Rundell Ernstberger/DOCS/13,000/US 31 Corridor Rundell Ernstberger Associates, LLC
DOCS Engineering Departments 2012
Appropriation #440 624 -01; P.O. #26468 $13,000.00
(DOCS 1192 $6,500.00 Engineering 2200 $6,500.00
Contract Not To Exceed $13,000.00
9 ii AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
C
DC4,
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES "Agreement is
hereby entered into by and between the City of Carmel, Indiana, acting by and through its Board
of Public Works and Safety "City and _Rundell Ernstberger Associates, LLC, an entity duly
authorized to do business in the State of Indiana "Vendor
TERMS AND CONDITIONS
1. ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of
same constitutes its acceptance of all of the Agreement's terms and conditions.
2. PERFORMANCE:
City agrees to purchase the goods and /or services (the "Goods and Services from Vendor using City
budget appropriation number 1192 4462401 2200 4462401 funds. Vendor agrees to provide the Goods
and Services and to otherwise perform the requirements of this Agreement by applying at all times the
highest technical and industry standards.
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder
shall be no more than Thirteen Thousand Dollars ($13,000.00) (the "Estimate Vendor shall submit
an invoice to City no more than once every thirty (30) days detailing the Goods and Services
provided to City within such time period. City shall pay Vendor for such Goods and Services within
sixty (60) days after the date of City's receipt of Vendor's invoice detailing same, so long as and to
the extent such Goods and Services are not disputed, are in conformance with the specifications set
forth in Exhibit A, are submitted on an invoice that contains the information contained on attached
Exhibit B, and Vendor has otherwise performed and satisfied all the terms and conditions of this
Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has
previously agreed, in writing, to pay an amount in excess thereof.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to
those certain specifications, descriptions and /or quotations regarding same as were provided to
Vendor by City and /or by Vendor to and accepted by City, all of which documents are incorporated
herein by reference, and that the Goods and Services will be delivered in a timely, good and
workmanlike manner and free from defect. Vendor acknowledges that it knows of City's intended use
and expressly warrants that the Goods and Services provided to City pursuant to this Agreement
have been selected by Vendor based upon City's stated use and are fit and sufficient for their
particular purpose.
Z lsh ,ed\ProE Goods Secs +2012 MlscellmcouslRUNDELL ERNSTBERGER Engr DOCS with E -V ,iry 6- 18 -12 GOOds Scr iccsdoc 6 182012 2 d2 PM)
Rundell Ernstberger Associates, LLC
DOCS Engineering Departments 2012
Appropriation #440- 624 -01; P.O. #26468 $13,000.00
(DOCS 1192 $6,500.00 Engineering 2200 $6,500.00
Contract Not To Exceed $13,000.00
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same "Effective
Date and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of the
essence of this Agreement.
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor's sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as specified herein;
(c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
(1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and /or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers' compensation, occupational disease and /or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and /or damages to any person or property arising from or in connection with Vendor's
provision of Goods and Services pursuant to or under this Agreement or Vendor's use of City property.
[Z:\sluucd∎ProrS Goods Svcs'Q012 Mlscellancous ERNSFBERGE.R Eng, DOCS with E -Vcrif 6- 18- 13 Salim .dor &1820122.42 PMj
Rundell Ernstberger Associates, LLC
DOCS Engineering Departments 2012
Appropriation #440 624 -01; P.O. #26468 $13,000.00
(DOCS 1192 $6,500.00 Engineering 2200 $6,500.00
Contract Not To Exceed $13,000.00
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and /or of any of Vendor's agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement.
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and /or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and /or Vietnam era veteran
status.
12. E- VERIFY
Pursuant to I.C. 22 -5 -1.7 et seq., Company shall enroll in and verify the work eligibility status of all of its
newly -hired employees using the E- Verify program, if it has not already done so as of the date of this
Agreement. Company is further required to execute the attached Affidavit, herein referred to as Exhibit D,
which is an Affidavit affirming that: (i) Company is enrolled and is participating in the E- verify program, and
(ii) Company does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference,
and in its entirety, attached Exhibit D. In support of the Affidavit, Company shall provide the City with
documentation that it has enrolled and is participating in the E- Verify program. This Agreement shall not take
effect until said Affidavit is signed by Company and delivered to the City's authorized representative.
Should Company subcontract for the performance of any work under this Addendum, the Company
shall require any subcontractor(s) to certify by affidavit that: (1) the subcontractor does not knowingly employ
or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E-
verify program. Company shall maintain a copy of such certification for the duration of the term of any
subcontract. Company shall also deliver a copy of the certification to the City within seven (7) days of the
effective date of the subcontract.
