WILLIAM J. FEHRIBACH, P.E.t i4:4A-NA
or COUNCIL 14Gxol9
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STELVEN J. FEHRIBACH, P.E. EIOWA
PRGIDCNT. IITUG CY
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JOSEPH+._RENGEL, P.E. ,..,,
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'P,R V10EESIDENT' MI99000RI,
R. MATTHEW BROWN, P.E. I01.DIItDA
,VICE PRESIDENT
R ICHARD J. KELLY, P.E.
,V IC C.PRESI DE_NT,
February 2, 2012
Mr. David Huffman
Street Commissioner
City of Carmel
One Civic Square
Carmel, IN 46032
Mr. Mike McBride
City Engineer
City of Carmel
One Civic Square_
Carmel, IN 46032
IRe: Maintain Traffic Signal Records and On-Call Services—2012
1
1 Dear,Mr. Huffman and.Mr. McBride:
A&F'Engineering Co., LLC has established a system for maintaining traffic signal records for
the City of Carmel. This service has been provided under an agreement with the City.
A&F Engineering now proposes to maintain those records throughout the calendar year of 2012.
We will provide-the following services:
.l. Assist with the administration of the traffic signal maintenance contract.
I :2:. File all maintenance records submitted by the traffic signal maintenance contractor.
i -3: Issue work orders for signal repairs to the street commissioner.
A. Provide quarterly and annual reports of the work activities by the traffic signal
maintenance contractor.
'5': Assist with quotes from contractors for maintenance contract. Assistance shall include
the development of documents for, use by the City to solicit quotes from Contractors for
the annual maintenance contract.
6 Assist with timing assessment and recommendation for timing changes to address
increased efficiency of traffic operation or to address pedestrian concerns.
7. Design additional pedestrian signal heads at existing signalized intersections, if required.
8365 KEYSTONE CROSSING, SUITE 201 — INDIANAPOLIS, INDIANA 46240 z TELEPHONE (317) 202-0864 — FACSIMILE (317) 202-0908 G J
The fee to provide Signal Records System Maintenance (services 1-4, as outlined above), is
$26.00 per month; per intersection. Invoices will be submitted quarterly.
There are currently (54) intersections, (41) signals and (13) flashers in the system.
When new signals come on line or there are major modifications to existing signals, A&F
Engineering will prepare "as built" plans for each intersection. A maintenance record file will be
established for each intersection. The lump sum fee to provide these services is $875.00 per
intersection where an electronic design file can be provided. The lump sum fee is $1,475.00 per
intersection where A&F must perform field work to establish an as-built.
The total cost for this proposal is:
Signal records system maintenance $ 16,848.00
Estimated "as-built plans" with no field work—2 intersections @ $ 875.00 1,750.00
Estimated "as-built plans" with field work— 3 intersections @ $1,475.00 4,425.00
Maintenance Contract Renewal and Evaluation 1,800.00
TO`CAL $ 24,823.00
The following intersections need to have the As-Built Plans completed:
,Keystone Avenue and 96th Street
Keystone Avenue and 98th Street
I.060 Street and Towne Road
Additional fees to be charged on an as-needed basis:
Signal Timing Evaluation, per location, per occurrence $ 1,000.00
Design of Pedestrian Crossing, per location, per occurrence $ 1,500.00
Thank you for the opportunity to submit this proposal.
If you have.any questions, please give me a call.
Sincerely,
A&F Engineering Co., LLC
s
Steven J. Fehribach, P.E.
President
SJF:krs
3