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Booth Tarkington/Art Grant/ 190000 RESOLUTION NO.BPW-12-19-12-11 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING RECEIPT OF CONTRACT WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana ("City"), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City's mayor shall sign all contracts of the City; and WHEREAS, pursuant to his authority under Indiana law, the City's mayor, the Honorable James C. Brainard, has signed the City contract attached hereto as Exhibit A(the"Contract"); and WHEREAS, Mayor Brainard now wishes to present the contract to the City's Board of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk-Treasurer's Office, and made available to the public for review. NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as follows: 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt of the Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk-Treasurer and thereafter made available to the public for review. n SO RESOLVED this_ rgAh day of 1.e.cel 1 C , 2012. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: Ja s Brainard, Presiding Officer Da e: /f Mary A n Burke, Mf ber Date: Lori S. Watson, mber Date: l -J( 9 /t d� ATTEST:clifiASTQA, Dian yordray, IMCA, k-Treasurer Date: la -t Z:1E Bass/My Documents63PW-Resolutions\2012'Acknowtedge BOOTH TARKINGTON THEATRE Agmt 12-18-12.dOCX12/18/2012 9:56 AM i�l�r... !ml Z.mla � 'imer iNoIAN ' ARTS GRANT PROGRAM AGREEMENT `�% k This Grant Agreement (herein referred to as "Agreement") entered into by and between The City of Carmel (the City) and Booth Tarkington Civic Theatre (the Grantee), is executed pursuant to the terms and conditions set forth herein. In consideration of those mutual undertakings and covenants, the parties agree as follows: I. That on behalf of Grantee, a not-for-profit corporation, I, Cheri Dick , an authorized representative of Grantee, am applying for a City of Carmel ("Grantor") Arts Grant. 2. Purpose of this Grant Agreeeent. TThea ose o this Agreement is to enable the City to award a grant of o'Dollars d 00 Cents (SXXX,XXX,XXX) to the. Grantee for the eligible costs of the project (the'`Project') or services as described in Exhibits A and B of this Agreement. The funds shall be used exclusively in accordance with the provisions contained in this Agreement. 3. Design and Implementation of Project. The Grantee agrees to use any and all grant funds in accordance with the proposal contained within this agreement and any documents attached to this Agreement, which are incorporated by reference. 4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a not-for-profit entity with a determination letter from the Internal Revenue Service declaring that it is exempt from Federal income tax. 5. Payment of Grant Funds by the City. The payment of this Grant by the City to the Grantee shall be made in accordance with the following conditions: A. This Agreement must be fully executed and signed by both Grantee and Grantor. B. Grantee has attached all the following information, which it represents and warrants to be true and accurate, all which have been incorporated fully by reference: 1. A description of the proposed use of the grant funds (EXHIBIT A); 2. A budget for the calendar or fiscal year for which the grant is requested (EXHIBIT B); 3. Certified copies of incorporation as a not-for-profit corporation under state law (EXHIBIT C); 4. A not-for-profit application or determination letter from the U.S. Internal Revenue Service identifying that it is a not-for-profit corporation that is exempt from Federal income tax (EXHIBIT D); 5. Any audits, reviews or compilations available describing the financial condition of the Grantee(EXHIBIT E); 6. A list of the Grantee's board of directors and officers listed (EXHIBIT F). C. Any other grant conditions that City requires to be met by Grantee, specifically: 6. Grantor's right to request audit or review. Grantee shall submit to an audit or review by an independent Certified Public Accountant of funds at the City's request, and shall make all books, accounting records and other documents available at all reasonable times during the term of this Grant Agreement, and for a period of three (3) years after final payment of funds under this Agreement, for the purpose of an audit by the City of Carmel, the State of Indiana, or their designees. 7. Year end review. Grantee agrees to provide the City of Carmel a year-end report for each year, describing how the grant was used and the impact of the dollars received. This Grant award may not exceed one third (1/3) of Grantee's combined contributed income, revenue of sales, and/or ticket revenue from the previous year. If the Grant amount is in excess of sixty thousand dollars ($60,000.00), the Grantee agrees to provide, at Grantee's cost, a review or audit of the grantee. Said review or audit shall be performed by a Certified Public Accountant ("CPA") who is neither an employee of Grantee nor a member of the Grantee's Board of Directors, to be provided to the City of Carmel by March 31 of the following year. 2 8. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials associated with a funded program or project. The City of Carmel will supply Grantee with the graphics/logos necessary for compliance. 9. Statutory Authority of Grantee. The Grantee expressly represents and warrants to the State that it is statutorily eligible to receive these monies and it expressly agrees to repay all monies paid to it under this Grant, should a legal determination of its ineligibility be made by any Court of competent jurisdiction. 10. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this Agreement shall be used only to implement the Project or provide the services in conformance with the Budget and for no other purpose. If it is determined by the City that misappropriation of funds have occurred, the Grantee must return all funds received by Grantor and individuals who misuse Grant funds may also be subject to civil and/or criminal liability under Indiana or Federal law. 11. Employment Eligibility Verification. The Grantee affirms under the penalties of perjury that he/she/it does not knowingly employ an unauthorized alien. The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is participating in the E-Verify program as defined in IC 22-5-1-7.3. The Grantee agrees to provide documentation to the City that he/she/it has enrolled and is participating in the E-Verify program. Additionally, the Grantee is not required to participate if the Grantee is self employed and does not employ any employees. The City may terminate for default if the Grantee fails to cure a breach of this provision no later than thirty (30) days after being notified by the State. 12. Governing Law; Lawsuits. This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 13. Relationship of Parties. The relationship of the parties hereto shall be as provided for in this Agreement, and neither Grantee nor any of its officers, employees, contractors, subcontractors and/or agents are employees of City. The Grant amount set forth herein shall be the full and maximum compensation and monies required of City to be paid to Grantee under or pursuant to his Agreement. ,r 14. Severability. If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive order or other rule of law, such term shall be 3 deemed reformed or deleted, but only to the extent necessary to comply with same, and the remaining provision of this Agreement shall remain in full force and effect. 15. Entire Agreement. This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire agreement between Grantee and City with respect to the subject matter hereof, and supersedes all prior oral or written representations and agreements regarding same. Notwithstanding any other term or condition set forth herein, but subject to paragraph 15 hereof, to the extent any term or condition contained in any exhibit attached to this Agreement or in any document referenced herein conflicts with any term or condition contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail. This Agreement may only be modified by written amendment executed by both parties hereto, or their successors in interest. IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows: Booth Tarkin 9D ton Civic Theatre, Inc. («Grantee") By: C has kit Printed Name of Officer: Cheri Dick Title: Executive Director Date:4/16/2012 • • CITY OF CARMEL ("Grantor") BY: AZ- ,>A___Th 0 James Brainard, Mayor Date: I II ZPmi i L- ATTEST: ,r, , . . \.,..____ Date: I I Zgf iZ If you have any question concerning the City of Canners 2012 Arts Grant Program,grant writing,guidelines or application materials,contact: Sharon Kibbe.City of Carmel,One Civic Square,Cannel,IN 46032,Phone:317-571-2483,skibbe(n&cannel.innov. 4 fa 41,1. u . April 16, 2012 The Hon. Mayor James Brainard iXECUTIVE OFFICERS Office of the Mayor ). Peter Dunbar City of Carmel 3hairman of the Board One Civic Square 'eter N.Anderson Carmel, IN 46032 mediate Past Chair ason R. Boyewsky Dear Mayor Brainard, 7easurer utie K. Koegel It is with a great deal of pride that I submit to you the request for support through the City of secretary Carmel Arts Grant Program. RUSTEES In our short period of time in the community, Booth Tarkington Civic Theatre has made ;obyne J.Ault dramatic strides. The cityhas warmlywelcomed us and expressed its appreciation for what homas W. Beeler P PP iavid H. Benz we are providing to enhance the quality of life for our Carmel residents. Prior to becoming a 'atrick Brauer full-time resident theatre at the Center for the Performing Arts, our patrons from Carmel .ndrew B. Buroker consisted of only 10% of our audience. Since our move to the community just 9 months ago, Ieborah L. Farmer we have seen our Carmel audience grow to a whopping 36%. The growth is astounding and Doreen Squire Ficara the potential is even greater. David L. Franklin 'avid A. Given latthew L. Goldberg Additionally, we are providing considerable economic impact for the community by boosting /illiam Grace theatre attendance among the Carmel households. onnie Horwitz ichard O. Kissel II Civic has quickly become a treasure for Carmel families and arts patrons. In order to amonte A. Kuskye provide the qualityof theatre art and education that the Tarkington Theater deserves, we ichael R. McConnell 9 ally McKelvey need the city's support to continue to make great things happen here at Civic Theatre and avid F. McNamar sustain our 97 year old legacy. oberl J. Milford (illiam F. Perkins Thank you for strengthening our mission of fostering the love of theatre here in the Carmel pril J. Risk community. 3mes A. Schellinger had E. Slaughter a P. Sut phin Be,St, arianne S W..Tobias arkk S. Vollbrecht 3mes A.Ward ONORARY TRUSTEES Cheri Dick 3therine B.Appel Executive Director jolt N. Flanders :ffrey E. Good Cc: Ms. Sharon Kibbe anald E. Knebel Mr. Donald E. Knebel • harlie Morgan 3tharine Mothershead-Kruse lary Stout Salatich • 3rolyn M. Schaefer Gray inn C. Tyler rnn C.Wilson • DVERNORS OF THE JDOWMENT • . Michael Dalzell 3ry K. Moss Keith Stucker BOOTH TARKINGTON CIVIC THEATRE,INC. The Tarkington • 3 Center Green, Suite 200 • Carmel, IN 46032 • 317/923-4597 • 317/923-3548 Fax • CivicTheatre.org IL • EXHIBIT A • BOOTH TARKINGTON CIVIC THEATRE,INC. The Tarkington • 3 Center Green, Suite 200 • Carmel, IN 46032 • 317/923-4597 • 317/923-3548 Fax • CivicTheatre.org Booth Tarkington Civic Theatre Booth Tarkington Civic Theatre respectfully requests $250,000 to support its Mainstage, educational, and outreach programming during the 2012-2013 season. 2012-2013 Program Overview: The 2012-2013 Mainstage season will be comprised of five fully-staged productions: A CHORUS LINE (September 2012); THE WOMAN IN BLACK(October 2012); JOSEPH AND THE AMAZING TECHNICOLOR DREAMCOAT(December 2012); THE FOX ON THE FAIRWAY (February 2013); and INTO THE WOODS (April 2013). Additionally, Civic will provide school matinee performances and the annual Jr. Civic Musical, a production for kids by kids. Civic projects serving approximately 36,000 audience members through these seven productions, 35% of whom are Carmel residents —an increase in Carmel constituency of over 25% since leaving Marian University. The remaining 65% of patrons live outside the City of Carmel and are now traveling to this community, bringing economic activity to downtown Carmel. According to a recent economic impact study conducted by the Arts Council of Indianapolis, a typical arts patron spends approximately$43 on a night out beyond the cost of admission —spent at local businesses on dinner, drinks, dessert, accommodations, souvenirs, etc. When including the total cost of a ticket at$42, Civic patrons who live outside Carmel will generate $1,913,400 in economic activity at Carmel businesses in the 2012-2013 season—activity that would not occur without Booth Tarkington Civic Theatre's presence and work in the community. In addition to Civic's regular Mainstage productions, Jr. Civic education and outreach programs serve over 15,000 community members annually through in-house classes and workshops, educational productions, free admissions, and theatre education for at-risk students. Since 1941, Civic Theatre's Jr. Civic education program has offered the only year-round, theatre-based performing arts program in the state of Indiana, and thus, it has earned a stellar reputation as the foremost school for musical theatre education in central Indiana, located right here in Carmel. Under the guidance of professional instructors, students ages 18 months through seniors are provided a multidisciplinary.curriculum designed to connect theatre proficiencies with life skills such as discipline, self-confidence, commitment, and team work. In its new facility, Civic has an expanded capacity to provide educational opportunities, enabling the organization to offer over 100 diverse courses through 284 class sessions annually. During the 2012-2013 season, Civic anticipates serving approximately 2,000 students through in-house courses, providing over 5,000 free admissions to underserved individuals, and implementing free arts education