Clark Dietz/Addl Serv 1/ENG/$67,800/Retail Parking ExtensionClark Dietz, Inc.
Engineering. - 1012
Appropriation #202 -401; P.O. #16540
Contract Not To Exceed $67,800.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ( "Agreement") entered into by and
between the City of Carmel and Clark Dietz, Inc. (the "Vendor"), as City Contract dated January 19, 2011 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A ". Furthermore, the terms of the Agreement
shall be amended to include the E -verify requirement as stated in Indiana Code § 22 -5 -1.7 et seq., which is attached
hereto and incorporated herein as Exhibit "B ", as well as the required E -verify Affidavit, attached hereto and
incorporated herein as Exhibit "C ". The terms and conditions of the Agreement shall not otherwise be affected by this
Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By:
ames Brainard,
D
resi•'ng Officer-
Mary An BurIT4lember
Date: -
AlCT
Lori S. Watson, Member
Date: S'",.?-
ATTEST:
Diana Cordray, IAMC, 'erk- Treasurer
Date: -
CLARK DIETZ, INC.
Signature
Lo 0 G v4L,-i i21
Printed Name
L/iC p - f/fit yr
Title
FID/TIN: 37- /Z /2.65/
Last Four of SSN if Sole Proprietor: AO
Date: 7 - /Y- /Z
(UtaraprisIW. Das- AdmmlLW1Aad.PmCS.n d Good, SvcAEo{me"mj12OID[I.IRK DIETZ - Addl Sic 7n7721)121:14 PM]
July 10, 2012
Mr. Doug Valmore, P.E.
Vice President
Clark Dietz, Inc.
8900 Keystone Crossing, Suite 900
Indianapolis, IN 46240
JAMES BRAINARD, MAYOR
RE: Additional Service Amendment #1, PO # 26540
Dear Mr. Valmore:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with Clark Dietz, dated January 19, 201 1, I have requested and received from you the proposed scope of
services and fee estimates for the following work task:
Additional Service Amendment #1—
Retail Parkway Extension
Phase l: Engineering Services
Not to Exceed: $67,800.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely.
Michael T. McBride, P.E.
City Engineer
Exhibit
and approve by:
S. C. Engelkii g
DEPARTMENT OF ENGINEERING Director of Administration
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAX 317.571.2439
EMAIL engineering @carmel.in.gov
ENGINEERS
July 9, 2012
Mike McBride, P.E.
Carmel City Engineer
One Civic Square
Carmel, IN 46032
Re: Retail Parkway Extension
Proposal for Engineering Services
Dear Mr. McBride:
We are transmitting to you with this letter our proposal to perform engineering services for
the design and construction observation of the Retail Parkway extension project, Phase 1. In
this letter is summarized our understanding of the scope of the project as well as our
breakdown of proposed fees and schedule.
Project Description
Existing Retail Parkway intersects U.S. 421 (Michigan Road) north of 99th Street. This
intersection is signalized. The east leg serves a retail complex. The west leg is a commercial
drive which served a now- abandoned tool rental business.
The City of Carmel is interested in extending Retail Parkway west, connecting eventually to
99th Street, for the purposes of encouraging development, utilizing 100% local agency funds.
A portion of this roadway exists north of 99th Street. This is in poor condition and will be
replaced. The proposed extension, shown on the attached sketch over aerial, will-consist of a
curbed two -lane roadway with sidewalks on both sides.
Other components of the overall project include:
• New storm sewer system
• Stormwater detention
• Signal modifications at U.S. 421 and at 99°i Street
• Connection of the new roadway to the existing commercial roadway network
The extension design will be coordinated with the plans already created for prospective
developments at U.S. 421.
Based upon our preliminary research, we expect to connect a portion or all of the new storm
sewer system to an existing system which eventually drains via a 36 -inch storm sewer across
U.S. 421 before outletting into Crooked Creek. Approvals will be required from the
Hamilton County Drainage Board.
Clark Dietz, Inc. 8900 Keystone Crossing, Suite 900 Indianapolis, Indiana 46240 '1': 317.844.8900 P: 317.844.9158
Retail Parkway Extension
March 30, 2012
Page 2
Project Phasing
The project will be split into a minimum of two phases. Phase 1 will extend from U.S. 421 to
the western boundary of the proposed Olive Garden site. This phase could potentially be
extended further west to the wooded fringe. Additional phases may connect this work to 99th
Street or extend further west.
