Engledow/Street/5,365/Irrigation Maintenance Engledow Group
Street Department 2012
Appropriation #0043 -504 P.O. #26273
Contract Not To Exceed $5,365.00
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES bd.
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES "Agreement is
hereby entered into by and between the City of Carmel, Indiana, acting by and through its Board
of Public Works and Safety "City and Engledow Group, an entity duly authorized to do
business in the State of Indiana "Vendor
TERMS AND CONDITIONS
1. ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of
same constitutes its acceptance of all of the Agreement's terms and conditions.
2. PERFORMANCE:
City agrees to purchase the goods and /or services (the "Goods and Services from Vendor using City
budget appropriation number 0043 -504 funds. Vendor agrees to provide the Goods and Services and to
otherwise perform the requirements of this Agreement by applying at all times the highest technical and
industry standards.
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder
shall be no more than Five Thousand Three Hundred Sixty Five Dollars ($5,365.00) (the "Estimate
Vendor shall submit an invoice to City no more than once every thirty (30) days detailing the Goods
and Services provided to City within such time period. City shall pay Vendor for such Goods and
Services within sixty (60) days after the date of City's receipt of Vendor's invoice detailing same, so
long as and to the extent such Goods and Services are not disputed, are in conformance with the
specifications set forth in Exhibit A, are submitted on an invoice that contains the information
contained on attached Exhibit B, and Vendor has otherwise performed and satisfied all the terms
and conditions of this Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has
previously agreed, in writing, to pay an amount in excess thereof.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to
those certain specifications, descriptions and /or quotations regarding same as were provided to
Vendor by City and /or by Vendor to and accepted by City, all of which documents are incorporated
herein by reference, and that the Goods and Services will be delivered in a timely, good and
workmanlike manner and free from defect. Vendor acknowledges that it knows of City's intended use
and expressly warrants that the Goods and Services provided to City pursuant to this Agreement
have been selected by Vendor based upon City's stated use and are fit and sufficient for their
particular purpose.
\Ussvrapps1 \Us,r Data Admm\LAW\ch:val\Prof. S Goods S,cs\Str 1\2012\ENGLEDOW GROUP Good. S Aoc.3 /14/21112 2 :311 PM]
Engledow Group
Street Department 2012
Appropriation #0043 -504 P.O. #26273
Contract Not To Exceed $5,365.00
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same "Effective
Date and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of the
essence of this Agreement.
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor's sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as specified herein;
(c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
(1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and /or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers' compensation, occupational disease and /or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and /or damages to any person or property arising from or in connection with Vendor's
provision of Goods and Services pursuant to or under this Agreement or Vendor's use of City property.
\\1ssvrapp.1 \Uses Data Admm\LAW\Aura"\Prof:Svcs Gaels Svc. \Street\2012\ENGLEDOW GROUP Good.. S,,v ,c2 doe 1/14/2012 2 :10 PM]
Engledow Group
Street Department 2012
Appropriation #0043 -504 P.O. #26273
Contract Not To Exceed $5,365.00
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and /or of any of Vendor's agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement.
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and /or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and /or Vietnam era veteran
status.
12. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
13. NON- ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City's prior written consent.
14. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement.
15. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
1s \User Data Admm\LA VOshard\Prof.Svc. Goods Sm.:AR r, y\2012\ENGLEDOW GROUP Good.. Smva do, 3/14/2012 2 111 PM]
Engledow Group
Street Department 2012
Appropriation #0043 -504 P.O. #26273
Contract Not To Exceed $5,365.00
16. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
17. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel Street Department
One Civic Square
Carmel, Indiana 46032
ATTENTION: David Huffman
AND
Douglas C. Haney, City Attorney,
Department of Law
One Civic Square
Carmel, Indiana 46032
If to Vendor: Englewood Group
1100 East 116th Street
Carmel, IN 46032
Telephone: 317 -575 -1100
E -Mail:
ATTENTION: Peter Howe
Notwithstanding the above, notice of termination under paragraph 18 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
18. TERMINATION:
18.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and /or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
\Vasvrapps1 \User Data Admm\LAW\ harodWroLSvcs Good. Svc.. \Stre t\2012\ENGLEDOW GROUP Goods Su, .doc:3 /14/20122:30 PM]
Engledow Group
Street Department 2012
Appropriation #0043 -504 P.O. #26273
Contract Not To Exceed $5,365.00
18.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
20. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City's authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
21. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 18
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2012 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
22. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
23. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
24. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
25. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
\Ussvrappsl \Usa Data Admm\LA W\vharod\Prof Svs, Goods Svcs \Strmt\2012\ENGLEDOW GROUP Goods Sirncta /14/2012 2 30 PM]
Engledow Group
Street Department 2012
Appropriation #0043 -504 P.O. #26273
Contract Not To Exceed $5,365.00
26. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same. Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA ENGLEDOW GROUP
by and through its Board of Public
Works and Safety
By: By:
m es Brainard, Presiding Officer t horized Sig ure
Date: r'z
Printed Name
Date: n Burke I J PP&S i j
Title
Lori S. Wat Member FID/TIN: 35 c)./01(c( 15
Date: Po-
Last Four of SSN if Sole Proprietor:
ATTEST:
,./j-ei_x_zej___()50_,A,CA-}C"-- Date: 3 1.5 1 Z
Dana Cordray, IAMC, lerk- Treasurer
Date: a---t tZ_-
N \Usswapps l \User Data Admm\LAN1 haruPProl:Svcs Goals Svice1Stre 0\2012\ENGLEDOW GROUP Goods S ,vac6 doc 1/14/2012 2 :30 PM]
2012 IRRIGATION TOTAL
O C,,, TOTAL
BID AMOUNT 5, 3 00
THIS IS TO BE THE FIRST PAGE OF ENTIRE BID.
Exhibit 4
r��
PART 1
BIDDER INFORMATION
(Please Type or Print)
1.1 Bidder Name:
1.2 Bidder Address: Street Address: ri C -4/6 2
City: a State: I- Zip: t /!ao3 Z
Phone 5 7s- -ii0r9 Fax (3rr) s'73 -'33?
1.3 Bidder is a/an [mark one]:
Individual Partnership K Indiana Corporation;
Foreign (Out of State) Corporation; State:
Joint Venture Other:
1.4 [The following must be answered if the Bidder or any of its partners or joint
venture parties is a foreign corporation. Note: To do business in or with the City of
Carmel, Indiana, foreign corporations must register with the Secretary of the State of
Indiana as required by the Indiana General Corporation Act as stated therein and
expressed in the Attorney General's Opinion #2, dated January 23, 1958.]
.1 Corporation Name:
.2 Address:
.3 Date registered with State of Indiana:
.4 Indiana Registered Agent:
Name:
Address:
U V°
4
PART 2
BID PROPOSAL
2. I Project Bid.
The undersigned Bidder proposes to furnish all necessary labor, machinery, tools,
apparatus, materials, equipment, service and other necessary supplies, and to perform
and fulfill all obligations incident thereto in strict accordance with and within the
time(s) provided by the terms and conditions of the Contract Documents for the
above described project, including any and all addenda thereto, for the total sum of
��uS "ems t
Dollars ,T� t) The Bidder acknowledges that evaluation of
the lowest Bid shall be based on such price. The Bidder further understands that all
work which may result on the Contract shall be compensated for on a lump sum basis
and that the OWNER cannot and does not guarantee the amount or quantity of any
item of work to be performed or furnished under the Agreement.
3��
CITY OF CARMEL ROUNDABOUT AND MEDIAN IRRIGATION
MAINTENANCE SPECIFICATIONS PG. 1 OF 3
Qualifications:
Irrigation contractor must show proof of acceptable training and experience by authorized
factory personnel in both overhead and underground drip irrigation systems. A Certified
Irrigation Contractor serves as the primary source of verification; however contractor's verifiable
experience with all aspects of irrigation will be taken into account.
Scope of Work:
Spring: All roundabouts and medians specified are to have water lines charged; backflow
devices inspected and tagged by a state approved licensed inspector. The controller should have
the battery replaced and all zones should be run from the controller to verify proper working
conditions. Additionally, any system that has a weather monitor shall also have the battery
replaced and tested to make certain of an intact communication link. Any defects in the system
are to be corrected in order to obtain an irrigation system that works properly. Any deviations in
spray patterns, coverage, or pressure should be corrected, noted in writing and reported to an
authorized City representative. This work is to be completed by May 15 2012.
Summer: All roundabouts and medians specified are to have water lines checked for leaks. All
systems and parts are to be tested, including solenoids, and repaired or replaced as needed. Any
defects in the system are to be corrected in order to obtain an irrigation system that works
properly. Any deviations in spray patterns, coverage, or pressure should be corrected, noted in
writing and reported to an authorized City representative. This work is to be scheduled for July
9th, 2012 and to be completed by August 13 2012, (or as soon as is possible thereafter).
Fall: Winterization of the system includes blowing -out and draining of all lines: including
backflow devices as well as any other maintenance necessary to winterize each system. Care
should be taken to not allow pressure in any Drip System to exceed 40 PSI. Random on -site
visits will occur. Any violations of these guidelines will results in the contractor to be
responsible for any and all repairs at the contractor's expense.
t{103
CITY OF CARMEL ROUNDABOUT AND MEDIAN IRRIGATION
MAINTENANCE SPECIFICATIONS PG. 2 OF 3
Prices for labor and parts for routine repairs shall be listed in the bid:
(DO NOT INCLUDE THESE PRICES IN THE TOTAL BID AMOUNT.)
(y e ?,6 t>Controller replacement with Rainbird ESP Modular LX
4`G ,ca Labor per hour per person for non scheduled service and /or repair calls
1 ¢)o, Drip Valve l'( €,,5 4" Spray Head
1" RP Backflow Preventer ao,zv 12" Spray Head
16 .mot MP Rotator Nozzle B'5 t 0 1" Valve
ie 5 Solenoid Replacement S, to Pressure Regulator
S Drip Line per Foot ao2 Irrigation Line per Foot
Most roundabouts contain 2 -3 zones: 1 MP Router zone, 1 turf zone, 1 urn zone.
116th St. median has a total of 14 zones, with both turf and pop -up spray -head zones.
136th St. Oak Ridge Rd. Illinois St. Roundabout has 9 zones.
Main St. Roundabouts at Illinois St. and Spring Mill Rd. and adjoining median contain 27 zones.
Civic properties listed below are estimated with the following zones:
City Center (5 zones); Palladium (3 zones); Pedcore Property (4 zones); The Green at City
Center (9 zones); Children's Art Gallery (1 zone); James Building (3 zones).
eb-1
CITY OF CARMEL ROUNDABOUT AND MEDIAN IRRIGATION
MAINTENANCE SPECIFICATIONS PG. 3 OF 3
List of irrigation systems requiring start -up, blow -out
mid summer inspection and winterization:
Roundabouts:
/96th St. Ditch Rd. .7136th St. Ditch Rd.
96th St. Spring Mill Rd. u 136th St. Oak Ridge Rd./ Illinois St.
96th St. Westfield Blvd. /136th St. Spring Mill Rd.
v' 106th St. Gray Rd. 136th St. Towne Rd.
v 106th St. Spring Mill Rd. 141st St. Ditch Rd.
116th St. Clay Center Rd. 141st St. Spring Mill Rd.
v 116th St. Ditch Rd. and HA-side 141si_St--&--T-rywne Rd.
v 116th St. Illinois St. v Main St. Clay Center Rd.
(joined with 116th St. Spring Mill Rd.) /Main St. Ditch Rd.
116th St. Shelborne Rd. J Main St. Illinois St.
121st St. Shelborne Rd. (joined with Main St. Spring Mill Rd.)
126th St. Illinois St. Main St. Towne Rd.
126th St. Shelborne Rd. Oak Ridge Rd. Adios Pass
126th St. Towne Rd. Oak Ridge Rd. Bennett Rd.
131st St. Shelborne Rd. Spring Mill Rd. Dorset
Medians:
116th St. (Range Line Rd. College Ave.)
Civic Properties:
City Center (Complex on corner of City Center Dr. Range Line Rd.)
Palladium (North -side beds)
Pedcore Property (3rd Ave. City Center Dr.)
The Green at City Center (Including 32 tree wells)
*The following locations are not currently in operation,
but they will likely need to be blown out for Fall 2012:
/103rd St. Pennsylvania St. Roundabout
106th St. Pennsylvania St. Roundabout
Children's Smallest Art Gallery
James Building (Tarkington Theatre)
Pennsylvania St. Median (106th St. to S of 103rd St.) (Includes all divider islands)
101r3