Loading...
Carmel Clay Historical SocietyArt Grant/10,000 G`�.I*OF c M€\ 4 a t�.TiA .®, Ial ... K- "Yik/ ■ace \,,R,'',, 1U.HUK y,. „/NDIANP.: 4400 Pt ARTS GRANT PROGRAM A 9 beik AGREEMENT This Grant Agreement (herein referred to as "Agreement en�teed into by and between The City of Carmel (the City) and*e CQrw�e( Ck y MiSfddca((�e'oragtee), is executed pursuant to the terms and conditions set forth herein. In consideration of those mutual undertakings and covenants, the parties agree as follows: 1. That on behalf of Grantee, a not-for-profit corporation, I, 144-117o-44e 0/7/ , an authorized representative of Grantee, am applying for a City of Carmel ("Grantor") Arts Grant. 2. Purpose of this Grant Agreement. The urpose o,th; greement is to enable the City to award a grant of$ /'� r 1o'°tothe't ntee for the eligible costs of the project (the "Project") or services as described in Exhibits A and B of this Agreement. The funds shall be used exclusively in accordance with the provisions contained in this Agreement. 3. Design and Implementation of Project. The Grantee agrees to use any and all grant funds in accordance with the proposal contained within this agreement and any documents attached to this Agreement, which are incorporated by reference. 4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a not-for-profit entity with a determination letter from the Internal Revenue Service declaring that it is exempt from Federal income tax. 5. Payment of Grant Funds by the City. The payment of this Grant by the City to the Grantee shall be made in accordance with the following conditions: A. This Agreement must be fully executed and signed by both Grantee and Grantor. B. Grantee has attached all the following information, which it represents and warrants to be true and accurate, all which have been incorporated fully by reference: 1. A description of the proposed use of the grant funds (EXHIBIT A); 2. A budget for the calendar or fiscal year for which the grant is requested (EXHIBIT B); 3. Certified copies of incorporation as a not-for-profit corporation under state law (EXHIBIT C); 4. A not-for-profit application or determination letter from the U.S. Internal Revenue Service identifying that it is a not-for-profit corporation that is exempt from Federal income tax (EXHIBIT D); 5. Any audits, reviews or compilations available describing the financial condition of the Grantee (EXHIBIT F); 6. A list of the Grantee's board of directors and officers listed (EXHIBIT F). C. Any other grant conditions that City requires to be met by Grantee, specifically: 6. Grantor's right to request audit or review. Grantee shall submit to an audit or review by an independent Certified Public Accountant of funds at the City's request, and shall make all books, accounting records and other documents available at all reasonable times during the term of this Grant Agreement, and for a period of three (3) years after final payment of funds under this Agreement, for the purpose of an audit by the City of Carmel, the State of Indiana, or their designees. 7. Year end review. Grantee agrees to provide the City of Carmel a year-end report for each year, describing how the grant was used and the impact of the dollars received. This Grant award may not exceed one third (1/3) of Grantee's combined contributed income, revenue of sales, and/or ticket revenue from the previous year. If the Grant amount is in excess of sixty thousand dollars ($60,000.00), the Grantee agrees to provide, at Grantee's cost, a review or audit of the grantee. Said review or audit shall be performed by a Certified Public Accountant ("CPA") who is neither an employee of Grantee nor a member of the Grantee's Board of Directors, to be provided to the City of Carmel by March 31 of the following year. 2 8. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials associated with a funded program or project. The City of Carmel will supply Grantee with the graphics/logos necessary for compliance. 9. Statutory Authority of Grantee. The Grantee expressly represents and warrants to the State that it is statutorily eligible to receive these monies and it expressly agrees to repay all monies paid to it under this Grant, should a legal determination of its ineligibility be made by any Court of competent jurisdiction. 10. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this Agreement shall be used only to implement the Project or provide the services in conformance with the Budget and for no other purpose. If it is determined by the City that misappropriation of funds have occurred, the Grantee must return all funds received by Grantor and individuals who misuse Grant funds may also be subject to civil and/or criminal liability under Indiana or Federal law. 11. Employment Eligibility Verification. The Grantee affirms under the penalties of perjury that he/she/it does not knowingly employ an unauthorized alien. The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees to provide documentation to the City that he/she/it has enrolled and is participating in the E-Verify program. Additionally, the Grantee is not required to participate if the Grantee is self employed and does not employ any employees. The City may terminate for default if the Grantee fails to cure a breach of this provision no later than thirty (30) days after being notified by the State. 12. Governing Law; Lawsuits. This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 13. Relationship of Parties. The relationship of the parties hereto shall be as provided for in this Agreement, and neither Grantee nor any of its officers, employees, contractors, subcontractors and/or agents are employees of City. The Grant amount set forth herein shall be the full and maximum compensation and monies required of City to be paid to Grantee under or pursuant to his Agreement. 14. Severability. If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive order or other rule of law, such term shall be 3 deemed reformed or deleted, but only to the extent necessary to comply with same, and the remaining provision of this Agreement shall remain in full force and effect. 15. Entire Agreement. This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire agreement between Grantee and City with respect to the subject matter hereof, and supersedes all prior oral or written representations and agreements regarding same. Notwithstanding any other term or condition set forth herein, but subject to paragraph 15 hereof, to the extent any term or condition contained in any exhibit attached to this Agreement or in any document referenced herein conflicts with any term or condition contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail. This Agreement may only be modified by written amendment executed by both parties hereto, or their successors in interest. IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows: L/ CQrmel Clay fhis q eat S� ("Grantee") By: /U%di?it-/ .e De LX Printed Name of Officer: ka19erme Q)// Title: Pieta-Aire- D1raC4 Date: !'%/ 15) a o a CITY OF CARMEL ("Grantor") By: phc., (5'" - teen t' James Brainard, Mayor Date: 747u..<4. /7 v2 6/7 ATTEST: Date: X1._14 - aO \� If you have any question concerning the City of Cannel's 2012 Arts Grant Program,grant writing,guidelines or application materials,contact: Sharon Kibbe,City of Carmel,One Civic Square,Carmel,IN 46032,Phone:317-571-2483,skibbet@carmel.in.gov. 4 S Katherine Dill Carmel Clay Historical Society 211 1' St. SW Carmel, IN 46032 April 15, 2012 Mayor James Brainard City of Carmel One Civil Square Carmel, IN 46032 Dear Mayor Brainard, Please find enclosed the Carmel Clay Historical Society's application for the Carmel Arts Grant in the amount of$10,624. Should you have any questions, please don't hesitate to contact me. Cheers, Katherine Dill Enclosures Compelling Stories—Fascinating People—Interesting Places Exhibit A Carmel Clay Historical Society Arts Grant Narrative 2012 The Carmel Clay Historical Society is dedicated to enriching the lives of the residents of Clay Township and the city of Carmel, Indiana, by collecting, preserving, and interpreting the history of the Monon Train Depot, the city of Carmel and Clay Township, and the people who have lived here. To meet this mission the CCHS hosts temporary and permanent exhibits in its Monon Depot Museum, offers public programs about aspects of Carmel history, hosts an annual home tour showcasing local structures, provides classroom and curriculum material to Carmel Clay schools, and speaks to local service organizations about local history. The Carmel Clay Historical Society requests $10,624 from the City of Carmel for the support of exhibits and arts programs. Funds will be used for four main purposes: the development and creation of a new permanent exhibit about Carmel, the digitization of the society's photograph collection, the Holiday Home Tour, and the improvement of CCHS grounds to make them more suitable for arts programming. We are fortunate to have two beautiful new exhibit cases at the Monon Depot Museum. In one of those double-sided cases, we would like to feature a new permanent exhibit about Carmel as it is today—the people, the religions, the ethnic cultures—and trace the history back to the settling of the area by Quakers. This would be part of this year's celebration of Carmel's 175th anniversary. This exhibit will help current residents understand how they contribute to and are a critical part of Carmel and Clay Township, which is not just a bedroom community of Indianapolis, but a city with a valuable cultural and history in its own right. It is a culture and history they have helped make by choosing to live and work here. In order to develop that exhibit, we will host a series of town hall meetings at local organizations and schools to gather information from the people who call Carmel home. We will gather photographs and artifacts from these groups, share their stories, and compare them to the founding Quakers with whom they many of the same values. $3,624 of requested funds will support this project. The CCHS also requests funds to digitize its photograph collection, which will ensure permanent preservation of the images as well as enable us to share them online. We recently contracted with a professional photograph historian to continue the digitization project carried out until now by volunteers.A member donated money to support the initiation of this project, and further funds from the City of Carmel would allow us to expand the project and digitize even more photographs. While our volunteers have made progress digitizing our photographs, it has been slow. Hiring a historian to continue the work would ensure the project is completed professionally and in a timely manner. In addition, the photo historian will be able to help us date unidentified photographs and determine locations in images previously unknown. Once our images are digitized and made available online, the public will be able to search our collection from their homes and order copies of the prints, which will, in-turn, develop a larger revenue stream than we currently have. This is one step we are taking to be more financially solvent. Digitization of our photographs is one of the elements of our strategic plan. The Holiday Home Tour enters its 16`x' year in 2012. The event involves a series of tours over two days and through four residences. The tour highlights the importance of preserving Carmel's historic homes and antiques. Historic biographies of each home are published in the tour program so participants can appreciate the different architectural and historic aspects of the homes and where the structures and/or the antiques fit into the cultural landscape of Carmel's history. Finally, our grounds have been groomed beautifully by a local Master Gardner chapter and we continue to add amenities to make our property more useful and attractive. We use our grounds for arts programs, art exhibit receptions, and general public use. We are requesting funds to improve the grounds by building a new handicap ramp off the end of our deck (our current handicap ramp was made by volunteers years ago and is too steep for use by a wheelchair). The funds will also be used to erect a plaque explaining the significance of the concrete base in our front lawn: it was the base to Carmel's—and one of the nation's—first traffic signals. Next year, we plan to work with a local artist to create an artistic rendering of a traffic signal that will celebrate the local innovation. The piece of art will be placed on top of the base. The plaque for which we are requesting funds will be the first step in interpreting this local treasure and will give context to what is now a large piece of concrete. Projects in these areas would help the CCHS further develop its cultural and arts programs. Thank you for your consideration. Compelling Stories—Fascinating People—Interesting Places o 0 0 o 0 ® R 7 9 2 \ a 0 / 0 / 0 0 0 • 'C r0 77 ° 00 3 \ / 99 99 7 99 Cl 99 S ? cr k \ C) f - - 0 CD f ƒ k = aa z c w 0 a ƒ U 99 7 99 99 0 I 44 / \ /$5- 0 k$ r M M / ¢ o m ° ° a y ƒ Q "4 k \ /_ % s I) \ § f U \ \ § % fO \ \ 0 _% f £ Q / � k / � � \ / / / 2 0 Ct 0 2 Gt / � 3 / 2 2 / c _ ƒ « 2 \ / / V ) c % § % A / / \ / 2 § — Cr ¢ 2 .t U S E. 2 G 1.4 \ n.u . C = ... = . © @ S / cam A E / * G.) 0) M 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 i_ 0 0 0 0 0 0 0 0 = o Li" Ln 0 0 0 0 0 0 CD H r inv `» i to ri a) in tl? E O r - A as a) a O a) a) 2 co co m .°c a 0 } E as vs ui 0 C in MC c p LO 0 C.) a) 4- CL = w o C 2 0 N Li a`) 2 c CO _ c — 0 0 0 �° L as � - U) CO fl U a) c � U m O t ca d La a a) J (a O C H 0 Sheet1 Carmel Clay Historical Society 2012 Budget Exhibit B Income Memberships Individual $1,400.00 Family $1,200.00 Life $- Donations _ Annual Campaign $7,500.00 Matching Gifts $500.00 Memorials $100.00 Clay Township Grant $12,500.00 Misc Grants Event Revenue 175 Anniversary Sponsors May Luncheon Sponsors $1,500.00 May Luncheon Reservations $3,500.00 Holiday Home Tour Sponsorships $5,000.00 Holiday Home Tour Reservations $5,000.00 Other Events: Teas, etc $60.00 Tours/Programs School Tours $400.00 Scout Tours $30.00 Appraisal Program $50.00 Program door fees $50.00 Classes $50.00 Earned Income Depot Retail Depot Retail Sales $750.00 175th Anniversary Poster sales $2,000.00 _ _ De-accessioning sales Miscellaneous $- .,Total Income r $41,590.00 Expenses Payroll Salary $11,000.00 Payroll Taxes $1,000.00 Workman's Comp $750.00 Insurance Fire & Casualty $2,000.00 Security $540.00 Utilities Electric - Depot 7000-3295-01-8 $700.00 Page 1 Sheeti Electric- Cottage 8000-3295-01-3 $700.00 Electric/Yard Light 1460-3717-01-6 $155.00 Vectren/Gas $1,400.00 Phone/ATTInternet $1,200.00 Water/Sewer Carmel City $600.00 Trash Service Building/Grounds Maintenance $2,000.00 Office Office Equipment $100.00 Office Supplies $1,200.00 Archival Supplies Computer Software $100.00 Postage-Annual Bulk Permit $90.00 Stamps+ bulk mailings $910.00 Printing $2,000.00 Dues, Fees, Memberships Annual Credit Card fee_ $29.00 Chamber of Commerce annual dues $100.00 AIM annual dues $35.00 IN Business Entity Annual Filing $10.00 Computer backup annual $50.00 AASLH Dues-everyother year Special Event Expense May Luncheon Expense $2,400.00 HHT Expense $3,500.00 Board Expense Carmel Christian Church $200.00 Annual Volunteer Plaque $35.00 Refreshments $100.00 CarmelFest Parade entry fee $50.00 Advertising/Marketing $200.00 Advisory Committee $300.00 Contractors Intern $6,500.00 Newsletter support $300.00 IT Support $500.00 Brochure layout $300.00 Grant Expenses Earned Income Depot Retail Expense $300.00 State Sales Tax for 2011 ,Total Expenses .$41,354.00 Page 2 RESOLUTION NO. BPW-12-19-12-04 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING RECEIPT OF CONTRACT WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana ("City"), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City's mayor shall sign all contracts of the City; and WHEREAS, pursuant to his authority under Indiana law, the City's mayor, the Honorable James C. Brainard, has signed the City contract attached hereto as Exhibit A (the"Contract"); and WHEREAS, Mayor Brainard now wishes to present the contract to the City's Board of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk-Treasurer's Office, and made available to the public for review. NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as follows: 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt of the Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk-Treasurer and thereafter made available to the public for review. I^ SO RESOLVED this '((���" I day of � )2� t ( , 2012. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: JamesBrad, Presiding Officer D te: LA M.ry A Burke, Member-/ Date: !/07 // Lori S. Watson = bcr Date: /c9-- R/1a- ATTE ': ''L / , .41 I Diana Cordray, IMCA, Clerk-Treasurer Date: t a' t 't - t )-- ZAE Bass\My Documents\BPW-Resolutionst2012Acknowledge HISTORICAL SOCIETY Agmt 12-18-12.docx1211i/2012 9:49 AM