Crossroad Engineers/Addl Serv 40/ENG/$35,000/on call consulting Crossroad Engineers, PC
Engineering-2012
Appropriation 11211-509; P.O. 11 26551
Contract Not To Exceed 535,000.00
ADDITIONAL SERVICES AMENDMENT TO @v�r.�\
4 AGREEMENT FOR PURCHASE OF GOODS AND SERVICES n ��
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and Crossroad Engineers, PC (the "Vendor"), as City Contract dated 030310.03 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement
shall be amended to include the E-verify requirement as slated in Indiana Code § 22-5-1.7 et seq., which is attached
hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and
incorporated herein as Exhibit"C". The terms and conditions of the Agreement shall not otherwise be affected by this
Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CROSSROAD ENGINEERS, PC
by and through its Board of Public
Works and Safety •
By: By:
koop
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mes Brainard, "residing Officer Authorized Signal -
ate. • ` �
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Printed Name
Mary A . Burke, Member
I 0 —3-I 'Pre StCetA,L
l
i/ Title
Lori S. ' ats► , Member. FID/TIN: 35. 1/r',333 /
Date:
Last Four of SSN if Sole'Proprietor:
ATTEST: =
Date: ci1171 l Z
ana Cordray, I. lerk-Treasurer
Date: D-fir
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CIT'YF � AIZMEL
September 5, 2012 JAMES BRAINARD, MAYOR
Mr. Chip Charles, P.E.
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, iN 46107
RE: Additional Service Amendment#40, P.O. #26551
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with Crossroad Engineers, Contract#030310.03 dated March 3, 2010, 1 have requested and received from
you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment#40— On Call Consulting
Tasks as directed by City Engineer
Not to Exceed: $35,000.00
Per our contract procedural requirements, 1 hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that"Additional Services"performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service# and P.O. #shown above. Invoices received without the Additional Service# referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
/Rh—AA
Michael T. cBr de, P.E.
City Engineer
"EXHIBIT ■EA V3
Rem• ,ed and approved by:
S. C. Engelking
DEPARTMENT OF ENGINEERING
Director of Administration
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAX 317.571.2439
EMAIL engineering @carmel.in.gov
September 4, 2012
Mr. Michael McBride, P.E.
�® R
City Engineer �� 55 ® "
g z .NEIN EER PE
City of Carmel
1 Civic Square
Carmel, IN 46032
RE: On-Call Consulting
Contract #03.03.10.03- Supplemental Request
Dear Mike:
As we discussed, we have prepared this proposal to continue providing professional
services for the City of Carmel. Crossroad Engineers, P.C. will provided these
services as an extension of the City's Engineer's staff on an hourly basis.
The specific services which we expect to provide include survey; design, inspection,
and management services on various miscellaneous projects as your office requests.
These services could include, but not limited to: work on projects such as Ashmore
Lane Drainage Topo Survey, Village Drive at 146th Street Hamilton Cty Storm
AsBuilt Survey, Schildt 1552 Main Street Drainage Topo Survey, Main Street
Additional On-Street Seating Area Design and bidding. 131st Street Boardwalk
Replacement Evaluation, 1 1 l t►' and Penn St RW Services and other miscellaneous
tasks through the end of 2012. All work tasks shall be completed at the direction of
the City Engineer.
Attached are our 2012 Hourly Billing Rates which we will be using for the remainder
of this year for this work. Per our communication with your office, we would suggest
establishing a $35,000 contract ceiling against which we would invoice.
We value the City's confidence in our ability to provide engineering services and
appreciate the opportunity to continue our involvement in the City's improvements. If
you should have any questions or need further assistance, please do not hesitate to call
me at 780-1555 ext. 114.
Sincerely;
Pc') 9!
CrossRoad Engineers, PC "EXHIBIT
Trent E. Newport, P. E., L. S.
Vice-President
HOURLY BILLING RATES
PERSONNEL CLASSIFICATION HOURLY RATE %
CROSSROAD
ENGINEERS,PC
DESIGN
Principal $140.00
Director 1 30.00
Senior Project Manager 115.00
Project Manager 105.00
Project Engineer 85.00
Assistant Project Engineer 75.00
R/W Manager 85.00
CADD Manager 85.00
CADD Technician 75.00
INSPECTION
Director 130.00
Resident Project Representative 100.00
Assistant Resident Project Representative 90.00
Project Inspector 80.00
Assistant Project Inspector 65.00
SURVEY
Survey Manager 100.00
Crew Chief 80.00
Researcher 75.00
Survey Technician 70.00
Survey Crew 140.00
Field Man 60.00
Mileage $0.48/mile
Other Direct Costs at cost+15%
CrossRoad Engineers , PC
3417 Sherman Drive
Beech Grove , Indiana 46107
Rates Effective through December, 2012
95
"EXHIBIT 1 3
Crossroad Engineers, PC
Engineering-2012
Appropriation#211-509; P.O. #26551
Contract Not To Exceed$35,000.00
EXHIBIT`B"
E-verify requirement
All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment.
Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly-hired
employees using the E-Verify program, if it has not already done so as of the date of this Addendum. Vendor is further
required to execute the attached Affidavit,herein referred to as "Exhibit C", which is an Affidavit affirming that: (i)Vendor is
enrolled and is participating in the E-verify program, and(ii)Vendor does not knowingly employ any unauthorized aliens. This
Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall
provide the City with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not
take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative.
Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized
aliens,and(ii)the subcontractor has enrolled and is participating in the E-verify program. Vendor shall maintain a copy of such
certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City
within seven(7)days of the effective date of the subcontract.
If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains
an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor
shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the
Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement
without consequence.
The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist.
[\Issvrapps l\Usa Data-Adam\LAW\shared\Prof:Svcs&Good,Svcs\Engio oing\2012\CROSSROAD ENGINEERS-ASgl40.doo 9/7/2012 1:19 PM]
Crossroad Engineers, PC
Engineering-2012
Appropriation 1/211-509; P.O. /126551
Contract No!To Exceed 535,000.00
Exhibit"C"
E-Verify Affidavit
C-L; C Lair le S , being first duly sworn, deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
1. I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. 1 am now and at all times relevant herein have been employed by
Qross Roct.d 3.mr•-ev-5, pc_ (the "Company") in the position
of ?reS I'd e,t- •
3. I am familiar with the employment policies, practices, and procedures of the Company and
have the authority to act on behalf of the Company.
4. The Employer is enrolled and participates in the federal E-Verify program. Documentation
of this enrollment and participation is stated in the Addendum, "Exhibit B," to the original
City Contract 4030310.03, and is incorporated herein.
5. The Company does not knowingly employ any unauthorized aliens.
6. To the best of my information and belief, the Company does not currently employ any
unauthorized aliens.
7. FURTHER AFFIANT SAYETI-1 NOT. ,
EXECUTED on the `� day of Se .= A 20_2.-
Ma ki A A ii
Printed: C !. Cie 5.
ill
I certify under the penalties for perjury under the laws of e nited S ,tes of A erica and the State of
Indiana that the foregoing factual statements and represet io s are r . nd comic.
i
lLP A. AA
Printed: yin. � C 1-le5
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