Fee Proposal
Attached is a man -hour breakdown fee justification to perform engineering services related to
the Retail Parkway Extension, Phase 1 ozzl>>.
This fee proposal includes design, bidding assistance, abstracting; right -of -way engineering,
and construction observation. We have not included fees for right -of -way acquisition
services. We will develop these fees once we have a preliminary design, if it is determined
that right -of -way acquisition is required.
Schedule
We understand that this project will spur development and therefore needs to be completed as
soon as feasible. With this in mind we propose the following schedule:
Notice to Proceed
Survey Complete
Preliminary Plan Submittal
Final Plan Submittal
INDOT Permit Approval
Complete Construction
July 16, 2012
August 10, 2012
August 31, 2012
September 28, 2012
October 12, 2012
December 2012
We appreciate the opportunity to provide these services for the City of Carmel.
Sincerely,
Clark
ietz, Inc.
Doua almore, P.E.
Vice President
E -mail Doug.Valmore@clarkdietz.com
cc: Gary Duncan, City of Carmel
A
3ql`t
1. PROPERTY AREA: ±156,223 SF — 3.59 ACRES
AREA WITHOUT R.O.W. — 131,198 SF / 3.01 ACRES
2. BUILDING AREA: 7,659 SF — P76 PROTO
3. PARKING: 156 SHARED SPACES
4. SIGNAGE PROPOSED: 1 BUILDING SIGN
1 MONUMENT SIGN
5. OFF—SITE SIGNAGE: UNKNOWN AT THIS TIME
SITE PLAN BASED ON SIR DATED 10/20/11
Architecture / Development
Parkway Plaza I
14110 Dallas Parkway
Suite 300
Dallas Texas 75254
Ph: (972) 239-8884
Fax: (972) 239-5054
Darden Job No.
Job No
C090423
Date
3/14/12
Sheet No.
SCHEME 6A
REV 3/16/12
Project
OLIVE GARDEN
MICHIGAN RD
CARMEL, IN
TRUE NORTH
SCALE: 1"=80'-0"
GENERAL NOTES:
1. PROPERTY AREA: ±156,223 SF — 3.59 ACRES
AREA W[THOUT R.O.W. — 131,198 SF / 3.01 ACRES
2. BUILDING AREA 7,659 SF — P76 PROTO
3. PARKING: 156 SHARED SPACES
4. SIGNAGE PROPOSED: 1 BUILDING SIGN
1 MONUMENT SIGN
5. OFF —SITE SIGNAGE: UNKNOWN AT THIS TIME
6, SITE PLAN DONE PER SIR DATED, 10- 20-11.
I9,
SITE PLAN BASED ON SIR DATED 10/20/11
5,
9' -0" X 20' -0" TYP SPACES:
15' GREENSPACE
Architecture
/ Development
Parkway Plaza I
14110 Dallas Parkway
Suite 300
Dallas Texas 75254
Ph: (972) 239 -8884
Fax: (972) 239 -5054
Darden Job No.
Job No.
C090423
Dote
3/14/12
9 eet No.
SCHEME 6
REV 3/16/12
Project
OLIVE GARDEN
MICHIGAN RD
CARMEL, IN
Retail Parkway Extension
Carmel, IN
Fee Summary
6/21/2012
PHASE 1 PROJECT
Task Description
Fee
Field Survey
$ 12,000.00
Preliminary Road Design
$ 17,200.00
Final Road Design
$ 17,300.00
Utility Coordination
$ 3,600.00
Rule 5 Permit
$ 3,900.00
Traffic Signal Design
$ 9,900.00
INDOT Permit
$ 3,900.00
67.800.
