A&F Engineering/Addl Serv 8/ENG/$17,500/Landscape Design 116th/Gray RAB A &F Engineering
Engineering-2012.
Appropriation 0211-401; P.O.1126554
Contract Not To Exceed$17,500.00
ADDITIONAL SERVICES AMENDMENT TO rOpt
u A
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES tat
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and A & F Engineering (the"Vendor"), as City Contract number 040710.08, dated April 7,
2010 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent
with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the
Agreement shall be amended to include the E-verify requirement as stated in Indiana Code§ 22-5-1.7 et seq., which
is attached hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto
and incorporated herein as Exhibit"C". The terms and conditions of the Agreement shall not otherwise be affected by
this Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA - A &F Engineering.
by and through its Board of Public
Works and Safety
By: ^ By.
rnes rainard, Presiding Officer t9fi h zHi ed Signature
Date:
A
.a5 epi. 7 Reply el
Printed Name
Mary n Burke, ember
Date: — —/ Vte- Pie<eScnJ
Title
Lori S.Wat o em er FID/TIN: 3c-2oy5w12
Date: It / i �t-a _.
Last Four of SSN if Sole Proprietor:
ATTEST:
Date: /0//5//Z
Diannaa Cordray, IAMC` lerk-Treasurer
Efate: 7 1 Z
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CITY' OE l ARMEL
October 1, 2012 JAMES BRAINARD, MAYOR
William J. Fehribach, P.E.
A&F Engineering
8365 Keystone Crossing, Suite 201
Indianapolis, Indiana 46240
RE: Additional Service Amendment#8,PO #26554
Dear Mr. Fehribach.
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with A&F, Contract #040710.08, dated April 7,2010, I have requested and received from you the proposed
scope of services and fee estimates for the following work task:
Additional Service Amendment#8— Project 12-03; 116th and Gray Rd. RAB
Project 09-09; 111th and Pennsylvania RAB
Landscape Design Services
Not to Exceed: $17,500.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates.and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that"Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly,the invoice must reference the appropriate Additional
Service#and P.O. # shown above. Invoices received without the Additional Service# referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions; please give me a call.
Sincerely, '
Michael T. McBride, P.E.
City Engineer
Exhibit A-
i tli (0
^:% d and approved by
/ :
S. C. Engelking
DEPARTMENT OF ENGINEERING Director of Administration
ONE CIvIc SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAN. 317.571.2439
EMAIL enginee ingracarmel.in.gov
l J A&FENGINEERING
TRANSPORTATION ENGINEERING STUDIES•TRAFFIC IMPACT ANALYSES
STREET DESIGN•HIGHWAY DESIGN•TRAFFIC ENGINEERING
PARKING LOT DESIGN•TRANSPORTATION PLANNING STUDIES
Transportation & Site Engineering CONSTRUCTION OBSERVATION•SITE ENGINEERING
Creating Order Since 1966 REGISTRATION
WILLIAM J. FEHRIBACH. P.E. INDIANA
OF COUNCIL ILLINOIS
STEVEN J. FEHRIBACH, P.E. IOWA
PRESIDENT KENTUCKY
MICHIGAN
JOSEPH T. RENGEL, P.E. OHIO
VICE PRESIDENT MISSOURI
R. MATTHEW BROWN, P.E. FLORIDA
VICE PRESIDENT
RICHARD J. KELLY, P.E.
VICE PRESIDENT
September 26, 2012
Mr. Michael McBride
City Engineer
City of Carmel
One Civic Square
Cannel, IN 46032
Re: Supplemental Request for Roundabout Design
1 16°i Street & Gray Road CMAQ Funding
Dear Mr. McBride:
As discussed, there have been two significant requested revisions to our current design due to unforeseen
circumstances within the past few weeks. First,the City has requested that A&F Engineering engage a landscape
architect to perform landscaping and irrigation designs into the final package. A&F Engineering has received a
proposal from Rundell Ernstberger Associates LLC, which has been attached to this letter. These fees include the
design elements for both the roundabout at 1 I6th & Gray and 11 I'I'& Pennsylvania. By incorporating these items into
the federally funded contract, the City will be able to take advantage of the 80/20 federal/local funds for the
landscaping items. Secondly, due to the current reconstruction of Duke Energy power lines at the intersection. A&F
Engineering will need to shift the center of the roundabout and rework all the Stage I design element, associated with
this relocation to facilitate these new obstacles. Some of the new Duke facilities are located within easements and
will be very expensive for the City to relocate, if the roundabout plans are not revised.
