Crossroad Engineers/Addl Serv 36/ENG/20,000/On Call Consulting Crossroad Engineers, PC
Engineering 2012
Appropriation #2200 -401; P.U. 1#2653
ConfractNot To Exceed $20,000.00
ADDITIONAL SERVICES AMENDMENT TO 4,,ctoi%
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES /k
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT "Agreement') entered into by and
between the City of Carmel and Crossroad Engineers, PC (the "Vendor'), as City Contract dated March 3, 2010 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A Furthermore, the terms of the Agreement
shall be amended to include the E- verify requirement as stated in Indiana Code 22 -5 -1.7 et seq., which is attached
hereto and incorporated herein as Exhibit "B as well as the required E- verify Affidavit, attached hereto and
incorporated herein as. Exhibit "C The terms and conditions of the Agreement shall not otherwise be affected by this
Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CROSSROAD ENGINEERS, PC
by and through its Board of Public
Works and Safety
By: By:
i es Brainard, Presiding Officer Authorized lature
ate:
C
7 Printed N e
Mary AO Burke, Merpb- er
Date: b Th 1"'eS eu.
Title
Lori S. Wats ember FID/TIN: 35 (P 33.3 1
Date: (o/ &o J
Last Four of SSN if Sole Proprietor:
ATTEST:
Date: CIO
iana Cordray, IA C, Clerk- Treasurer
Date: le A Q
pV,n, aped Uw 2n.• At6noU.1R611:ruPProl.Svn kG, J. S.cACROSSROAD ENGINEERS ASA P36JecP2S/20y I:pt PAIL
CITY- F
May 15, 2012 JAMES BRAINARD, MAYOR
Mr. Chip Charles, P.E.
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
RE: Additional Service Amendment #36, P.O. #26533
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with Crossroad Engineers, Contract #030310.03 dated March 3, 2010, 1 have requested and received from
you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment #36— On Call Consulting
Projects as directed by City Engineer
Not to Exceed: $20,000.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service and P.O. shown above. hnvoices received without the Additional Service referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
Michael T. McBride, P.E.
City Engineer
Exhibit A
I WO
Rev,; =wed and approved by:
S. C. Ellgelkl g
DEPARTMENT OF ENGINEERING
Director of Administration
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
EMAIL engineeringncarmel.in.gov
May 14, 2012
Mr. Michael McBride, P.E. CROSSROAD
City Engineer ENGINEERS, P[
City of Carmel
1 Civic Square
Carmel, IN 46032
RE: On -Call Consulting
Contract #03.03.10.03- Supplemental Request
Dear Mike:
As we discussed, we have prepared this proposal to continue providing professional
services for the City of Carmel. Crossroad Engineers, P.C. will provided these
services as an extension of the City's Engineer's staff on an hourly basis.
The specific services which we expect to provide include survey, design, inspection,
and management services on various miscellaneous projects as your office requests.
These services could include, but not limited to: work on projects such as 9608
Sycamore Road, Haverstick drainage, Haverstick erosion control, Crestwood
Drainage, and other miscellaneous projects. All work tasks shall be completed at the
direction of the City Engineer.
Attached are our 2012 Hourly Billing Rates which we will be using for the remainder
of this year for this work. Per our communication with your office, we would suggest
establishing a $20,000 contract ceiling against which we would invoice.
We value the City's confidence in our ability to provide engineering services and
appreciate the opportunity to continue our involvement in the City's improvements. If
you should have any questions or need further assistance, please do not hesitate to call
me at 780 -1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L. S.
Vice President
ij
3
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION HOURLY RATE
CROSSROAD
ENGINEERS, PC
DESIGN
Principal $140.00
Director 130.00
Senior Project Manager 115.00
Project Manager 105.00
Project Engineer 85.00
Assistant Project Engineer 75.00
R/W Manager 85.00
CADD Manager 85.00
CADD Technician 75.00
INSPECTION
Director 130.00
Resident Project Representative 100.00
Assistant Resident Project Representative 90.00
Project Inspector 80.00
Assistant Project Inspector 65.00
SURVEY
Survey Manager 100.00
Crew Chief 80.00
Researcher 75.00
Survey Technician 70.00
Survey Crew 140.00
Field Man 60.00
Mileage $0.48 /mile
Other Direct Costs at cost +15%
CrossRoad Engineers, PC
3417 Sherman Drive
Beech Grove, Indiana 46107 A
Rates Effective through December, 2012
3�,3
Crossroad Engineers, PC
Engineering 2012
Appropriation #2200 -401; P.O. #26533
Contract Not To Exceed $20, 000.00
EXHIBIT `B"
E- verify requirement
All terms defined in I.C. 22 -5 -1.7 et seq. are adopted and incorporated into this section of the Amendment.
Pursuant to I.C. 22 -5 -1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired
employees using the E- Verify program, if it has not already done so as of the date of this Addendum. Vendor is further
required to execute the attached Affidavit, herein referred to as "Exhibit C which is an Affidavit affirming that: (i) Vendor is
enrolled and is participating in the E- verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This
Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall
provide the City with documentation that it has enrolled and is participating in the E- Verify program. This Agreement shall not
take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative.
Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized
aliens, and (ii) the subcontractor has enrolled and is participating in the E- verify program. Vendor shall maintain a copy of such
certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City
within seven (7) days of the effective date of the subcontract.
If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains
an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor
shall terminate the employment of or contract with the unauthorized alien within thirty (30) days "Cure Period Should the
Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement
without consequence.
The E- Verify requirements of this Agreement will not apply, should the E- Verify program cease to exist.
[\VssvrappsI\U Data Admm\LANh harud\Pro[Svcs fi Gods Svcs \CROSSROAD ENGINEERS ASA 036.dnc:5/25/202 1 09 PS11
Crossroad Engineers. PC
Engineering -.2012
Appropriation #2200 -401; P.O. #26533
Contract Not To Exceed S20, 000.00
Exhibit "C"
E- Verify Affidavit
C .,Cit p r, Vl.a.vle 5. being first duly sworn, deposes and says that
he /she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
1. I am over eighteen (18) years of age and am competent to testify to the facts contained
herein,
2. I am now and at all times relevant herein have been employed by
,am
1r.tineer PC (the "Company in the position
of PresieleIAA
3. I am familiar with'the employment policies, practices, and procedures of the Company and
have the authority to act on behalf of the Company.
4. The Einployer is enrolled and participates in the federal E -Verify program. Documentation
of this enrollment and participation is stated in the Addendum, "Exhibit 13," to the original
City Contract 050,310.D 3 and is incorporated herein.
5. The Company does not knowingly employ any unauthorized aliens.
6. To the best of my information and belief, the Company does not currently employ any
unauthorized aliens.
7. FURTHER AFFIANT SAYETH NOT.
EXECUTED on the I n day of f l 2
il AMA It ILL
Printed: A► Cl.. it
1 certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and represe r ation! 1 rue id correct.
Ii(. 1
Printed: A
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Ci t)7 ®f c. I 1 .�i IN RTIFICATE NO. 003120155 002 0 DIANA RETAIL TAX PAGE
f I I CE
I PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT
35- 60000972 I r. S
ONE CIVIC SQUARE
THIS NUMBER MUST APPEAR ON INVOICE
CARMEL, INDIANA 46032 -2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL 1997 VOUCHER, DELIVERY MEMO, PACKING si
SHIPPING LABELS AND ANY CORRESPONDE,
PURCHASE ORDER DATE DATE REQUIRED
REQUISITION NO. VENDOR NO.
DESCRIPTION
VENDOR C1/4(°CD Ci (\q ✓S SHIP
TO� 4 C'ly\" '''AS
CONFIRMATION BLANKET CONTRACT
PAYMENT TERMS
FREIGHT
QUANTITY UNIT OF MEASURE r DESCRIPTION I
UNIT PRICE EXTENSION
fkc lk 4 S LO
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4
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t-, 2 -4
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Send Invoice To: �k 1 1
t r J t I mo v t"
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2.2oo 401
PLEASE INVOICE IN DUPLICATE
DEPARTMENT I ACCOUNT PROJECT
PROJECT ACCOUNT AMOUNT
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
SHIPPING INSTRUCTIONS VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
SHIP REPAID. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
C.0.D. SHIPMENTS CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY
SHIPPING LABELS.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. TITLE
CLERK-TREASURER CONTROL NO. 2 S 11 VENDO RSrnev