RIGHT -OF -WAY ENGINEERING
Task
Quantity
Unit Price
Fee
Abstracting
0
$ 425
$ -
Right -of -Way Drawings and Legal Descriptions
0
$ 1,700
$ -
Right -of -Way Staking (as needed)
0
$ 400
$ -
CONSTRUCTION
1Construction Observation - Phase 1
37,000.00)
2 of 9
'I'
!Atit:PtitItttifet,
Parkway Extension, Carmel, IN
ft.atift`at>,
Retail
Road Design Man-Hours
Phase 1 - 30% Design of Phase 1
6/21/2012
CATEGORIES OF WORK
Project
Manager
Project
Engineer
Engineer 111
CADD Tech
_ ..
gkEEIMINXitYWOM Ne:. NfftgKer'graSqagkrafh3aRanFVNMft'ra:WftVRkq
Ingiffna
Import and Process Survey Data
1
3
3
Set Alignment & Stationing
4
Creatc/check TIN
1
3
3
l'ADE1411400t.1titifOilfg6kWMW" .
"TergiNS:Wgraa-2MsVANM-3444,--M4-4MAKVV*ANSWAI
Prepare Preliminary Profile Grade
1
2
6
COordinate with Developers
2
8
2
Preliminary Title Sheet
1
4
Preliminary Index Sheet
1
Preliminary Typical Cross Sections
I
4
Preliminary Geometries
1
1
4
Preliminary Plan & Profile Sheets
1
8
Preliminary Storm Sewer Layout
1
2
2
Preliminary Cross Sections
1
6
8
Quality Control Check & Revisions
1
I
3
8
Mngment/Mtng with client, Correspondance
4
2
2
Quality Control Check & Revisions
I
1
4
8
Schedule and Hold PFC Meeting
4
4
PFC Meeting Minutes
4
TOTAL HOURS
18
26
27
69
Hourly Rate
S 160.00
5 125.00
$ 110.00
S 110.00
Payroll Cost
S 2,880.00
S 3,250.00
$ 2,970.00
5 7,590.00
$
16,690.00
Direct Expenses
$
487.50
Mileage
5 0.55
mile
250
5 137.50
Prints
$ 10.00
plan set
' 10
5 100.00
Misc. Expenses (photocopies, supplies, etc.)
5 250.00
lump sum
1
$ 250.00
TOTAL FEE, ROAD DESIGN
S
17,177.50
5
17,200.00
Clark Dieiz. Inc. Retail Parkway Emension Fee Jonhcitjon - Revised 6-2 l-12.xls
RoadNinlirs 100..54 Phase I
3 of 9
Oa
rkihIi
Retail Parkway Extension, Carmel, IN
Road Design ItianHours
!
100% Design of Phase]
6/21/2012
I
Project Project
CATEGORIES OF WORK Manager Engineer
Engineer III
CADD Tech
FIMAIZIREYIENY!!!!SUBMITafAMPAWASUMMVAWIMMCMICUMPTC:104-1,41=-MMOMVAPLV,14
Finalize Plan and Profile Sheets 1 2
8
16
Final Storm Sewer Design 1
Finalize Cross Sections 1
9
Temporary Erosion Control Details I
1
I
Pavement Markings 1
1
Structure Data Table
1
2
Clark Dietz. Inc. Reiail l'arkway - Revised 6-2 I -12.xls
RoadNlolirs 100';4, Phase 1
4 of
..,,-
(. rfr, Z■
Parkway Extension, Carmel, IN
Retail
Road Design Alan-Hours
100% Design of Phase 1
—672 1/201 2
CATEGORIES OF WORK
Project
Manager
Project
Engineer
Engineer III
CADD Tech
Quantities and Estimate
'
, 2
4
IvIngincnt/Mtng with client, correspondance
4
1
I
Finalize Cost Estimate
1
I
Special Provisions
1
8
Contract Book
I
1
8
4
Quality Control Check & Revisions
2
6
8
tilijiiiiswkeAkwiti.NMVSRSNSMMISMSMMS-TM%, -S.4.,,SiiiMintegtleigNinitinOATIASIEW
Plan Revisions per Comments
I
1
Quantity and Estimate Revisions
I
4
Special Provision Revisions
2
4
Mngment/Mtng.with client, con-espondance
4
4
4
.11DI1Sid4SSIStXN- - 4Sfgtf::M§MaglbMSSirqf,*M'MMVitWzSWaarMMS.Nnit;'tZqg;B,M:k,W,tgtMdg;
Assist with Contractor Questions
4
2
1
1
Prepare and Distribute Addendums
2
2
2
Review and Tabulate Bids
4
TOTAL HOURS
23
20
54
44
Hourly Rate
S 160.00
$ 125.00
110.00
S 110.00
Payroll Cost
5 3,680.00
5 2,500.00
5 5,940.00
S 4,840.00
5 16,960.00
Direct Expenses
5 310.00
Mileage
$ 0.55
mile
200
5 110.00
Prints
$ 10.00
plan set
10
5 100.00
Misc. Expenses (photocopies, supplies, etc.)
