Crossroad Engineer/Addl Serv42/ENG/10,000/Misc Engineering Service i
Crossroad Engineers
Engineering-2012
Appropriation#202-401; P.O. #26557
Contract Not To Exceed$10,000.00
ADDITIONAL SERVICES AMENDMENT TO
ear*�.
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES 4� '
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and Crossroad Engineers, P.C. (the"Vendor"), as City Contract number 030310.03 dated
March 3, 2012 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor
consistent with the Scope of Work attached hereto and,incorporated herein as Exhibit"A". Furthermore, the terms of
the Agreement shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq.,
which is attached hereto and.incorporated herein as Exhibit"B", as well as the required E-verify Affidavit, attached
hereto and incorporated herein as Exhibit "C". The terms and conditions of the Agreement shall not otherwise be
affected by this Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA • Crossroad Engineers, P.C.
by and through its Board of Public
Works and Safety
By: By: i
Vo7' P dgt.27L-- .tTO ♦ iv
James Brainard, Presiding Officer Authorize. Si►?j.-.ture
Date: -
- . Uotir f
____ Printed Name
Mary Burke, Member
Date: / .7 -- /� To ma int
Date: //
Title 71.D—M(0 Lori S.W. o , Member FID/TIN: 333 I
Date: r ` 1 •
Last Four of SSN if Sole Proprietor:
ATTEST' l
/ ), Date:
�.� 2 r
I -na Cordray, IA arrk-Treasurer
Date: , r-/.)--
Ko,rappst,Uur Dam-Adm LLAIPoSondthol.Ss.,&Goods SveNi o,o u,g1201ACROSSR(tAD ENGINEERS-A511142 do.101U2012 11•IT AA')
l
:l Jt W Al ib i ;J: `ir
� " 'Y ,. �s
I
" x�� 1t EL
October 5, 2012 JAMES BRAINARD, MAYOR
Mr. Chip Charles, P.E.
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
RE: Additional Service Amendment#42, P.O. #26557
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with Crossroad Engineers, Contract#030310.03 dated March 3, 2010, I have requested and received from
you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment#42— Miscellaneous Engineering Services
Various projects as directed by City Engineer
Not to Exceed: 510,000.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that"Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly,the invoice must reference the appropriate Additional
Service#and P.O. # shown above. Invoices received without the Additional Service# referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
_.,2,_e_,Z_________
Michael T. McBride, P.E.
City Engineer
Exhibit A-
I q 3
Rev' ved and approved by:
C. Engelking
DEPARTMENT OF ENGINEERING Director of Administration
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAX 317.571.2439
EMAIL engineering @carmel.in.gov
4-64
September 24, 2012
Mr. Michael McBride; P.E. `ER®SS BAD
City Engineer
City of Carmel
I Civic Square
Carmel, IN 46032
RE: Miscellaneous Engineering
Request for Fee Ceiling increase
Dear Mike:
As we discussed, we have prepared this proposal to continue providing professional
services for the City of Carmel. Crossroad Engineers, P.C. will provide these services
as an extension of the City's Engineer's staff on an hourly basis.
The specific services that we expect to provide include survey, design, inspection, and
management services on projects such as Ashmore Lane drainage, Main Street path
east of Keystone. 136th Street Path east of Keystone, West Carmel Marketplace,
Village Drive at 146th Street as-builts, Eden Glen drainage, 1552 West Main drainage
and other miscellaneous projects as your office requests.
Attached are our 2012 Hourly Billing Rates which we will be using for the remainder
of this year for this work. Per our communication with your office, we would suggest
adding an additional amount of $10,000 to the contract ceiling against which we
would invoice.
We value the City's confidence in our ability to provide engineering services and
appreciate the opportunity to continue our involvement in the City's improvements. If
you should have any questions or need further assistance, please do not hesitate to call
me at 780-1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L. S. 3
Vice-President
HOURLY BILLING ' A TES
PERSONNEL CLASSIFICATION HOURLY RATE '
CR' SW' DAD
:EI@15IINEEIRS., PC
DESIGN
Principal $140.00
Director 130.00
Senior Project Manager 115.00
Project Manager 105.00
Project Engineer 85.00
Assistant Project Engineer 75.00
R/W Manager 85.00
CADD Manager 85.00
CADD Technician 75.00
INSPECTION
Director 130.00
Resident Project Representative 100.00
Assistant Resident Project Representative 90.00
Project Inspector 80.00
Assistant Project Inspector 65.00
SURVEY
Survey Manager 100.00
Crew Chief 80.00
Researcher 75.00
Survey Technician 70.00
Survey Crew 140.00
Field Man 60.00
Mileage $0.48/mile
Other Direct Costs at cost+15%
CrossRoad Engineers , PC
3417 Sherman Drive
Beech Grove , Indiana 46107 A
Rates Effective through December,2012
31 3
® INDIANA RETAIL TAX EXEMPT PAGE
,ity ® f C',d1rmr 1 CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT ��J��12 35-60000972
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,/VP
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE.
iM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997
LASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
'10\C- u2-
CIO%kio A -i'\CRJ Y -v S SHIP 's0e7�' Q O- EVE�✓ L ✓\S
MOOR
TO
I
IRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT
QUANTITY UNIT OF MEASURE I DESCRIPTION UNIT PRICE EXTENSION
Ash # 4,2=
C __
�� ���cx-v e,c,las-, amt( \✓mss`tr k✓c
r
°tc Vii" S '‘,
' - £Y {
Y
,
- fog- ,- r NTE
j, q. 0 y)
end Invoice To I
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT
• A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
•SHIP REPAID.
•C.O.D.SHIPMENTS CANNOT BE ACCEPTED.
•PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY
SHIPPING LABELS.
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
CLERK-TREASURER
Neano emgo-i i - ne.mt-r_ff1A BaPR f,C L I, / VENDOR COPY