United Consulting/Addl Serv 7/ENG/$46,500/96th and College Emergency Culvert Repair United Consulting Engineers&Architects
Engineering-2012
Appropriation 11211-509; P.O. 4426561
Contract Not To Exceed$46,500.00
ADDITIONAL SERVICES AMENDMENT TO
emit.
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES �a10
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and United Consulting Engineers & Architects (the "Vendor"), as City Contract number
060210.02, dated June 2, 2010, shall amend the terms of the Agreement by adding the additional services to be
provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit °A".
Furthermore, the terms of the Agreement shall be amended to include the E-verify requirement as stated in Indiana
Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit"B", as well as the required E-
verify Affidavit, attached hereto and Incorporated herein as Exhibit"C". The terms and conditions of the Agreement
shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA United Consulting Engineers &Architects
by Works and Safety
its Board of Public .
Works and Safety
By: B IPS
arm
•
Ja s Brainard, Presiding Officer Autho '• _ re
Cave. ai c.M Ep-
Aug , Printed Name
Ary Da e:A Burp M%.e P��`OcuT
,�j� Title
A/
Lori S.W. :.n, M tuber FID/TIN: 55 - 1t02415
Date: 1/ -// t a—
Last Four of SSN if Sole Proprietor:
ATTEST:
q Date: OCktADfor 3t 'Lot^2�
z.
014 11L..
Diana Cordray, IAMC,ClerlCJieasurer _ a "
Date: i t -,).i-ice
51-evevt W,Jones V
(NnneryatVMU Wa.AOmryWSNFOrd't°[Svc k Good15,401plaimOdININITED CM'WLMG ENLMEfRS&A"LW1E[IS.AMA Moo 11Y2N012 10'IO AMA
•
_ ® ®~air a,.
mast, • gaeara •
TWA®,tlA as 0 .
CITY`10 ARMEL
October 23,2012 JAMES BRAINARD, MAYOR
Mr. Dave Richter, P.E., L.S.
United Consulting Engineers & Architects
1625 N. Post Road
Indianapolis, IN 46219-1995
RE: Additional Service Amendment #7, PO # 26561
Dear Mr. Richter:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with United. Contract #060210.02, dated June 2, 2010, I have requested and received from you the
proposed scope of services and fee estimates for the following work task:
A d ditional Service Amendment#7— 96'h and College Emergency Culvert Replacement
Design and Bid Services
Not to Exceed: 46,500.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that"Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service # and P.O. #shown above. Invoices received without the Additional Service # referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely.
Michael T. McBride, P.E.
City Engineer
Exhibit_ _
Revi- red and approved by:
C. End king
Director of Administration
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 EAx 317.571.2439
EMAIL engineering @carmel.in.gov
r UNITED
Consulting=
October 19, 2012
ENGINEERING
ENVIRONMENTAL ' Mr. Michael T. McBride, P.E.
NsPECnoN 'F City Engineer
City of Carmel Indiana
LAND SURVEYING x One Civic Square
LAND ACQUISITION • k Carmel, Indiana 46032
PLANNING
RE: East 96th Street and College Avenue
WATER& ' rK Scope, Schedule and Fee Proposal
WASTEWATER
SINCE19S5 - Dear Mr. McBride:
I
OFFICERS We are providing a proposal for services related to the replacement of the undermined box
WuanENa PE culvert which carries East 96th Street just east of its intersection with College Avenue.
Dave Roller,PE,PLS -.«
SLVeo W.Jones We understand that you intend for United to prepare an RFC detailing the scope of work
Christopher R Pope,FE for contractors to provide a quote to complete the work before the winter. We have
B.Keith Bryant PE 'ix outlined below the anticipated scope of construction and the scope of our services
Wiled Roe.PE .;a necessary to complete the work.
Scope of Construction
PROFESSIONAL STAFF A
Jerry D' 'FE 6 1. Upon awarding of the project, the successful contractor will need to design and
NdrewT.Wade PE
DeNnLSdMtler,AlfPU get approval for the sheet pile wall design and procure the required
P W eayg construction materials. We anticipate this requiring a minimum of two weeks. •
Daryl Adam C.Post PE : If the contract completion date is unreasonable, we would anticipate the
Mtluel S.DEphaiACP contractors providing this feedback once the RFP has been distributed.
E.PandkPemberAa.PE '.•
Tlmdhy J.Cooney,KS m 2. Set up detour and MOT for complete closure of East 96th Street east of its
Nam.Gag.PE le intersection with College Avenue. We anticipate limiting the contractor to 14
Jai E Cbdfeler.PE rn days of closure to complete the project. This may require the contractor to
SsranR Pawl,PE c° work at night to complete.
IGrdc.0 urtna/.PE
Wan J.Ref 'PE ;,-.; 3. The means and methods for installing g the pipe structure will be left to the
Pail D caean contractor, but we would anticipate the contractor pumping the water from the
&ai S Fredectit PE N existing storm box to the outflow until the proposed pipe is installed.
Jay N.%Jens.PE CD.
Chrtt6;pherJ.Dier,PE 4. Removal of existing structure, installation of sheet pile wall at the toe of the
Matthew R lee.PE ? proposed structure and completion of pipe subgrade preparation. We
ath:PdeJ Wieder,PE .N anticipate requiring the contractor to provide the subgrade testing required to
w'a^R Curbs.PE demonstrate the subgrade is suitable for the installation of the proposed pipe.