$ 100.00
lump sum
1
5 100.00
TOTAL FEE, ROAD DESIGN
S 17,270.00
I
1
5 17,300.00
Clark Dietz. Inc.
Parksvay ENIensionrce Justification - 12'_d 6-21- 12.xls
Utility Co■wdinntion
5 c1 9
(1 . Itt I I
Retail Parkway Extension, Carmel, IN
-----UtiliiTeiiordination Man-liours
6/21/2012
CATEGORIES OF WORK
Project
Manager
Project
Engineer
Engineer III
tifti..IVIMIW..00,10.iRig.KgrOgaRatileil7 ''.. • . jig; ''IliTONI =':;. 710aW, IWV-Vralgall#AIIIi;-.. .,:: "--AilliM4
Utility Coordination
Early Coordination w/Utilitics
1 2
I
Submit Plans to Utilities for verification
1
I
Schedule & hold Utility Coordination Mtng.
2
Prepare Minutes of Utility Coordinat. Mtng
2
EINALICOOkEilNVA0 7 ifagStOr RAIM:aKfailantrR"VZAMZIRWalitalgfgVRSM-CgilMMF14a3V5tV
Utility Coordination
Final plans to utilities
2
Schdl./hold conflict resol. mtng. w/utilities
4
Utility coordination general tasks
1 8
2
TOTAL FIOURS
2 21
4
Hourly Rate
$ 160.00 S 125.00
$ 110.00
Payroll Cosi
$ 320.00 S 2,625.00
$ 440.00
S 3,385.00
Direct Expenses
$ 187.50
Mileage
$ 0.55 mile
250
$ 137.50
Misc. Expenses (photocopies, supplies, etc.)
S 50.00 lump um
1
S 50.00
TOTAL FEE
S 3,572.50
8 3,600.00
(lark 1)ietz. Inc. Itelail Parkway Extension Fee Justification - Revised 6-21-12.xls
Itulc 5
601 9
(1Ik httz
,..,..
Retail Parkway Extension, Carmel, IN
Rule 5 Permit Preparation Man-Hours
021/2012
CATEGORIES OF WORK
Project
Manager
Project
Engineer
Engineer 111
CADD Tech 11
RIVAIMM 7--A,,,IIIMEIMMTPL.,40L.ier,Mr.:; . , b4,
. ',,,,, as.A.40r4RNMCIMTINMEMf;;MITIL ..,: ' .,-fra
Erosion Control Plans
I
1
1
Construction BN1P's
1
2
Erosion Control Table
1
1
1
Prepare Project Narrative
I
4
Prepare Permit Forms
1
2
Finalize Erosion Plans and Submittal
1
1
2
2
Revise Submittal per Comments
1
2
Prepare NO1 and Advertise
3
3
TOTAL HOURS
1
10
17
4
Hourly Rate
$ 160.00
$ 125.00
S 110.00
$ 110.00
Payroll Cost
$ 160.00
$ 1,250.00
$ 1,870.00
S 440.00
$
3,720.00
Direct Expenses
$
165.00
Prints
$ 10.00
plan sct
2
S 20.00
Public Notice Cost
$ 145.00
lump sum
1
$ 145.00
TOTAL FEE
S
3,885.00
$
3,900.00
Clark 1)ietz. Inc. RciaiI Parkway Exiension Fee - Rcviscd 6-2I I 2.xIs
-1 raffle Siena! 1)esien
7 of- 9
Oat
: kl
, let.i
Retail
Parkway Extension,
Carmel,
IN
Traffic a[Design 11TFC-Hours
6/2172-012
CATEGORIES OF WORK
Project
Manager
Project
Engineer
Engineer 111
CADD Tech II
ktRaliMITM__, ,= ' ItlYCCAIOOKi ..,' : -;',,•-'47:; 4
:,.,.:7''' tetiaMat7 ''''''' *'
'''''.''Pr''',Nwlga;a,a-A:ggiozgrf„:gxwfz
Develop Signal Details
4
8
20
Preliminary Quantities
1
2
- 2
Preliminary Cost Estimate
1
46*i* 7-- FWO2:;:MVV3AgrZeaFPYVaSVVSIECf4tq.
