Crossroad Engineers/Addl Serv 37/ENG/5,300/Clay Terrace PathCrossroad Engineers
Engineering - 2012
Appropriation #202-401; P.O. #26545
Contract Not To Exceed S5,300.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ( "Agreement ") entered into by and
between the City of Carmel and Crossroad Engineers (the "Vendor"), as City Contract Number 030310.03 dated
March 3, 2010 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A ". Furthermore, the terms of
the Agreement shall be amended to include the E- verify requirement as stated in Indiana Code § 22 -5 -1.7 et seq.,
which is attached hereto and incorporated herein as Exhibit "B ", as well as the required E- verify Affidavit, attached
hereto and incorporated herein as'Exhibit "C ". The terms and conditions of the Agreement shall not otherwise be
affected by this Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By: �Q
/UO%
James Brainard, Presiding Officer
Date:
Mary / fn Burke, Member
Date: O _!
Lori S. ats
Date:
ATTEST:
, Member
Diana CordrayyIAMG, Clerk- Treasurer
Date: 7S -i p 7—
CROSSROAD ENGINEERS
By:
Authorized S • nature
,- • c�(e
Printed Name
Tr`eSt aetk,1—
Title
FID/TIN: lct (o 333 I
Last Four of SSN if Sole Proprietor:
Date: 43(2 -/
11,1s.mpp,Il1;•cr Diu • AmnmlLM anaWRnlAx. k Groh S, nr' "o' \:OlbCRO %SP.0AD F.NGINEFRS • A51017.JxdU 1:2012 1 13 PSq
July 30, 2012
Mr. Chip Charles, P.E.
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
JAMES BRAINARD, MAYOR
RE: Additional Service Amendment #37, P.O. #26545
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with Crossroad Engineers, Contract #030310.03 dated March 3, 2010, I have requested and received from
you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment #37—
Clay Terrace Path
Supplement to Design Fees
Not to Exceed: $5,300.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Cannel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
Michael T. McBride, P.E.
City Engineer
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441
EMAIL engineering@carmel.in.gov
Exhibit A-
1(933
Review- : and proved ey:
S. C Engelkin
Director of Administration
FAX 317.571.2439
June 1, 2012
David Littlejohn, AICP
Alternative Transportation Coordinator
Department of Community Services
City of Carmel
One Civic Sq
Carmel, IN 46032
RE: Additional Services Fee Proposal
Clay Terrace Path
Carmel. Indiana
Dear David:
ER®55ROAD
TgNSINEERS, PE
As you know. CrossRoad Engineers has completed the design for this above referenced project.
Our total contract was $16,500 and included preliminary coordination, survey, design, and
regulatory submittals. However, as you know we spent a considerable amount of time
coordinating with the INDOT project for US 31 and provided several re- designs of this path in
order to accommodate the design elements of the US 31 project. This amount of time was not
known or anticipated at the time of our proposal because we did not have final plans for the US
31 project. Therefore, we kept track of our hours on the project as 'discussed with Mike
McBride, City Engineer, and we respectfully request an additional fee of $5,300 as represented
by the additional hours spent on this work.
We appreciate you allowing CrossRoad Engineers to design this project for you and I am
available to answer any questions that you may have concerning this additional fee request.
Therefore, if you have any questions, please call me at 780 -1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport. P. E., L.
Vice-President
Please signify your acceptance by signing below:
City of Carmel
2g.
Date
3
Cloy.:Tdrrad`ej81yd1'putli C
Design 8 Consbucbon DE
per GrouptEniployce Type /Em oynelActiyity -,^
ponce B.Contndtant Group TypoNondor /Adivtiy.
Labor
Billed as Foe
�Amounta� :.;Amount
65.50 5,300.00 5,307.50
0
0.00 0.00 5,300,00
Project Engineer
39.50
0.00 3,357.50
William F. Hall II
Billable Time
39.50
Dale
39.50
Hrs /Unls
0.00 0.00
0.00 0.00
Spent Billed Billed WIP
Rale Rale Amount Amount
3/20/2012 7.00 85.00 85.00 0.00 595.00
322/2012 0.50 85.00 85.00 0.00 42,50
4/4/2012 0.50 85.00 85.00 0.00 42.50
4/6/2012 0.50 85.00 85.00 0.00 42.50
4/9/2012 0.50 85.00 85.00 0.00 42.50
4/10/2012 1.50 85.00 85.00 0.00 127.50
4/11/2012 3.50 85.00 85.00 0.00 297.50
4/12/2012 2.00 85.00 85.00 0.00 170.00
4/13/2012 5.00 8500 85.00 0.00 425.00
4/162012 0.50 85.00 85.00 0.00 42.50
4/17/2012 4.00 85.00 85.00 0.00 340.00
4/16/2012 5.00 85.00 85.00 0.00 425.00
4/19/2012 1.00 85.00 85,00 0.00 85.00
423/2012 4.00 8500 85.00 0.00 - 340.0D
425/2012 1.00 85,00 85.00 0.00 85.00
4/27/2012 3.00 85.00 85.00 0.00 255.00
Usa M. Cox
26.00 0.00 1,950.00
Billable Time
Date
26.00
Hrs(Unts
0.00 0.00
Spent Billed Billed WIP
Rate Rate Amount Amount
3/20/2012 7.00 75.00 75.00 0.00 525.00
4/16/2012 6.50 75.00 75.00 0.00 487.50
4/16/2012 1.50 75.00 75.00 0.00 112.50
4/18/2012 1.50 75,00 75.00 0.00 112.50
4/26/2012 4.00 75.00 75.00 0.00 300.00
4272012 5.50 75.00 75.00 0.00 412.50
Expense
William F. Hall II
0.00 0.00
0.00
0.00
6560
5;300;00 f. 5;3071501