Jerorny ARchad-wn,PE C2
John P.Sprague.PE "`° 5. Installation and backfill of proposed pipe structure and standard headwall and
Heather e.IGgae'PE a wingwalls. This will also include connecting the proposed pipe to the existing
Adam J.Grelknl,RS 'hr'
&D MSpk PE la storm box.
Nhiedy D.Neukan PEA
6. Reconstruction of slopes and seeding, constructing new sidewalk and curb on
K tyJ.lavaJey.PE ;N p 9, 9
Matthew Taylor.PE the the southside of East 96th Street.
Josh O.Bet PLS
Dam C.Bann.PE z' 7. Milling 1-"A" of the asphalt 20 feet either side of the construction area,
Stott G.Mnnirh PE N preparing subgrade and repaving section including surfacing the 20 foot
Jamb T.&achad.FE - incidental areas. Striping and removing detour and MOT items.
Jxk R Sleeks.PE
c219.
East 96th Street and College Avenue
October 18, 2012
Page 2 of 3
8. We anticipate providing the successful Contractor with the parameters by
which they are authorized to work within the existing right of way. Any survey
necessary for the Contractor to prosecute the work or stay within the provided
right of way shall be the responsibility of the Contractor.
Scope of Services to be provided by United
1. United shall contract with ATC for the preparation of the geotechnical
recommendations necessary for the design of the sheet pile wall by the
Contractor and preparation of the proposed structure subgrade. Based upon
the schedule, we do not anticipate having time for the recommendations to be
prepared and the sheet pile wall designed before it is necessary for the quote
solicitation. The RFQ document will provide the limits for the sheet pile wall
along with the anticipated thickness and quantities.
2. The existing pipe inflow to the sewer box is a 66 inch CMP pipe. United is
proposing to replace the existing 5' x 5' box culvert outflow with a 66 inch
smooth concrete pipe, matching the existing inflow pipe in-kind. The hydraulic
properties of the proposed pipe will be greater than the existing pipe due to the
difference in pipe type.
3. United will develop a RFP document to define the work required and form the
basis for the contractor quotes. We anticipate using 10 or less pay items to
define the project. Within the RFP, United will provide Exhibits which will
define how the quantities for the pay items were calculated. These Exhibits will
aid in determining changes required to the contractor payment during
construction.
4. United will answer bidder questions during the process and will compile and
evaluate the bids.
5. Once the project has been awarded, United proposes that our Post Bid
Construction involvement includes answering construction questions, reviewing
and approving submittals and providing a part time Construction Inspector as
needed and requested by the City. We have proposed this portion be
administrated on an hourly basis.
Scope of Services to be provided by City of Carmel
1. The City of Carmel shall assist in coordinating the proposed "emergency"
project with all permitting agencies. United will send an initial notification and
continue through the coordination process for obtaining the IDEM 401, the
USACOE 404, and the Hamilton County Crossing Permit.
2. The City of Carmel shall assist with coordinating the proposed parameters of
the closure of East 96th Street with any affected parties, including the City of
Indianapolis. United will send an initial notification and continue through the
coordination process.
3. United will send out initial coordination letters with area utilities, the City of
Carmel shall assist United and the successful contractor with completing the
utility coordination due to the schedule of the proposed project.
East 96th Street and College Avenue
October 18, 2012
Page 3 of 3
4. City of Carmel shall assist United in providing right of entry documentation for
inclusion in the RFP document.
Schedule
1. The City of Carmel desires the project to be completed before the winter.
United shall target November 30, 2012 as the project completion date for
planning purposes, as this is the typical date for the asphalt plant shutdown.
2. United shall provide the RFP document by October 29, 2012.
Please find below our proposed lump sum fees for the Scope of Services defined above.
Emergency Inspection and Report $ 3,000
Geotechnical Recommendations $ 6,000
Preparation of RFP document and Coordination $ 25,000
Permits $ 2,500
We are proposing that the Post Bid Activities, including construction questions, reviewing
and approving submittals and part-time inspection, be done on an hourly basis as directed
by the City of Carmel. Please see the attached rates by classification.
Post Bid Activities $ 10,000 (NTE)
If you have any questions or comments, please contact either of us at your convenience.
Sincerely,
UNITED CONSULT G
40
rave Rich-r, P.%-.L.S. Darryl W einger, P.r
"resident Project -am Leader
Enclosures
c: File 12-203
e-
tc) 5
UNITED Consulting
2012 Billing Rates by Classification
HOURLY
;CLASSIFICATION BILLING
RATES
1 ;Principal I $ 190.00
2 !Department Manager I $ 184.00•
3 !Team Leader $ 168.00
4 !Senior Project Manager I $ 163.00
5 I Project Manager ! $ 136.00
6 I Project Engineer/Surveyor $ 122.00
7 'Construction Manager I 1 $ 118.00
8 ICADO/RW Designer $ 115.00
9 'Accounting Professional $ 112.00
10 'Design Engineer/Surveyor II $ 110.00
11 'Environmental Specialist ! $ 101.00
12 !Construction Manager II I $ 99.00
13 !Survey Crew Chief —J I• 99.00
t---- ----- --
14 ;Survey/Data Technician $ 87.00
NOTES:
(1) Billing Rate Includes Overhead and Profit Margin
(2) Overtime Hours will be billed at 130%of the rates above.
(3) Mileage shall be reimbursed at$0.60 per mile
(4) Per Diem shall be reimbursed at$26.00 per night.
Other direct costs such as Permit Fees,Recording Fees,Legal
(5) Fees,Advertising Fees,Hotel Cost,Etc.shall be reimbursed at their
actual costs.
Work performed by Subconsultants shall be reimbursed at their
(6) actual cost. 5 C