Interntl Talent Academy/Art Grant/$15,000 bap I2"19- 00
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INDIAss
ARTS GRANT PROGRAM
AGREEMENT c j
This Grant Agreement (herein referred to as "Agreement" entered into by and between The City
of Carmel (the City) andihtentd\ORralTilitea Iled(the irantee), is executed pursuant to the
terms and conditions set forth herein. In consideration of those mutual undertakings and
covenants, the parties agree as follows:
1. That on behalf of Grantee, a not-for-profit corporation, 1,
Kci,1c, "n t/�— . an authorized representative of Grantee, am
applying for a City of Carmel ("Grantor") Arts Grant.
2. Purpose of this Grant Agreement. The pur Ae of his Agreement is to enable the
ohs oo.
City to award a grant of r , ' ollars an 0 Cents ($XXX,XXX,XXX) to the
Grantee for the eligible costs of the project (the "Project") or services as described in
Exhibits A and 13 of this Agreement. The funds shall be used exclusively in
accordance with the provisions contained in this Agreement. -
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not-for-profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
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B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
1. A description of the proposed use of the grant funds (EXHIBIT A);
2. A budget for the calendar or fiscal year for which the grant is requested
(EXHIBIT B);
3. Certified copies of incorporation as a not-for-profit corporation under state law
(EXHIBIT C);
4. A not-for-profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not-for-profit corporation that is exempt from
Federal income tax (EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee (EXHIBIT E);
6. A list of the Grantee's board of directors and officers listed (EXHIBIT F).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds.at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
(3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees.
7. Year end review. Grantee agrees to provide the City of Cannel a year-end report for
each year, describing how the grant was used and the impact of the dollars received.
This Grant award may not exceed one third (1/3) of Grantee's combined contributed
income, revenue of sales, and/or ticket revenue from the previous year. If the Grant
amount is in excess of sixty thousand dollars ($60,000.00), the Grantee agrees to
provide, at Grantee's cost, a review or audit of the grantee. Said review or audit shall
be performed by a Certified Public Accountant ("CPA") who is neither an employee
of Grantee nor a member of the Grantee's Board of Directors, to be provided to the
City of Carmel by March 31 of the following year.
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S. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply Grantee
with the graphics/logos necessary for compliance.
9. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the State that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
10. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana or Federal law.
11. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the F-Verify program as defined in IC 22-5-1-7.3. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating in
the F-Verify program. Additionally, the Grantee is not required to participate if the
Grantee is self employed and does not employ any employees.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty (30) days after being notified by the State.
12. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
13. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement; and neither Grantee nor any of its officers, employees,
contractors, subcontractors and/or agents are employees of City. The Grant amount
set forth herein shall he the full and maximum compensation and monies required of
City to be paid to Grantee under or pursuant to his Agreement.
14. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
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decried reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
15. Entire Agreement. This Agreement; together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, bin subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows:
�7, xint ire, itaca- 4e 0-474 (“Grantee")
B v: �� C%itdL 1�f/�+E7-r/1' a_—
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Printed Name of Officer: /G2'7flti�G } °ml"ti}'itle: ,�' `2 r
Date: i//t/AZ /
CITY OF CARMEL ("Grantor")
By: A'�t r
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James Brainard, Mayor
Date: llIZbpZ.-
A"TEST:
l
Date: 't .
If sou have ally question concerning the City of Car mers 2012 Ails Gums Program,grant writing,guidelines or application materials,contact:
Sharon Kibbe,City of Carmel,One Civic Square,Carpel,IN 46072,Phone:317-571-2483,skibbef carmel.in.nov.
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EX ' ¢ IU TA
INTERNATIONAL fTALEMT ACADEMY
Tefontung Arts Schooforgoung Children and Their Parents
''t,e.vr
April 12, 2012
Mayor Jim Brainard International Talent Academy
Carmel Arts Advisory Committee 1153 Aqueduct Way
City Hall, Third floor Indianapolis, IN 46280
One Civic Squire
Carmel, IN 46032
Dear Mayor Brainard and Carmel Arts Advisory Committee:
I am writing on behalf of the International Talent Academy (ITA), a 501 (c) (3) non-profit organization.
We are dedicated to performing arts education of young children and their parents through uniquely
designed international programs with emphasis on early brain development.
Enclosed, please find our mission statement and a description of the organization, a 2011 annual report, a
copy of the IRS letter confirming our non-profit status, 2012 budget and a letter requesting funds
specifically for our organizational and teaching development. ITA respectfully requests 825,000.00 in
support of the organization's growth and development.
Thank you and the Carmel Arts Advisory Committee for your consideration.of this good faith request
from the International Talent Academy. If you require any further information, I would be happy to
provide it.
Sincerely, zo•O�
Tatyana Komarova, Executive Director
Board of Directors of the International Talent Academy
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Tel/Fax(317)815-9381 E-mail:Tatyana a Internationaltalentacademy.org www.InternationalTalentAeademy.org
ITA is a 501 (e)(3)non-profit organization.Tax ID#20-4369460.
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The International Talent Academy (ITA) is a non-profit educational organization that was established
in Carmel_ Indiana in 2006 by its Executive Director and founder, l'atyana Komarova.
HA mission: to promote awareness of early brain development and provide advanced learning opportunities
to young children and their parents through internationally acclaimed programs in music, art, theater, dance
and liberal arts, all in ONE location.
ITA is dedicated to elevating performing arts and early childhood education to world-class standards, and
helping children to discover their talents and reach their fullest potential.
As a part of our scholarship program, front 2007 to 2012 we supported:
• 4 students to perform at Carnegie Hall as winners of the World Piano Competition in Cincinnati.
• 1 student to compete at the Rotary International Children's Music Competition in Moscow, Russia.
• Youth ballroom dance couple for a two month intensive international training program in Ukraine.
• We awarded 8 full and 10 half scholarships to the Orchard Park Elementary School students to
attend our "Lights. Camera, Acting"summer camp in 2010.
• Many piano students have earned awards by performing at local events for a variety of organizations.
• In 2012 we plan to run 5 summer camps for children ages 3-12. The camps would include 25 full and
half scholarships for underprivileged children.
We greatly appreciate the grant /14 received last year from the 4CDC, and would like to report what was
accomplished with its help during the last year:
1TA 2011 Report:
• 22 different performing and liberal art programs for children and adults have been running at the Carmel
Moron Community Center, CMC Office Center, Chyten Educational Services, Primrose schools, and
private piano studios during the year of 2011.
• • 434 students went through the I TA programs in 2011.
• 5 new teachers have been trained and hired to run additional programs.
• New materials and equipment was bought to support the programs.
• New theater program was developed for children with disabilities.
• ITA piano students had individual and group performances at local retirement communities and schools.
• ITA Ballroom dance and piano students participated at the Opening of the Tarkington Theater and other
community events such as CarmelFest, Carmel Arts Festival, Young Performers Showcase and other
non-profit organizations' fundraisers.
• To support local art organizations' fundraisers, ITA has provided 20 gift certificates for various lessons
and performances.
Tel/Fax(317)815-9381 E-mail:Tatyana @lnternationahatenracademy.org www.InternationalTalentAcademy.org
LTA is a 501 (c)(3)non-profit organizarion.Tax ID#20-4369460.
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Current programs include:
Early Development and Liberal Arts Programs — for children ages 3-10
1. Piano Adventures
2. Music for Little Mozarts: Level 1 and 2.
3. Green Theater Improv
4. Stage Adventures
5. Etiquette for Little Ones
6. Learning Through Play (Train the Brain)
7. Puppet Play
8. Fun Kingdom Summer Camp
Talent Development Programs'—for children ages 3-17
9. Etiquette Kingdom
10. Latin Dance
11. Lights, camera, acting
12. Musical Math
13. American Girls
14. Stage Acting
15. Musical Theater
16. Show Dance
Adoptive programs (ages 8-25)
17. Come Act with Me!
Parents' School
18. Dancing as the Stars: beginner and intermediate classes
19. Stage Acting Workshop
20. Can you Improvise?
21. Early Brain Development 101
22. Positive Parenting
23. Individual consultations for parents: I-low to challenge and motivate your child?
Our Goals for 2012 are to:
• Solidify public awareness of the ITA's mission.
• Open more programs at the Monon Center and other locations, including local preschools.
• Design and execute programs and summer camps for underprivileged children in the Carmel area,
focusing on Orchard Park elementary school children and others in need.
• Expand course offerings by purchasing additional program equipment.
• I-lire and train additional teachers for music, drama, etiquette and 'train the brain' programs.
• Continue promoting voting students and provide scholarships.
• Participate in the Carmel community and Arts and Design District events.
• Sponsor fundraising events at local schools and non-profit organizations.
• Establish connections with other educational organizations nationally.
• Set up a program for higher training for teachers and administration.
• Develop new marketing and financial strategies for ITA.
• Explore additional sponsors and grant opportunities.
• Recruit more Board members and volunteers.
• Develop new Board strategy and training.
Tel/Fax(317)815-9381 E-mail:Tatyana @Imcrnaiionaltalentacademy.org www.InternationalTalentAcademy.org
ITA is a 501 (c)(3) non-profit organization.Tax ID #20-4369460.
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We respectfully request your financial assistance:
$15,000.00— Current Program Operations/Continued Marketing/Hiring and training new teachers
$5,000.00— New Program Development (and purchase of necessary materials).
$3,000.00 - New summer camp programs and scholarships for underprivileged children.
$2,000.00— Facility rent, lease oft pianos, and other necessary technology equipment.
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TOTAL: $25,000.00
Your support is greatly appreciated!
Sincerely,
Tatyana Komarova, Executive Director
Board of Directors
International Talent Academy
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Tel/Fax(317)815-9381 E-mail:Tatyana@Internationaltalentacademy.org www.ImernationalTalentAcademy.org
ITA'is a 501 (c)(3)non-profit mganization.Tax ID#20-4369460.
EX I : IT I
International Talent Academy
2012
Ordinary Income/Expense Budget
Income
Contributed support
Individual/business contribution $ 800
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Split-interest agreement contribution S 400
Local government grants $ 25,000
Total -Contributed support $ 26,200
Earned revenues
Program Service Fees $ 32.000
Interest on Savings & Investments $ 75
Total- Earned revenues $ 32,075
Special events
Fundraiser 2012 $ 7,500
Total - Special events $ 7,500
Total Income $ 65,775
Expense
Fundraiser
Fundraiser 2012 $ 4,500
Total Fundraiser S 4.500
Grant&contract expense
Grants to other organizations $ 300
Awards&grants to Individuals .5 2,500
Total -Grant&contract expense $ 2,800
Salaries&related expenses
Officers&directors salaries $ 25.000
Salaries & wages-other $ 4,000
Fundraising/Marketing Help $ 1,000
Professional fees-Grant writing $ 1,000
Professional fees-Administrative contractor $ 500
Contractual help $ 17,500
Total -Personnel expenses $ 49,000
Non-personnel expenses
Equipment $ 500
Supplies $ 500
Donated materials& supplies $ 500
Postage,shipping,delivery $ 200
Phone and Internet $ 1,000
Printing & copying $ 300
Books, Material for Classes $ 300
New Program Development $ 2,500
Total- Non-personnel expenses $ 5,800
Occupancy expenses
Rent,parking,other occupancy $ 200
Piano rent $ 800
Total -Occupancy expenses $ 1,000
Travel & meetings expenses
Conference,convention,meeting $ 500
Total -Travel &meetings expenses $ 500
Miscellaneous expenses
Meals $ 300
Insurance-non-employee $ 425
Membership dues-organization $ 350
Advertising expenses $ 1,000
Misc expenses-Other $ 100
Total -Misc expenses $ 2,175
Total Expense $ 65,775
Net Income -$ -
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RESOLUTION NO. BPW-12-19-12-06
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING RECEIPT OF CONTRACT
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana ("City"), is authorized to
enter into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City's mayor shall sign all contracts of the City; and
WHEREAS, pursuant to his authority under Indiana law, the City's mayor, the Honorable James C.
Brainard, has signed the City contract attached hereto as Exhibit A(the "Contract"); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City's Board of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk-Treasurer's Office, and made available to the public for
review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk-Treasurer and thereafter made available to
the public for review. " "
SO RESOLVED this day of 1X( 1� >�I� , 2012.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:,
Jaynes Brainard, Presiding ng Officer
D ate:
esta
Mary n Burke, Memb r
Date: / O-17 /09
/ I,
Lori S. atso., emller
Date: /t
ATT ST:
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liana Cordray, E bA, Cl k-T easurer
Date: (J 9 ( f
Z:E Bass\My DocumentskBPW-Resolutions\2012 Acknowledge INTL TALENT AGENCY Agmt 12-18-12.d OCX12118/2012 9:51 AM