Crossroad Engineers/Addl Serv 39/ENG/$86,600/Illinois ROW ServicesCrossroad Engineers, PC
Engineering - 2012
Appropriation #2006 bond; P.O. #26549
Contract Not To Exceed 586,600.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ( "Agreement ") entered into by and
between the City of Carmel and Crossroad Engineers, PC (the "Vendor), as City Contract #030310.03 dated March
3, 2010 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A ". Furthermore, the terms of
the Agreement shall be amended to include the E- verify requirement as stated in Indiana Code § 22 -5 -1.7 et seq.,
which is attached hereto and incorporated herein as Exhibit "B ", as well as the required E -verify Affidavit, attached
hereto and incorporated herein as Exhibit °C ". The terms and conditions of the Agreement shall not otherwise be
affected by this Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA
by and through its Board of Public
Works and Safety
By: ./
A O -
James Brainard, Presiding Officer
Date:
Mary A
Date:
y—lo2
Lori S. Wats
Date:
ATTEST.
na Cordray, IAM
ate:
CROSSROAD ENGINEERS, PC
By:
A, .414.4. Ai
Authorized Sig"ik-.ture
C'f C 0,,Y4e 5
Printed Name
Trestd-ewJ'
Title
FIDITIN: 35-11(03331
Last Four of SSN if Sole Proprietor:
Date: c rA 112—
PVswHa1^slhsa.hla • a1nmeLAWW140.1Jrol Sq. .i(Wsds Ss t,1E"Foam02012TROSSROAO ENGINEERS -ASA (9X.79■77:012 14:01i AMI
August 22, 2012
Mr. Chip Charles, P.E.
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
JAMES BRAINARD, MAYOR
RE: Additional Service Amendment #39, P.O. #26549
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with Crossroad Engineers, Contract #030310.03 dated March 3, 2010, 1 have requested and received from
you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment #39—
Project 10 -10; Illinois Street, Spring Mill — 106th
R W Services
Not to Exceed: $86,600.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
Michael T. McBride, P.
City Engineer
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441
EMAIL engineering @carmel.in.gov
and appro -d by:
S. C. Engelkin
Director of Administratio 1
FAX 317.571.2439
R/W Acquisition Services
Illinois Street Project No. 10 -10
Carmel, Indiana
Parcel
Owner
Appraisal
Type
1" Appraisal*
2 "`i Appraisal*
Buying
1
Virtu Meridian Assoc. LLC
Short Form
$1,500
$1,500
$1,625
2
Edward K. Stevens, et ux.
Value Finding
$1,200
N/A
$1,475
3
Meridian 465 Assoc.
Short Forni
$1 ,825
$1,825
$1 ,625
4
Marianne Ackman
Short Form
$1,825
$1,825
$1,375
5
John Pittman et al.
Short Form
$1,825
$1,825
$1,525
6
Indiana Farmers Mutual Ins. Co.
Short Form
$2,375
$2,375
$1,525
7
CIHS Newco, LLC
Short Form
$1,500
$1,500
$1,525
8
Perkins Aesthetic Center, LLC
Value Finding
$1,200
N/A
$1,150
9
Healthcare Realty Trust, Inc.
Short Form
$1,825
$1,825
$1,525
10
Carmel Indy Properties, LLC
Short Form
$1.950
$1,950
$3,005 **
11
Hospitality Properties Trust
Value Finding
$1,200
N/A
$1,400
12
NRC Corp.
Value Finding
$1,200
N/A
$1,150
Total
$19,425
$14,625
$18,905
* Appraisal fees do not include Temp RW and /or Cost to Cures
** Does not include substantial additional copy and mailing fees expected - 33 tenants in common
Work Item
Est. Quantity
Fee
Estimated
Fee
1st Appraisals (including markup & 10%
contingency for temp. RW or cost to cures) (1)
12 each
$23,500
2nd Appraisals (including markup & 10%
contingency for temp. RW or cost to cures) (1)
12 each
$17,700
Buying (including markup & contingency for
Parcel 10) (1)
12 each
$22.000.00
R/W Staking
12 each
$400.00
$4,800.00
Document Preparation & Title Review
12 each
$150.00
$1,800.00
Payment Processing & Deed Recordation
12 each
$100.00
$1,200.00
Partial Mortgage Release & Recording Fees (2)
12 each
$500.00
$6,000.00
R/W Management
12 each
$800.00
59,600.00
ESTIMATED TOTAL FEE
$86,600.00
NOTES: (1)This is a subcontracted item and the fee shown here is estimated. The final cost will
consist of the actual invoiced amounts from the subcontractor plus a 10% mark -up for
task coordination and administrative efforts.
(2)These are fees that will be incurred for partial mortgage releases, recordations, etc.,
and the fee shown here is estimated. The final cost will consist of the actual fees
charged plus a 10% mark -up for task coordination and administrative efforts.
Page 2
August 13, 2012
Mr. Michael McBride, P.E.
City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
RE: RW Services Fee Proposal
Illinios Street Project No. 10 -10
Carmel, Indiana
Dear Mr. McBride:
CrossRoad Engineers is pleased to present this fee proposal for the above referenced project located
in Carmel, Indiana. Our fee is based upon our discussions and the plans provided by United
Consulting. CrossRoad Engineers will provide Right of Way Acquisition Services based on the
attached fee schedule. This is based on assumed appraisal types from the exhibit as provided by our
appraising team.
We are ready to begin and appreciate your allowing CrossRoad Engineers to work on this project
with United Consulting! If you have any questions, please call me at (317) 780 -1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L. S.
Vice- President
"EXHI61i...L-9j'