Ike fees to pit-vide these Services are as follows:
I. Landscape Design Services: Lump Sum $17,500.00
2. Revised Roundabout Construction Plans: Lump Sum $19,900.00
Thank you for the opportunity to work on this project. If you have any questions or comments about this
supplemental request, please feel free to contact me.
Sincerely,
A&F Engineering Co., I_L.0 A-
Joseph T. Rengel. P.E.
Vice President
8365 KEYSTONE CROSSING, SUITE 201 — INDIANAPOLIS, INDIANA 46240
TELEPHONE (317) 202-0864 — FACSIMILE (317) 202-0908
A & F ENGINEERING CO., LLC.
MANHOUR JUSTIFICATION
PROJECT: ROUNDABOUT ON 116th STREET AND GRAY ROAD
PROJ.#:
DES.#:
CLIENT: CITY OF CARMEL
TASK: SUPPLEMENTAL#1 -STAGE I REDESIGN
09/26/12
ESTIMATED TIME IN HOURS
Project CADD Admin
WORK CLASSIFICATION Principal II Manager Engineer VIII Tech III Assistant
PROJECT ADMINISTRATION 2.00 2.00 3.00
SUPERVISION&SCHEDULING 2.00 2.00
REVISED ALIGNMENTS 0.50 12.00
REVISED PROFILES 0.50 14.00
REVISED RAB LAYOUT CALCULATIONS 2.00 12.00
REVISED CORRIDOR 1.00 14.00
REVISED P&P SHEETS/LABELING 0.50 8.00 18.00
REVISEDTYPICALS 1.00 6.00 8.00
REVISED X-SECTION PLOTS 6.00 10.00
REV ISED X-SECTION ASSEMBLIES 0.50 6.00 4.00
FINALIZE X-SECTIONS FOR SUBMITTAL 4.00 8.00
REVISED INLET SPACING 1.00 4.00
REVISED PRELIM DRAINAGE LAYOUT 2.00 8.00 4.00
MISC.DETAIL REVISIONS 2.00 10.00 14.00
SUBMITTAL PLOTS FOR STAGE 1 4.00
COORDINATE DESIGN ELEMENTS WITH DUKE ENERGY 6.00 6.00
QUALITY ASSURANCE 4.00 4.00
TOTAL HOURS 4.00 25.00 114.00 70.00 3.00 216.00
BILLING RATE(WEIGHTED) 153.00 140.40 91.00 75.00 46.50 0.00
TOTAL DIRECT LABOR 612.00 3510.00 10374.00 5250.00 139.50 19,885.50
DIRECT COST 16.00
TOTAL 19,901.50
USE NOT TO EXCEED FEE 19,900.00
DIRECT COST SUMMARY
SITE 2 TRIPS @ 20.00 MILES @ 0.40 PER MILE 16.001
INDY OFFICE TRIPS @ 30.00 MILES @ 0.40 PER MILE 0.00
MISCELLANEOUS,PAPER 8 PRINTING
A-
mALFPRO.EC1SOInt2[py-Carmel Ilfin Grvpmetemrary o4[fn,W'maim I W:nm
izt
IINDIANAPOLIS
a
vs] RUNDELL ERNSTRERGER ASSOCIATES, uc
/L—J\�-I 21 September 2012
U
Mr.Steve Fehribach, P.E.
President
A&F Engineering
8365 Keystone Crossing
Suite 201
Indianapolis, IN 46240
re: LANDSCAPE DESIGN SERVICES: 116t^Street and Pennsylvania Street RAB
lilt^Street and Gray Road RAB
• City of Carmel, Indiana
Dear Steve:
3 Per your request, Rundell Ernstberger Associates, LLC (READ is pleased to submit the following
w revised proposal for landscape design services for the above project. This proposal is based
on review of the A& F Engineering Co., LLC construction drawings, as well as conversations we
• have had with you.
PROJECT UNDERSTANDING:
O We have the following understanding of the scope of work for this project:
1. A & F Engineering wishes to engage the services of REA to prepare landscape design
• development and construction documents for the two RAB's located at 1160" Street and
Pennsylvania Street and 111th Street and Gray Road in Carmel, Indiana. Our work will
include schematic design and construction drawings, and includes landscape and
• irrigation treatments for the roundabouts and associated splitter islands. The project
scope does not include hardscape elements within the medians, such as walls, urns,
sculpture, etc.
V
2. Our work will include the services of Landtech Irrigation Consultants for the design of the
• roundabout irrigation system. Electrical engineering services, if required, will be provided
by A&F Engineering.
3. Plant selections will conform as much as possible to the City of Carmel Urban Forester's
preferred plant species. Low maintenance plantings are preferred.
4. Construction Documents will consist of roundabout planting plans, irrigation plans and
details, planting details and schedules, specifications, pay item list and an engineer's
estimate. We understand the work will be prepared in accordance with INDOT standards
and guidelines.
5. REA will utilize base plan drawings to be provided by A&F Engineering in the preparation of
• our drawings. As roadwork and landscape work for this street segment are to be bid as a
single package, REA will coordinate the final landscape package for inclusion in the A&F
Engineering bid package. ^^
618 EAST MARKET STREET INDIANAPOLIS, INDIANA 46202 TE 13191 263.0127 FX [317] 263.2080
MUNCIE OFFICE: TE 17651 747.9737 FX 17651 747.5053
0
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Roundabout Design and CDs page 2 of 3
6. REA will coordinate the timing of our work with the construction document and bidding
schedule to be provided by A&F Engineering. It is anticipated that final construction
drawings for the 111th and Pennsylvania Street RAB will be issued in October, 2012. Final
construction drawings for 116th and Gray Road are anticipated for spring, 2013.
SCOPE OF WORK:
Based on the above understanding, we propose the following scope of work:
1. Schematic Design:
REA will develop preliminary plans showing the extent of landscape enhancements. These
will include, but are not necessarily limited to, plantings, lighting, and topographic
elements.
A preliminary cost opinion will be prepared to ensure design ideas are in line with the
project budget. Preliminary plans, details, and cost opinions will be coordinated and
reviewed with the City for final approval. For the purposes of this project, we have
estimated a total of four(4) review meetings with the City of Carmel.
2. Final Plans:
Upon approval of preliminary plans, REA will prepare the final plans, details, pay items,
quantities,estimate, and special provisions required for final plan submittal for each RAB.
3. Bidding:
REA will provide services during the bidding process to issue clarifications and answer
questions pertaining to REA's work. REA will also attend a prebid conference for the
project, if required. All responses to bidder's inquiries will be coordinated with the City and
will be distributed to all bidders.
4. Construction Observation:
Construction administration services are not a part of this scope of work.
COMPENSATION:
Design, Construction Documentation&Bidding:
We propose a lump sum fee of$17,500 for this work.
• Services will be invoiced on a monthly, percentage complete basis.
• The above fee includes an allowance of$500.00 for project related expenses(printing,
mileage, postage, etc.).These expenses will be invoiced against this amount according to
the attached schedule.
• Costs for special renderings or presentation drawings are not included in the fee. If
requested by the client,these items will be billed at our direct cost.
• Additional services and expenses beyond those indicated herein will be billed per our
standard rates in effect at the time services are rendered or on a negotiated fee basis.
Such services will be performed only when authorized in advance. ^
Roundabout Design and CDs page 3 of 3
Steve, if the terms of this proposal are agreeable to you, your signature below will constitute a
satisfactory form of agreement between Rundell Ernstberger Associates, LLC and A&F
Engineering. Please return one (1) signed copy to this office. Should you elect to utilize a
different form of agreement, please attach a copy of this letter as an exhibit.
If you have any questions or concerns regarding this proposal, please call me. Thank you for
the opportunity to provide you with this proposal. We look forward to continuing our work
together on this project.
Sincerely,kaiiefro5istor
Kevin Osburn,ASLA
Principal
attachment: REA Standard Fee and Reimbursement Schedule
Accepted: A&F Engineering
By:
Date:
Pr
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