Schneider Corp/Addl Serv 1/ENG/56,175/Illinois Landscape DesignSchneider Corporation
Engineering - 2012
Appropriation #2006 Bond; P.O. #26546
Contract Not To Exceed $56,175.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ( "Agreement ") entered into by and
between the City of Carmel and Schneider Corporation (the "Vendor"), as City Contract dated May 4, 2011 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work . attached hereto and incorporated herein as Exhibit "A ". Furthermore, the terms of the Agreement
shall be amended to include the E- verify requirement as stated In Indiana Code § 22 -5 -1.7 et seq., which is attached
hereto and incorporated herein as Exhibit "B ", as well as the required E- verify Affidavit, attached hereto and
incorporated herein as Exhibit "C ". The terms and conditions of the Agreement shall not otherwise be affected by this
Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By: \\nn
James Brainard, Presiding Officer
Date:
M -ry A Burke, ember
Date: —
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Lori W. : , Mem er
Date: 7i S/—
ATTEST.
Tana Cordray, I 1C, CI= - Treasurer
Date: b '/ .5—"?
SCHNEIDER CORPORATION
By:
Authorized Signa r
Printed Name
oe t c- P A6c r ar,r-
Title
FID/TIN: 35'/07!991
Last Four of SSN if Sole Proprietor:
Date:
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August 1, 2012
Mr. Scott Lawson
Schneider Corporation
8901 Otis Avenue
Indianapolis, IN 46216
O ins , raw
JAMES BRAINARD, MAYOR
RE: Additional Service Amendment #1, PO # 26546
Dear Mr. Lawson:
As we discussed, the City of Carmel has a need for additional professional services. Pursuant to our current contract
with Schneider, dated May 4, 2011, 1 have requested and received from you the proposed scope of services and fee
estimates for the following work task:
Additional Service Amendment #1—
Illinois Street Corridor Landscape Design
Design Services
Not to Exceed: $56,175.00
Per our contract procedural requirements, 1 hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
Michael T. McBride, P.E.
City Engineer
view
and app
ved by:
S. C. En king
Director of Administration
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
EMAIL engineering @carrnel.in.gov
Exhibit 4—
ATTACHMENT A
SCOPE OF SERVICES
Name of Project: Illinois Street Corridor Landscape Design
Professional shall provide Client with services in connection with the Project as described below:
Project Understanding
The Schneider Corporation's understanding of the project is as follows:
The City of Carmel has engaged United Consulting Engineers to design the re- alignment of Illinois Street from Spring Mill
Road to 106th Street and American Structurepoint to design the extension of Illinois Street from 106th Street to 116th Street.
The City of Carmel has asked Schneider to prepare a proposal to design the landscape within the entire corridor from
Spring Mill Road to 116th Street. It is Schneider's understanding there will be three round -a -bouts in the project area that
will be part of the proposed landscape design and a 4 lane road section with a median in the middle throughout the
corridor. There are various neighborhood and screening issues to be addressed along the corridor, as well as a milti -use
path. The overall goal will be to create a consistent visual image along the corridor that defines the space and is
reminiscent of other areas in Carmel. To complement the engineering design and match the existing and proposed
context of the surrounding area, Schneider has prepared the following scope of services to provide conceptual design and
construction drawings for the landscape and aesthetic design along the Illinois Street Corridor, including the round -a -bouts
listed above.
It is Schneider's understanding that the following areas will be addressed as part of the design:
• 3 round -a- bouts, including those at Spring Mill Road, 106th Street & 116th Street
• Design of a linear buffer area between 106th and 116th Streets
• Landscape design of the entire median to create a consistent look and feel to the corridor
• A multi -use path on the west side of Illinois Street.
• Overall image, materials and look of the corridor from Spring Mill to 116th Street
• Coordination of the future development south of 116th Street
Kick -off Meeting
The Schneider Corporation will begin the project by having a kick -off meeting with key stakeholders from Carmel. The
purpose of the meeting will be to gain insight into key project issues as well as to clearly communicate and identify study
boundaries, parameters and goals. Key outcomes from this meeting are anticipated to be as follows:
• Understand Critical Success Factors for the project
• Understand potential project issues from all perspectives
• Establish a project schedule
• Establish design objectives and goals
• Establish roles and responsibilities
▪ Develop a communication plan for the project
Information Gathering / Review of Existing Conditions
TSC will work to understand and gather information about existing conditions, proposed conditions and work completed by
others to this point. This will include but may not be limited to:
• Review and incorporate all relevant studies and designs completed to this point.
• Obtain and review specific designs by United Consulting Engineers and Structurepoint for the Illinois Street
Corridor and round -a- bouts.
• Gather and review existing maps and overlays of the design areas
• Identify existing zoning for the area & gather information on potential zoning changes and zoning ordinance
changes
• Identify existing land uses and context
• Identify existing and proposed vehicular and pedestrian circulation patterns for the area
• Identify physical opportunities and constraints
• Identify buffer and specific landscape requirements
Attachment "A" to the Professional Services Agreement Between
The Schneider Corporation and
The City of Carmel, Indiana
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ATTACHMENT A
SCOPE OF SERVICES
Name of Project: Illinois Street Corridor Landscape Design
Conceptual Layout and Design
Once the Information Gathering and Review of Existing Conditions is complete, TSC will prepare conceptual design
options for the corridor landscaping.
Conceptual options will include but not necessarily be limited to the following:
• Crosswalk layouts and treatments
• Coordination of pedestrian routes
• Landscape layout and design including tree locations, shrub locations and perennial and ground cover massing
• Site lighting layout and fixture selection
• Landscape / Hardscape treatments in the round -a -bouts
• Any other hardscape or site elements that add to the aesthetic value of the project
• Landscape specific lighting for the corridor
• Focal points or gateway markers
• Rough cost estimates for work proposed
Drainage Swale and Buffer Area Landscape Treatment
As part of the landscape design for the Illinois Street corridor, Schneider will work with the City of Carmel to design a
buffer area for the neighborhood to the west, between 106th and 111th Streets. This buffer area will be approximately 60'
wide and include swale treatments to make this water conveyance means more visually attractive. Design of this area will
also incorporate a multi -use path and provide a visual buffer to the neighborhood. This area is intended to be a landscape
feature and Schneider will incorporate this as part of their conceptual design. It is anticipated that Schneider will work with
Structurepoint to obtain design flows and required ditch sizing for the area, prior to providing design options.
Drawings for all design in this phase will be conceptual in nature, but detailed enough to give an understanding of the
proposed concepts. Schneider will prepare (2) initial concepts for review by City of Carmel stakeholders.
Upon receiving comments from Carmel, Schneider will make up to (2) additional revisions to the proposed landscape and
aesthetic design plans, based on comments received.
Once a Conceptual design is agreed upon and approved, Schneider will provide a color rendered graphic exhibit to use by
the City and a rough cost estimate to accompany it.
Construction Drawings
Once Conceptual drawings have been executed and approved, Schneider will prepare construction drawings for the
proposed landscape and aesthetic design. Construction Drawings will include but may not be limited to the following:
• Layout and materials plan (any hardscape items included)
• Landscape Planting Plan
• Landscape Planting details
• Irrigation Plan
• Irrigation Details
• Utility / Electrical Plan (if required)
• Landscape Lighting plan and details as required.
• Drainage Swale Beautification Layout & Details
• General Details
A review set will be submitted to Carmel for review at 30% completion and 90% completion of the drawings.
* *It is anticipated that Schneider will provide drawings to both United Consulting Engineers and Structurepoint to
incorporate into their construction drawing sets. This means that Schneider will need to complete 2 construction drawing
sets as opposed to just one.
Attachment "A" to the Professional Services Agreement Between
The Schneider Corporation and
The City of Carmel, Indiana
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ATTACHMENT A
SCOPE OF SERVICES
Name of Project: Illinois Street Corridor Landscape Design
Meetings / Coordination
TSC understands that close coordination with the City of Carmel, United Consulting Engineers and Structurepoint will be
required to insure a successful project. Schneider anticipates up to (5) meetings with Carmel as the project moves forward
and up to (3) coordination meetings each with United Consulting Engineers and Structurepoint as required.
Bidding
Once the Construction Drawings are complete, Schneider will not be responsible for the bidding of drawings, but will assist
with the bidding as required. Some items that may be addressed include
• Attend the Pre -Bid meeting to answer potential questions of bidders
• Answer questions from contractors during the bidding process
• Help to prepare addenda for any changes during the bidding time
• Respond to contractor RFIs during bidding.
Construction Administration
The Schneider Corporation does not anticipate providing Construction Administration services at this time. We can,
however, provide these services as part of an additional services contract if requested to do so by the city.
Project Assumptions
1. Any client specific design guidelines, details or requirements will be provided by the client prior to commencing
work. Failure to do so may result in additional services.
2. Schneider will be provided an electronic copy of survey information and proposed design plans for Illinois Street
by United Consulting Engineers and Structurepoint for their portion of the work.
3. All current and previous work on the project necessary for Schneider to perform the work outlined in this proposal
will be provided to Schneider in electronic format.
4. There are no known environmental hazards within the project area. If field investigations reveal questionable
areas, then additional field investigations may need to occur. Currently environmental work is not included in the
scope of services.
5. Archeological or historic investigations are not required and are not included in this scope of services.
6. Schneider is not responsible for obtaining permits on the project. This is not included in the proposed scope of
services.
7. Construction Administration services are not included in this scope of services. We can provide this work as part
of an additional services contract, if requested.
8. All work outside the proposed project limits is not included in this scope and will be part of a separate contract, if
required.
9. All design flow and swale sizing information for the drainage swale will be provided to Schneider by the City of
Carmel. Performing these calculations is not part of Schneider's design scope at this time, but can be
incorporated as part of an additional services contract if desired.
Attachment "A" to the Professional Services Agreement Between
The Schneider Corporation and
The City of Carmel, Indiana
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ATTACHMENT B
SCHEDULE OF FEES
Name of Project: Illinois Street Corridor Landscape Design
Client shall compensate Professional for services rendered in accordance with the following:
Design fees for this project shall be a Lump Sum fee as follows:
Conceptual Design $18,500
Construction Drawings $34,175
Bidding Assistance $ 3,500
Total $56,175
Reimbursable Expenses
The following expenses will be charged on an as -used basis:
Mileage
Other out -of- pocket expenses
$0.36 /mile
cost plus 10%
After a period of 12 months from the date of this Agreement, all fees remaining under this contract are subject
to an increase of up to 6% at the discretion of the Professional, and my further be increased by 6% annually
thereafter.
Attachment "B" to the Professional Services Agreement Between
The Schneider Corporation and
The City of Carmel, Indiana
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ATTACHMENT B
SCHEDULE OF FEES
Name of Project: Illinois Street Corridor Landscape Design
STAFF LEVEL
Principal
Department Director
Sr. Project Manager
Project Manager
Project Coordinator
Sr. Project Engineer
Project Engineer
Engineering Designer
Engineering Technician
Sr. Geologist
Geologist 2
Geologist 1
Sr. Environmental Specialist
Environmental Specialist 2
Environmental Specialist 1
Sr. Geotech Specialist
Structural Steel Technician
Geotech Technician 2
Geotech Technician 1
Sr. Land Planner
Land Planner
Sr. Landscape Architect
Landscape Architect
Sr. Project Architect
Project Architect
Billing Rates
HOURLY RATES
$172.00
$145.00
$133.00
$114.00
$109.00
$133.00
$110.00
$88.00
$82.00
$133.00
$80.00
$60.00
$90.00
$75.00
$60.00
$75.00
$65.00
$56.00
$34.00
$133.00
$104.00
$109.00
$96.00
$131.00
$112.00
STAFF LEVEL
Architect Designer
Architect Technician
Sr. Interiors Professional
Interiors Professional 2
Interiors Professional 1
Media Technician 2
Media Designer 2
Media Technician 1
Media Designer 1
PC Technician
Resident Project Rep 3
Resident Project Rep 2
Resident Project Rep 1
Sr. Project Surveyor
Project Surveyor
Survey Technician
Survey GPS Operator
Survey Chief of Parties
Survey Party Chief
Survey Instrument Operator
Survey Rodman
Survey 3rd Man
Research Technician
Administration
HOURLY RATES
$85.00
$80.00
$112.00
$102.00
$90.00
$110.00
$110.00
$80.00
$80.00
$89.00
$92.00
$85.00
$77.00
$93.00
$87.00
$75.00
$130.00
$93.00
$75.00
$75.00
$75.00
$40.00
$62.00
$56.00
Attachment "B" to the Professional Services Agreement Between
The Schneider Corporation and
The City of Carmel, Indiana
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