If Company, or any subcontractor of Company, knowingly employs or contracts with any
unauthorized aliens, or retains an employee or contract with a person that the Company or subcontractor
subsequently learns is an unauthorized alien, Company shall terminate the employment of or contract with
the unauthorized alien within thirty (30) days "Cure Period Should the Company or any subcontractor of
Company fail to cure within the Cure Period, the City has the right to terminate this Agreement without
consequence.
The E- Verify requirements of this Agreement will not apply, should the E- Verify program cease to
exist.
Z: sharechProfSccs R Goods Svcs MiscelLonrou,AUNDELL ERNSTBERGER Eng R DOCS oidh E -Verify 6 -18 -I yoods Services doc 6f18,2012 2 .42 PM)
Rundell Ernstberger Associates, LLC
DOCS Engineering Departments 2012
Appropriation #440 624 -01; P.O. #26468 $13,000.00
(DOCS 1192 $6,500.00 Engineering 2200 $6,500.00
Contract Not To Exceed $13,000.00
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
14. NON- ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City's prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement.
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel
One Civic Square
Carmel, Indiana 46032
ATTN: Mike McBride, City Engineer
Mike Hollibaugh, Director, Department of Community Services
AND
Douglas C. Haney, City Attorney,
Department of Law
One Civic Square
Carmel, Indiana 46032
[Z: CS Goods Ss cs■2012 Miscrlluncous'RUNDELL ERNSTBERGE,R Emig DOCS wi16 E -Voify 6 -1 S- I4Goods Services doc6'1 S '2012 42 PM)
Rundell Ernstberger Associates, LLC
DOCS Engineering Departments 2012
Appropriation #440 624 -01; P.O. #26468 $13,000.00
(DOCS 1192 $6,500.00 Engineering 2200 $6,500.00
Contract Not To Exceed $13,000.00
If to Vendor: Rundell Ernstberger Associates, LLC
429E. Vermont Street, Suite
Indianapolis, Indiana 48202
Telephone: 317- 263 -0127
E -Mail:
ATTENTION:
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement. for cause, in the event of a default hereunder by
Vendor and /or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City's authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
CZ sharcd1ProfSvcs Goods Svcs'2(112 Miudl:m oo 1RUNDELL £RNSTBERGER Eng DOCS xilh E- Verify 6-IS-IS-Goods Smiccs.doc.6'18201? 3 :42 PM)
Rundell Ernstberger Associates, LLC
DOCS Engineering Departments 2012
Appropriation #440 624 -01; P.O. #26468 $13,000.00
(DOCS 1192 $6,500.00 Engineering 2200 $6,500.00
Contract Not To Exceed $13,000.00
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2012 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
27. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same. Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
[Z: Goods Svrs Miscdlancous'RUNDELL ERNSTBERGER Eng DOCS xilh E- Verify 6- 18- 16-Goods Services doc:6 2 42 PM)
Rundell Ernstberger Associates, LLC
DOCS Engineering Departments 2012
Appropriation #440- 624-01; P.O. #26468 $13,000.00
(DOCS 1192 $6,500.00 Engineering 2200 $6,50000
Contract Not To Exceed $13,000.00
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA RUNDELL ERNSTBERGER ASSOCIATES, LLC
by and through its Board of Public
Works and Safety
By:
es Brainard, Presiding Officer uthorized Signature
Fate: Kevin Osburn
t d Name
Ma An arks, Member
Date: Principal
Title
Lori S: Wat ,Member FiDITIN:
Date: mi r
Last Four of SSN if Sole Proprietor.
ATTEST:
Date: 19 June 2012
"pi
Dia a Cordray, IAMC, CA!_ -Tr urer
Date: L 7-4
iZ AIM'S PrnfSus Goats Sass 2012 Misceftmms. RUNDELL ERNSTBERGER Enp DOCS sj11 E- Vm6.6"10-13 rosN Se.ka doc 6 11 20121 42 PM)
U
Q nripin I
INDIANAPOLIS
RUNDELL ERNSTI1ERCER ASSOCIATES, I.I.0 reaindy0reaalte.com www. reaaite.com
Z 30 May 2012
Mr. Michael Hollibaugh
Director
Department of Community Services
City of Carmel
1 Civic Square
Carmel, IN 46032
Z
re: Contract Amendment No. 1
US 31 Corridor 1 Context Sensitive Solutions (CSS) Review Services
Dear Mike:
In accordance with the terms of our agreement, I am writing to request a contract amendment
for additional services provided on the above project. In addition to additional services
provided to date, we anticipate a limited amount of services are need to complete the project;
as discussed with you last week, we understand the City of Carmel would like to accomplish
4 completion of these services as expediently as possible.