' . MINM---;017,
1 1
zaftEmtvonittvivm-g
6
Revise per Comments
Revise Preliminary Quantities
I
2
Revise Cost Estimate
1
1
Preliminary Special Provisions
2
2
;MSlitial-E4.27VMIRMIVEIFs7EMENitirAt
4
8
t1fSiNi5 ' - Vilaegiar iftingat, ' ;
, i';'-,7:WIE4M7-
Revise per Comments
1
Finalize Quantities
1
1
2
Finalize Cost Estimate
l
1
Final QA/QC
1 4
4
TOTAL HOURS -
9 16
14
44
Hourly Rate
S 160.00 $ 125.00
$ 110.00
S 110.00
Payroll Cost
' $ 1,440.00 $ 2,000.00
$ 1,540.00
S 4,840.00
S 9,820.00
Direct Expenses
8 85.00
Mileage
S 0.40 mile
100
S 40.00
Prints
S 10.00 plan set
2
S 20.00
Misc. Expenses (photocopies, supplies, etc.)
S 25.00 lump sum
1
S 25.00
TOTAL FEE
$ 9,905.00
S 9,900.00
Clark l)iciz. Inc. Retail Parkway Extension Fcc Justification - Revised 6-21-1 2.xls
IN I)0.1. Permit
8 or 9
Cia
.
),..
A qt Vic,' eAg.
Retail Parkway Extension, Carmel, IN
INDOT Permit Man-Hours
-6/21/2012
CATEGORIES OF WORK
Project
Manager
Project
Engineer
Engineer 111
CADD Tech II
woom-k-sionana 4.".-e-,Z1V1W4, :,.;,,,;,.,:,,,,:..t„„ ,,,,,
.,, t...:3-11•MWS-9RAPFENtagagfilliMEIMAVSIE
meet with INDOT Permittine Staff
4
Complete Permit Application
8
4
Submit Traffic Impact Analysis and Plans
2
Revise per INDOT Comments
1
4
4
TOTAL HOURS
7
12
4
4
Hourly Rate
S 160.00
$ 125.00
S 110.00
S 110.00
Payroll Cost
$ 1,120.00
$ 1,500.00
S 440.00
S 440.00
S 3,500.00
Direct Expenses
$ 357.50
Mileage
$ 0.55
mile
250
$ 137.50
Prints
$ 10.00
plan set
2
$ 20.00
Misc. Expenses (photocopies, supplies, etc.)
S 100.00
lump sum
1 -
$ 100.00
Permit Fees
$ 100.00
lump sum
1
S 100.00
TOTAL FEE
S 3,857.50
$ 3,900.00
fr
Clark Dioz.•Inc. Retail Parkway 1-;;Iension_l'eu Justification - Revised 6-21-12.81s
('oristructom Observation
t11- 9
Clark
llwti
Retail Parkway Extension, Carmel, IN
Construction Observation Man-Hours
6/21/2012
CATEGORIES OF WORK
Project
Manager
Resident
Project
Representative
Inspector
,O.C!NSTRIO.0,11 JOBS ERYA:T1 - ,IMIRWINMONWA,M,W.M5M.3,ZaRkfria.M.:,.;;.:= e-4.4405milailgam
Preconstruction Conference
4
4
Inspection Month 1
4
80
10
Inspection Month 2
4
200
10
TOTAL HOURS
12
284
20
Hourly Rate
S 160.00
S 110.00
$ 85.00
Payroll Cost
S 1,920.00
$ 31,240.00
$ 1,700.00
S
34,860.00
Direct Expenses
S
2.150.00
Mileage
S 0.55
mile
3000
S 1,650.00
Misc. Expenses (photocopies, supplies; etc.)
S 500.00
lump sum
1
$ 500.00
TOTAL FEE
$
37,010.00
S
37,000.00
Clark Dietz. Inc. Retail Parkway lixtension_kee Justine:11ton - Itevised