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American Structurepoint/Addl Serv 12/ENG/$15,000/On Call Inspection American Structurepoint,Inc.. Engineering--2012 Appropriation#211-309; P.O.#26555 Contract Not To Exceed$1S.,000.00 ADDITIONAL SERVICES AMENDMENT TO r yAGREEMENT FOR PURCHASE OF GOODS AND SERVICES A THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered Into by and between the City of Carmel and American-Structurepoint, Inc..(the °Vendor"), as City Contract.number 060210.04, dated June;2, 2010 shall amend the terms of the Agreement by adding the.additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit"A". Furthermore, the terms of the Agreement shallbe amended to include the E-verify requirement as stated in Indiana Code§22-5-1.7 et seq., Which is attached hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and incorporated herein as.Exhibit "C". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA American Structurepoint, Inc. by and through its Board of Public Works and Safety By: By: -72d 2/2e_s_w771-- c_. , z41_, James Brainard,Presiding Officer Authorized Si nature(/ ate: L•y,�4 rc L i it�L,a�� Printed Name M ry A urk ,Membgr / Date: .? _ / 7 In? .i/fie.c.� - 4itl.:Y.r' e_ '" Title Lori S.Wats , Member FID/TIN: 35-" 1127317 Date: I0" (-z t Last Four of SSN if Sole Proprietor ATTEST' Date: /c— /O — / D' n ordray, lAM , erk-Treasurer ate: /o i 7 - /)---- 1,.arapp V Dya•Admm1L\W4luu6Prof Sec:L Gocdr Svtrin wane st201bAstnaa Stnrutrocuni•.SSA NI yet:1 0412 012 1E20 AM) • i ��$11, CI`Ir ;4,4 A'AZMEL October 1, 2012 JAMES BRAINARD, MAYOR Mr. Willis R. Conner, PE, SE Mr. Gregory L. Henneke, PE American Structurepoint, Inc. 7260 Shadeland Station Indianapolis, IN 46256-3957 RE: Additional Service Amendment#12,PO#26555 Dear Mssrs. Conner and Henneke: As we discussed,the City of Carmel has a need for additional professional services and pursuant to our current contract with American Structurepoint, Contract#060210.04, dated June 2, 2010, 1 have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment#12— On-Call Construction Inspection Services Inspection Services as directed by City Engineer Not to Exceed: $15,000.00 Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and request that the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please be advised that"Additional Services"performed on City contracts must be billed separately from the original contract and other additional services. More importantly,the invoice must reference the appropriate Additional Service# and P.O. #shown above. invoices received without the Additional Service # referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Carmel with your professional, quality services. If you should have any questions, please give me a call. Sincerely, 71.7...Vre/S.tjg 2 Michael T. McBride, P.E. City Engineer Exhibit_A___:___. I42, 6 Rev. we and approv d by: S. C. Engel& DEPARTMENT OF ENGINEERING Director of Administration ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAX 317.571.2439 EMAIL engineering@carmel.in.gov AMERICAN ■ STRUCTUREPOINT INC. September 25, 2012 Mr. Mike McBride City of Carmel Engineer One Civic Square Carmel, Indiana 46032 Re: On-Call Construction Inspection Services Additional Services to the professional services contract between the City of Carmel and American Structurepoint, Inc., dated June 2, 2010. Dear Mr. McBride: On behalf of American Structurepoint, I am pleased to submit this proposal for on-call construction inspection services. The services will be performed generally as described in our agreement for professional services, at times and locations to be specified by the City. The services performed under this Additional Services Agreement shall be completed for a fee not to exceed S15,000 as outlined in Appendix 3, and will only be billed as hours are worked. We look forward to continuing working with the City of Carmel on this project. If you should have any questions, do not hesitate to contact Todd Rutledge at(317) 547-5580. Very truly yours, American St cturepoint, Inc. L Charles J. SnycYr Director of Inspection Services CJS:pmt Attachments A- col, 201201734 ' C),0o Shadeland Station Indianapolis,tH 46256-395i7 11`I11, RE.558) RI3tl17 543.02'70 wwwstructurepoint.00rn ® AMERICAN STRUCTUREPOINT, INC. APPENDIX "1" INFORMATION AND SERVICES TO BE FURNISHED BY CITY The City shall furnish the Professional with the following. 1. A City's representative with decision-making authority on all inquiries 2. Assistance to the Professional by placing at its disposal all available information pertinent to the project Appendix "1" Page 1 of 1 201201734 ® AMERICAN STRUCTUREPOINT, INC. APPENDIX "2" SCHEDULE The Professional will be prepared to begin the work under this Agreement within five (5) days after a letter of notice to proceed is received from the City. Appendix "2" Page 1 of 1 201201734 0 AMERICAN STRUCTUREPOINT, INC. APPENDIX "3" COMPENSATION A. Amount of Payment The Professional will receive payment for the services performed under this Agreement as follows, unless a modification of the Agreement is approved in writing by the City. 1. Project improvements, excluding water main inspection a. For those services performed by the Professional, the Professional will be paid on the basis of actual hours of work performed by essential personnel exclusively on this Agreement at the flat rate per category as shown below. i. Resident Project Representative $90/hour ii. Resident Project Representative (overtime) $103.50/hour b. The total compensation under this Agreement shall not exceed S15,000 unless approved in writing by the City. B. Method of Payment 1. Payment shall be made monthly to the Professional upon submission to the City of an invoice. The Professional shall furnish copies of time sheets for all personnel when submitting invoices. City shall pay Professional for all undisputed services rendered and stated on such invoice within 45 days after the date of City's receipt of same. If the undisputed portion of an invoice amount is not paid within 45 days of its receipt, Professional shall so notify City in writing. If such undisputed portion of the invoice amount is not thereafter paid within 15 business days after receipt of such written notice, then a late charge in a sum equal to one percent of such unpaid and undisputed invoice amount shall accrue and be immediately due and payable as a separate debt for each month same remains unpaid. In the event an invoice amount is disputed, City shall so notify Professional. If such dispute is not resolved to City's satisfaction within ten business days after notice of such dispute is sent by City to Professional, City shall pay such amount, under protest, into the City Court of Carmel, which Court shall hold such money until notified of a resolution signed by both parties hereto or the entry of a final judgment thereon. 2. It is the policy of the City that Resident Project Representative and/or inspectors be on the construction site whenever the Contractor is engaged in any activity requiring inspection or testing concurrent with the construction or activity. In order for the Contractor to comply with the Contract Plans and Specifications and complete the work within the time required, it is often necessary for the Contractor to work more than an 8-hour day and more than a 5-day week. This in turn may require the Resident Project Representative and inspectors to work over 40 hours per week. . Appendix "3" 1 of 2 201201734� ® AMERICAN STRUCTUREPOINT, INC. 3. Professional shall maintain accurate payroll cost records acceptable for audit procedures by the City. 4. In the event the Professional is directed by the City to perform inspection not included in the description of work in this contract, the Professional shall prepare a supplemental agreement to be approved by the City prior to commencement of such additional services. 5. In the event the project is delayed or extended beyond the anticipated completion date and the construction inspection services fee is depleted prior to the completion of all inspections and final paperwork, the Professional shall discontinue work until an approved supplemental agreement for additional services from the City is received. Vo Appendix "3" 2 of 2 201201734 m INDIANA RETAIL TAX EXEMPT PAGE I� _ O Cc.)1 i �! (-\ 10ERTIFICATE NO.003120155 002 0 �/ PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 35-60000972 2(oc-S S ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICE: CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SHIPPING LABELS AND ANY CORRESPONDE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 10lfk-Z SHIP .-be.,... • O \ iik ✓\ VENDOR n TO CONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION I/11, 7°"Wit' ' ` ,j ,t , 1)i, /!1 "l! a : ^' 0(0 OZi 0. O / , - A ce� o h'v.Cho vl Tvl ec © v' � • , '--7-:-V--- -• -.':',,, ,::;;(,-'-',,,''' "-:," ,•'$•-`4 'k's,,' _4'ff f" tt�\ N-Tff Send Invoice To: e . , , ; ,,,;,„,) � �- 2`\. - SO,,,„,"/" . ,,) , PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT • A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. SHIPPING INSTRUCTIONS • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN SHIP REPAID. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER• . •C.O.D.SHIPMENTS CANNOT BE ACCEPTED. •PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY SHIPPING LABELS. •THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. CLERK-TREASURER . DOCUMENT CONTROL NO PR C SC VENDOR COPY