Z Our services on this project have been to review and evaluate plans prepared by INDOT's
consultants for the new US 31 Corridor and provide comments and feedback to the City of
Carmel regarding CSS design features, pedestrian and bicycle connectivity, lighting,
signalization, and overall conformance with Carmel's desired standards and design principles.
REA has also prepared conceptual design for certain project features desired by Carmel to be
included in INDOT's plans. These services have been provided throughout the course of the
last two years, with periods of intense activity centered on submittals of plan sets by INDOT
and their consultants.
Z
z
We anticipate some time to be spent during the months of June and July to complete a few
tasks that are currently underway, which will exceed the original contract amount. Below is a
summary of the original contract amount and the anticipated amount needed to complete the
project:
Original Contract Amount: $27,000.00
w Estimated Additional Services: $13,000.00
c. We are requesting approval of a contract amendment in the amount of $13,000.00 to cover
additional services provided to date and those that we anticipate providing in order to
complete the requested work.
If the terms of this contract amendment are agreeable to you, your signature below will
Z constitute a satisfactory form of agreement between Rundell Ernstberger Associates, LLC and
N the City of Carmel. Please return one (1) original copy to this office. Should you elect to utilize
a different form of agreement, please attach a copy of this letter as an exhibit.
Thdait
z
m
co 618 E.MARKET STREET INDIANAPOLIS. INDIANA 46202 TE 13171 263.0127 FX 13171 263.2080
z MUNCIE OFFICE: TE 17651 747.9737 FX 17651 747.5053
i(3
Carmel US 31 Corridor I Contract Amendment No. 1 page 2 of 2
If you have any questions or concerns regarding this proposal, please contact me. Thank you
for the opportunity to provide you with this proposal. We look forward to hearing from you
soon.
Sincerely,
k isti 14 06towv.
Kevin Osburn, ASLA
Principal
Accepted: CITY OF CARMEL
By:
Date:
�i6�j
U
o r r p i n I N D I A N A P O L I S
G
0
0)
z
r RUNDELL ERNSTRERCER ASSOCIATES, I.0 .,,,,,,l rea ndy®reaene.com www reeaite.corn
15 June 2012
0)
0
Mr. Michael Hollibaugh
Director
Department of Community Services
City of Carmel
1 Civic Square
Carmel, IN 46032
a
0
re: Contract Amendment No. 1
US 31 Corridor 1 Context Sensitive Solutions (CSS) Review Services
0-
Dear Mike:
In accordance with the terms of our agreement, I am writing to request a contract amendment
for additional services provided on the above project. In addition to additional services
provided to date, we anticipate a limited amount of services are need to complete the project;
as discussed with you last week, we understand the City of Carmel would like to accomplish
completion of these services as expediently as possible.
z Our services on this project have been to review and evaluate plans prepared by INDOT's
N consultants for the new US 31 Corridor and provide comments and feedback to the City of
O Carmel regarding CSS design features, pedestrian and bicycle connectivity, lighting,
signalization, and overall conformance with Carmel's desired standards and design principles.
REA has also prepared conceptual design for certain project features desired by Carmel to be
included in INDOT's plans. These services have been provided throughout the course of the
last two years, with periods of intense activity centered on submittals of plan sets by INDOT
and their consultants.
z
We anticipate some time to be spent during the months of June and July to complete a few
tasks that are currently underway, which will exceed the original contract amount. Below is a
summary of the original contract amount and the anticipated amount needed to complete the
project:
Original Contract Amount: $27,000.00
Estimated Additional Services: $13,000.00
We are requesting approval of a contract amendment in the amount of $13,000.00 to cover
additional services provided to date and those that we anticipate providing in order to
complete the requested work.
0
0
z
a
If the terms of this contract amendment are agreeable to you, your signature below will
z constitute a satisfactory form of agreement between Rundell Ernstberger Associates, LLC and
N the City of Carmel. Please return one (1) original copy to this office. Should you elect to utilize
0 a different form of agreement, please attach a copy of this letter as an exhibit.
z
o 618 E.MARKET STREET INDIANAPOLIS, INDIANA 46202 TE 13171 263.0127 FX 13171 263.2080
z MUNCIE OFFICE: TE (7651 747.9737 FX 17651 747,5053
z
0
Carmel US 31 Corridor I Contract Amendment No. 1 page 2 of 2
If you have any questions or concerns regarding this proposal, please contact me. Thank you
for the opportunity to provide you with this proposal. We look forward to hearing from you
soon.
Sincerely,
Kevin Osburn, ASLA
Principal
Accepted: CITY OF CARMEL
By:
Date: