Service First/CRC/office cleaning 3732. "
R \/ ICE FIRST
••• C LEANING •
FOR YOUR IMAGE. FOR YOUR HEALTH:"
:117 770 8042
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Carmel Redevelopment Commission
30 W. Main Street Suite 220
Cannel,IN 46037
Phone: (317)571-ARTS
January 7, 2009
Dear Ms Mielke:
Thank you for allowing Service First Cleaning,the opportunity to provide a quote to maintain
the cleaning services for your facility. We are confident in our ability to service your cleaning needs.
We are different From most cleaning companies, as we place much ofour energy towards fine-tuning
our process that centers on the quality ofour service that we provide,through frequent on-site
inspections,along with the up to date technology that we utilize, which enables us the ability to
monitor some of the activities in our facilities. We also treat our staff with a level of respect that's
uncommon in this industry. As a result they feel good about providing the services that we offer to our
clients. Enclosed, is a comprehensive cleaning proposal which includes cost for janitorial as well as
other cleaning related services. In our years of experience,we have Found that our customers appreciate
not having to deal with the time consuming task of-planning, coordinating and budgeting for these
additional services. As a convenience to you, we give you the option of including these services in
your monthly cost. We feel as iFthis will enable you to fully benefit in being able to adequately
budget for cleaning services. We strive to provide you with a level of housekeeping services above and
beyond your current and Future expectations. Lastly,the total monthly investment represents your
only cost and is inclusive of:
All labor
All supervision
All materials For cleaning
All equipment For cleaning
All payroll, payroll taxes, insurance, etc.
Please do not hesitate to call our office should you have any questions or concerns regarding the
contents oFthis proposal.
Respectfully yours,
Leon P. Moffett II
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-. C LEA NI NG-
17 770 8042
CLEANING CONTRACT AGREEMENT
This Agreement,dated January 7,2009 is made between
SERVICE FIRST CLEANING,INC("SFC")and CARMEL REDEVELOPMENT COMMISSION
("CLIENT"). Both SFC and CLIENT agree that SFC will begin service on with the
following terms and conditions.
CLIENT agrees to contract SFC to perform services according to the outlined cleaning schedule enclosed:
Service shall be performed at the following location.
CLIENT: CARMEL REDEVELOPMENT COMMISSION
ADDRESS: 30 W. Main Street Suite 220
CARMEL, IN 46032
PHONE: (317)571-2787
FAX: (317)571-2789
I. CLIENT agrees to contract SFC to perform cleaning.
2. CLIENT agrees to verbally notify SFC of any non-performance prior to written notification.
3. CLIENT agrees to pay SFC the total sum of the monthly billing amount for the contracted fixed
frequency services on or before the last day of each month for services rendered;and to pay
`Net 15'for all other(optional and special requests)services. If payment is not made in
compliance with the Pricing Schedule on a monthly basis, CLIENT will be given a thirty(30)
day grace period after which a late charge calculated at 1 1/2%per month shall be charged to
client.
4. Credits for recognized holidays were pre-determined and given as part of the
monthly charge herein, and no other adjustments will be made for those holidays
which include Thanksgiving Day,Christmas Day,New Years Day,Memorial Day,
4's of July and Labor Day.
s. CLIENT agrees that within ninety(90)days after termination of this agreement,CLIENT will
not employ directly or indirectly any employees,agents or representatives of SFC.
6. For the first ninety(90)days from the service begin date of agreement CLIENT agrees to
monthly terms.This agreement will then begin a term of one(1)year from service date, and
shall be automatically renewable on the anniversary date, with the same terms and conditions,
unless either party shall give written notice of termination,at least thirty(30)days prior to said
anniversary date.This notice can be sent via email, first class mail or facsimile. If timely notice
is given for termination,this Agreement shall expire at midnight of the anniversary date.
Otherwise,this agreement may be terminated for non-performance only.
- -CLEANING' -
770 0042
7. Nonperformance is defined as failure,neglect or refusal to perform any act stipulated under this
Agreement. This includes failure to appear for performance of cleaning services,and incomplete
cleaning services such as failure to abide by the Cleaning Schedule. Non-performance as
defined by breach of security or theft may result in termination with 30 days written notice.
8. The terminating party must give the other party written notice specifying in detail the nature of
any defect in performance. The non-terminating party shall have thirty(30)days to cure,to the
reasonable satisfaction of the terminating party. If satisfaction is not achieved at the end of the
thirtieth(30)day,the terminating party shall notify the non-terminating party in writing of
failure to cure,and the agreement shall terminate thirty(30)days from the date of said notice.
All written notices must be timely and be delivered via certified mail, facsimile,or email. In the
event CLIENT terminates this agreement for any reason other than non-performance,CLIENT
agrees to pay SFC as liquidated damages an amount equal to the monthly charge stated in the
Pricing Agreement.
C UE A�INII NG --
770 8042
NIGHTLY CLEANING SCHEDULE
Entrance, Lobby& Office Areas
• All trash receptacles are to be emptied and trash removed to collection point. (Liners to be
furnished by client)
> Vacuum all carpet runners
> Clean, polish and disinfect drinking fountains
• Thoroughly dust accessible horizontal & vertical surfaces, including desktops, files, windowsills,
chairs, tables and pictures.
> Damp wipe all accessible horizontal surfaces to remove coffee rings and spillage as needed.
> Dust mop hard surface floors with a treated dust mop.
> Damp mop hard surface floors to remove any spillage from soiled areas
> Damp wipe entrance metal and fingerprints on entrance glass.
> Spot clean all partition glass.
LUNCH ROOMS& BREAK ROOMS
> Empty trash receptacles,and remove trash to a collection point. (Liners to be furnished by client)
> Clean interior and exterior of microwave oven.
> Dust mop hard surface floors.
• Damp mop hard surface floors with a disinfectant.
770 3042
WEEKLY CLEANING SCHEDULE
Entries,Lobbies,Offices,Martial Arts Studio
➢ Dust all vertical surfaces of desks, file cabinets,chairs,tables and other office furniture.
➢ Thoroughly vacuum all carpeting taking care to get into corners,along edges and beneath furniture
➢ Thoroughly damp mop all hard surface floors,taking care to get into corners,along edges and
beneath furniture.
➢ Spot clean exterior of refrigerator and vending machines(if applicable).
➢ Dust telephones.
➢ Dust all exposed horizontal surfaces, including tables,counter tops, chairs and windowsills.
MONTHLY CLEANING SCHEDULE
Entries, Lobbies,Offices,Martial Arts Studio
➢ Accomplish all high/low dusting(below 8 feet)not reached in the above mentioned cleaning
including blinds, vents and baseboards.
➢ Remove fingerprints and marks from around light switches and doorframes.
➢ Damp wipe telephones using a disinfectant.
CLEA NI N G -•
770 8042
RESTROOMS
➢ Stock towels,tissue and hand soap.(To be furnished by CLIENT).
➢ Empty sanitary napkin receptacles and wipe with a disinfectant.
➢ Empty trash receptacles and wipe if needed.
➢ Clean and polish mirrors.
➢ Wipe towel cabinet covers.
➢ Tops of minors and frames.
➢ Toilet seats to be cleaned and disinfected on both sides.
➢ Scour and sanitize all basins. Polish all bright work.
➢ Mop and rinse restroom floors with a disinfectant.
\�C6-1F
- C L E 4 N I N G
770 8042
SERVICE CLEANING PLAN
CARMEL REDEVELOPMENT COMMISSION
30 W. Main Street Suite 220
Carmel, IN 4603lndianapolis, IN 46032
Phone: (317)571-2492
Monthly Service Cost
Cleaning Services six's 2x's 3x's 5x's
Janitorial 150 299 399 499
Carpet Cleaning
(Two 2 times per
year) 12 12 12 12
Total $211.00 $311.00 $411.00 $511.00
457
tar X5.2775-04 :05 JEL
- '.MERICAN FAMILY MUTUAL INSURANCE COMPANY
MADISON, WISCONSIN 53783-0001
•
COMMERCIAL GENERAL LIABILITY COVERAGE PART
POLICY NUMBER DECLARATIONS
13 152779-04
COMPANY CODE
0008-BLBK IN
NAMED SERVICE FIRST CARPETS
INSURED
MAILING PO BOX 118
ADDRESS NOBLESVILLE IN 46061-0118
LIMITS OF INSURANCE
GENERAL AGGREGATE LIMIT(OTHER THAN PRODUCTS-COMPLETED OPERATIONS) S2,000,000
PRODUCTS-COMPLETED OPERATIONS AGGREGATE LIMIT
PERSONAL&ADVERTISING INJURY LIMIT $2,000,000
EACH OCCURRENCE LIMIT $1,000,000
DAMAGE TO PREMISES RENTED TO YOU LIMIT-ANY ONE PREMISES S1,000,000
MEDICAL EXPENSE LIMIT-ANY ONE PERSON $1$5,000
$5,000
LOCATION OF ALL PREMISES YOU OWN, RENT OR OCCUPY
LOCATION 0001 PREMISES 001
8383 CRAIG ST
INDIANAPOLIS MARION COUNTY IN 46250
CLASSIFICATION
PREMIUM
CODE DESCRIPTION P
BASIS RATE ADVANCE PREMIUM
ALL PR/ ALL PR/
OTHER CO OTHER CO
91405 CARPET/UPHOL- 5.
i6 6_ 813 1 N r,^r 7
STERY •CLEANIiQG- (- --� $1:053.00 (INCL.)
PRODUCTS-CON-
PLETED OPERA-
TIONS ARE SUB-
JECT TO GENERAL
AGGREGATE LINT'
EE) (0)
.^_' S=ENPLGYEE MONTH L=PER EMPLOYEE MONTH
TOTAL ADVANCE PREMIUM $1,053.00
° Forms and endorsements applying to this coverage part and made pad of this policy at time of issue:
CO 00 01 12 04 CG 74 01 07 03 CG 21 47 07 98 CG 21 50 09 89 1L 00 21 07 02
0 IL 75 02 06 99 IL 01 58 03 00 CG 01 23 03 97 CG 21 60 09 98 CG 74 02 10 97
oo CG 21 67 12 04 CG 77 14 04 02 CG 00 67 03 05 CG 21 96 03 05 CG 03 00 01 96 •
IL.09 85 01 08 CG 21 73 01 08
0
0
0
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r
M1
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N
^'+ AGENT 073-554 PAGE
ANTHONY J SCHNEIDER JB
10830 PENDLETON PIKE STE E BRANCH 07/ 02-12
INDIANAPOLIS ENTRY DATE 07/01/2008
IN 46236-3301
CO AF 81 87 98
INSURED
5%4.iii.LS'5E: