A&F Engineer/Addl Serv 6/91000/111th - Pennsylvania A &F Engineering
Engineering-2012
Appropriation#202-R4462864; P.O. #26532
Conic ct Not To Exceed$91,000.00
ADDITIONAL SERVICES. AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
o 11
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and A & F Engineering (the "Vendor"), as City Contract dated 4-7-2010 shall amend the
terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of
Work attached hereto and incorporated herein as Exhibit "A", Furthermore, the terms of the Agreement shall be
amended to include the E-verify requirement as stated in Indiana Code § 22-5-1,7 et seq., which is attached hereto
and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and incorporated
herein as Exhibit "C". The terms and conditions of the Agreement shall not otherwise be affected by this Additional
Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA A &F ENGINEERING
by and through its Board of Public
Works and Safety
By:
2. • o'
am s rainard, Presiding 0 i�er '` thsrized Signatu
Date:
Jo SepA i Role'
Printed Name
Mary n Burke, Member
Date: . � / Vice -Piesidchf
Title
Lori Wat ', Member FID/TIN; 3C-'20_93Yy2-
Date: /i(0 / r-›—
Last Four of SSN if Sole Proprietor:
ATTEST:
Date: .3 3/ZD/Z
Diana Cordray, IAM Jerk-Treasurer
Date: 5-1 es- I I__
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CITY 0 - ARIVIEL
April 30, 2012 JAMES BRAINARD, MAYOR
William J. Fehribach,P.E.
A&F Engineering
8365 Keystone Crossing, Suite 201
Indianapolis, Indiana 46240
RE: Additional Service Amendment#6,PO#26532
Dear Mr. Fehribach:
As we discussed,the City of Carmel has a need for additional professional services and pursuant to our current
contract with A&F, Contract#040710.08, dated April 7, 2010, 1 have requested and received from you the proposed
scope of services and fee estimates for the following work task:
Additional Service Amendment#6— Project 09-09; 111th and Pennsylvania St.RAB
Design Services
Not to Exceed: $91,000.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that"Additional Services"performed on City contracts must be billed separately from the original
contract and other additional services. More importantly,the invoice must reference the appropriate Additional
Service#and P.O. #shown above. Invoices received without the Additional Service# referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
"07144/46.01e
Michael T. McBride,P.E.
City Engineer
Exhibit .4
163
wed and appro ed by:
S. C. Engel ing
Director of Administration
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
EMAIL engineering@carmel.in.gov
•
ENGINEERING
?AtOrtyi
-. • li/ S11 10657GhD!! • I_HGHeA E5/G •TRFF EGINEEfl p e
PARMYG COT OESIGi • � PLANMIYC8 ',TQnJportCtIon Site Engineering
C6N3fRC�N•,4p SRVI1DN• 'TT• C tiNGNGGING R
Creating Order Since 1966
RECI!Tr1ATIONI
WILLIAM J. FEHRIBACH, P.E. •INGIANA.
of couxceL uiiriwls:
STEVEN.J. FEHRIBACH, P.E. iOWii
PI;F!t1QFtT NIWTupsr
MICHIGAN
JOSEPH T. RENGEL, P.E. GHIO
E P.R VICESI1ENT
MI&9OU111
R. MAT,THEW.BROWN, P.E: FLORIOA
VICE'PRESIDENT •.
RICHARDJ. KELLY, P.E.
VICE_P I1r;SIDCNT
February 9, 2012
Mr.Michael McBride
City Engineer
City of Carmel
One Civic Square
Carmel, IN 46032
Re: Roundabout Design with LPA Funding
I I l`h Street&Pennsylvania Street
• Dear Mr.'McBride:
This is our proposal to prepare design plans for the intersection of 11 11h Street and Pennsylvania Street. This design
will revise the:preliminary design submitted March 2010 and incorporate the new revised location for the roundabout.
The design will also be coordinated with the US 31_Design Team's project for the bridge at 111th Street and include
all requirements for a Federally-funded contract with the award of CMAQ funding to the City for the project.
A&F Engineering will be prepared to either incorporate this project into the US 31 project set.or submit as a stand-
alone design. We have eliminated the geotechnical and environmental portion of our contract as it is expected that we
will be able to coordinate these work items with the US 31 Design Team's effort. Although INDOT has not officially
approved this methodology, we are going forward as if this effort will be successful. We will let you know if we
receive information that this process will not work and we need to add these services to our contract.
Additionally, it is expected that INDOT will work with us on getting right of way in the southwest and northwest
corners, but it will be Carmel's responsibility to acquire the parcels in the northeast and southeast corners. If this ends.
up being INDOT's final decision on this service, we can either negotiate these services under our contract at that time
or we are fine with the City getting these services performed under another contract. Finally, it is understood that
given the close proximity of the two projects, A&F will need to perform some aspects of the utility coordination
process, but the US 31 Team will perform some of the other aspects to ensure utilities don't need to move twice and
the relocations are beneficial to the entire corridor. Thus, we have drastically reduced our fee for this service since we
will not be performing some of the items.
The design will include the following: ,,��
I.. Update topographic survey to include limits not covered for the old roundabout location TT
2.: Prepare Construction Design Plans as follows:
8365 KEYSTONE CROSSING, SUITE 201 — INDIANAPOLIS, INDIANA 46240 V
TELEPHONE (317) 202-0864 — FACSIMILE (317) 202-0908
a. Preliminary field check plans(Stage I)
b. Design hearing& preliminary right of way plans (Stage 2)
c. Final right of way plans
d. Final check prints(Stage 3)
e. Coordinate and attain permits within the constraint of the permits for the US 31 project
f. Coordinate approval of drainage updates with the County Surveyor into the Richard Moffit Drain
within the constraint of the drainage requirements for the US 31 project
g. Final tracing submittal
3: Supplement utility coordination services for the US 31 project that specifically has to do with 11 1°i&Penn
4. Coordinate info into an Addendum for the US 3 I Environmental Document
5. Provide right of way services if required
6. Provide construction observation services
The fees to provide these services are as follows:
1. Topographic Route Survey: Lump Sum $3,000.00
2. Roundabout construction plans: Lump Sum $80,000.00
3. Utility Coordination Services: Lump Sum $8,00.00
4. Right of Way Services: To be determined
5. Construction Observation: To be determined—Not to exceed 15%of construction costs.
Thank you for the opportunity to submit this proposal. If you have any questions or comments please feel free to
contact me.
Sincerely,
A&F Engineering Co., LLC
oseph T. Renge ,P.E.
Vice President
Fri 3
A &F Engineering
Engineering-2012
Appropriation#202-R4462864; P.O. #26532
Contract Not To Exceed$91,000.00
EXHIBIT"B"
E-verify requirement
All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment.
Pursuant to I.C. § 22-5-1.7 et seq.,Vendor shall enroll in and verify the work eligibility status of all of its newly-hired
employees using the E-Verify program, if it has not already done so as of the date of this Addendum. Vendor is further
required to execute the attached Affidavit, herein referred to as"Exhibit C", which is an Affidavit affirming that: (i)Vendor is
enrolled and is participating in the E-verify program,and(ii)Vendor does not knowingly employ any unauthorized aliens.This
Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall
provide the City with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not
take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative.
Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized
aliens,and(ii) the subcontractor has enrolled and is participating in the E-verify program. Vendor shall maintain a copy of such
certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City
within seven(7)days of the effective date of the subcontract.
If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains
an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor
shall terminate the employment of or contract with the unauthorized alien within thirty(30) days ("Cure Period"). Should the
Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement
without consequence.
The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist.
[\Ussvrapp,1\11sv Data-Admm\LAW\sharod\Prof Svc,&Goods Svcs\Engmavmg\2012W[F Engu vmg-ASA 1/6 dot.$L]/2012 9 17 Alf]
A &F Engineering
Engineering-2012
Appropriation#202-R4462864; P.O. #26532
Contract Not To Exceed S91,000.00
Exhibit"C"
E-Verify Affidavit
ro5 cpti ,being first duly sworn, deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
1. I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
.2: I am now and at all times relevant herein have been employed by
A(f Co_ LLC (the "Company") in the position
' r •it;cc
3: 1 am familiar with the employment policies,practices, and procedures of the Company and
have the authority to act on behalf of the Company.
4. The Employer is enrolled and participates in the federal E-Verify program. Documentation
of this enrollment and participation is_stated in the Addendum, "Exhibit B," to the original
City Contract#.O/ 7/0. . , and is incorporated herein.
5. The Company does not knowingly employ any unauthorized aliens.
16. To the best of my information and belief, the Company does not currently employ any
unauthorized aliens.
7. FURTHER AFFIANT SAYETH NOT.
EXECUTED on the 3rd day of Nay/ , 20.Jz.
Printed: J 599A 7�tng.el'
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
Printed: C,; , :S
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INDIANA RETAIL TAX EXEMPT PAGE
City of C r e l CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 2(_S',..
.•
35-60000972 lU
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,AA
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPE
SHIPPING LABELS AND ANY CORRESPONDENCE
'ORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997
RCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
•
SHVENDOR TOIP 8E' ,��y 1 �S
ONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
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Send Invoice To:
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PLEASE INVOICE IN DUPLICATE Cre\e x e 9om 2-ig8'o)
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT
•
• A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
•SHIP REPAID.
•C.O.D.SHIPMENTS CANNOT BE ACCEPTED.
ORDERED BY
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS.
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
ff1f_I INflGAIT f`f1AITDf1I MA R S 1 2 CLERK-TREASURER VENDOR COpv