for over 1,000 students. Jr. Civic staff estimate that over 50% of current students are Carmel residents. Mainstage: Civic is a community theatre, employing over 2,000 local volunteers annually in roles onstage and behind the scenes. Volunteers fill roles in administration, as ushers, on the Board of Trustees, and most importantly, they are the skilled artisans in the costume shop, the scene shop, onstage, and behind-the-scenes. Civic's exceptionally talented performers are central Indiana's finest lawyers, public relations directors; bank tellers, and teachers. The Theatre provides these individuals the opportunity to display their talents in a professional environment without a long-term, sacrificial commitment to the life of a full- time performer. Booth Tarkington Civic Theatre's unique composition of avocational performers and volunteers led by experienced theatre professionals sets it apart from other performing arts organizations in central Indiana. Although a community theatre, Civic is a distinctive hybrid of professional artists who ensure the quality of the Theatre's productions, backed by the support of talented local artists who volunteer their time, minimizing overhead expenses. Civic has a unique capacity to involve and educate the community by providing opportunities to work alongside highly regarded designers and directors, including full-time staff members who possess MFAs in their disciplines. The Theatre employs additional freelance artists—choreographers, musicians, directors, and designers. As continuing students of theatre, all of Civic's theatre professionals ensure cutting-edge educational opportunities for all who approach the organization with an eagerness to learn. Production staff estimate that 50% of all cast members new to Civic are Carmel artists whose need for a creative outlet is satisfied by Civic programs. Because of its unique composition and investment in local talent, Civic is able to produce superior musicals at an affordable price. Although highly rewarding for audience members and performers alike, musicals are among the most expensive forms of entertainment to produce. Requiring larger casts, additional and often more extravagant costumes, a live orchestra, and more complex scenery and technical aspects, musicals are generally not financially viable artistic pursuits, unless they include a hefty ticket price. However, Civic's minimal overhead expense, due to the use of exceptional community talent in production roles, reduces the total cost of producing a musical without sacrificing artistic excellence. The result is first-rate musical theatre available to central Indiana audiences at a competitive price. EXHIBIT A City of Carmel April 16, 2012 Booth Tarkington Civic Theatre Education: Jr. Civic provides a broad range of workshops for students ages 18 months and up, with an additional series of courses for adults through the Tarkington Studio Series. With its breadth of course offerings, Jr. Civic provides tracks of study through which young performers can move on to more advanced courses once they have mastered the basics. All curricula is tied to Indiana's academic standards, ensuring that the lessons are age appropriate and challenging. Furthermore, instructors— all experienced theatre professionals, several of whom are currently performing —evaluate each student's performance throughout the course in order to provide constructive feedback and recommendations for progression through Jr. Civic's levels of study. Jr. Civic workshops are unique to central Indiana in that they are based on skill development rather than product development. In other words, Jr. Civic students improve and perfect their performance skills through participation rather than paying tuition to rehearse a production for performance. Jr. Civic's philosophy is to build a superior performer through proper technique and intensive study. Jr. Civic's success in this approach is demonstrated over and over again as former students appear in Broadway productions, television shows, and on stages throughout central Indiana's theatre community. This approach to theatre education promotes meaningful and lasting change in the life of each student by not only improving performance technique, but also by increasing skills necessary for academic success such as communication, teamwork, commitment, creative thinking, problem solving, self discipline, empathy, and cultural literacy. Furthermore, studies show that students of the arts are more engaged in their classes, as a result, scoring 30 to 50 points higher than the national average on the Scholastic Aptitude Test(SAT). Civic's Tarkington Studio Series of classes for teens, adults, and seniors provides professional instruction in singing, acting, and dance to practice, hone, and perfect performance skills. Group classes are available as well as one-on-one coaching sessions and options are available to address all skill and interest levels. These workshops also provide opportunities for Civic's regular performers to stay involved between productions, building their performance skills to enhance Civic's Mainstage programming. Outreach: In pursuit of its mission to foster a love of theatre through imagination, education, and participation, Civic provides outreach initiatives to promote diversity within the population served. Through DramaWorks, Backstage Pass, and SneakView, Civic is able to reach preschoolers through seniors from all socio-economic backgrounds. A recently published report from the National Endowment for the Arts mostly found schools with the highest percentage of free or reduced-price lunch-eligible populations significantly less likely to provide students with access to arts education at both the elementary and secondary levels. This means that the nation's poorest students—the ones who could benefit the most from arts education through increased academic success, higher career goals, and civic engagement—are receiving it the least. Understanding theatre's unique ability to promote language and social development, Civic developed DramaWorks, a program designed to provide arts education to low income and at-risk students whose schools cannot offer this important aspect of a complete education. Through DramaWorks, Civic provides early childhood education for low income youth through partnerships with Day Nursery and St. Mary's Child Center. Through Civic's interactive program of study, preschoolers prepare for kindergarten by experiencing theatre in the classroom, in the audience, on the stage, and behind the scenes. Additionally, DramaWorks serves Challenge Foundation Academy in the Meadows, a neighborhood infamous for its high crime and poverty rates, with weekly drama classes for 4th and 5,,grade students. These students also receive free admission to Civic's annual school matinee to round out their education through theatre. Schools groups receive arts education at Civic through the one-of-a-kind program, Backstage Pass, an interactive, hands-on tour of the theatre and all its support areas targeting preschool-and elementary-aged students. The program is available throughout the season for a nominal fee of$3 per child and encourages a life-long appreciation for the arts. A similar program—All Access Pass—has been developed in partnership with the Center for the Performing Arts and provides tours of the entire complex of performance spaces at the Center. All Access Pass participants also receive a ticket voucher to Civic's annual Jr. Civic Musical to promote continued participation in the arts. To address underserved adults, SneakView is held during the final dress rehearsaf for all of Civic's Mainstage productions and allows low income clients of social service agencies to experience live theatre free of charge. Over 200 central Indiana retirement homes, shelters, rehabilitation centers, youth service organizations, etc. —including 10 located in Carmel—are invited to participate in the program each year, and over 3,000 individuals benefit from this opportunity annually, 80%of whom are seniors living on fixed incomes. Booth Tarkington Civic Theatre looks forward to ENHANCING the quality of life for the entire community with the support of the City of Carmel in the 2012-2013 season. EXHIBIT A City of Carmel April 16, 2012 Or' • • • EXHIBIT B BOOTH TARKINGTON CIVIC THEATRE,INC. The Tarkington • 3 Center Green, Suite 200 • Carmel, IN 46032 • 317/923-4597 • 317/923-3548 Fax • CivicTheatre.org Booth Tarkington Civic Theatre 2012-2013 Budget Summary* REVENUE Mainstage Subscriptions $135,000 Single ticket sales $350,000 Group ticket sales $100,000 Jr. Civic ticket sales $15,000 Subtotal Mainstage $600,000 Production Classes and workshops $100,000 Rentals and sales $17,500 Concessions $3,500 Subtotal Production $121,000 Support Foundations $241,000 Governmental Support(Incl. City of Carmel) - $259,000 Individuals and Bequests $26,300 Corporate sponsorships $111,000 Fundraiser $60,000 Other $2,500 Subtotal Support $699,800 Endowment Transfers (Capital Campaign) $879,250 TOTAL REVENUE $2,300,050 EXPENSES Salaries and benefits $725,000 Production $455,000 Marketing and advertising $225,000 Administrative $194,000 Facilities $545,000 Fundraiser $35,000 Civic classes $93,200 Development $16,850 Group sales $8,000 Concessions $3,000 TOTAL EXPENSES • $2,300,050 *This budget is a preliminary projection and has not been approved by the Board of Trustees.