Brown Equipment/Street/$165,000/Street Sweeper Brown Equipment Co., Inc.
o S%eet'Department- 2013
Appropriation#43-530.99; P.O. #26326 r.
Contract Not To Exceed $165,000.00 4101,4
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES oc4
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement") is
hereby entered into by and between the City of Carmel, Indiana, acting by and through its Board
of Public Works and Safety ("City"), and Brown Equipment Co., Inc., an entity duly authorized to
do business in the State of Indiana ("Vendor").
TERMS AND CONDITIONS
1. ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of
same constitutes its acceptance of all of the Agreement's terms and conditions.
2. PERFORMANCE:
City agrees to purchase the goods and/or services (the "Goods and Services") from Vendor using City
budget appropriation number 43-530.99 funds. Vendor agrees to provide the Goods and Services and to
otherwise perform the requirements of this Agreement by applying at all times the highest technical and
industry standards.
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder
shall be no more than One Hundred Fifty-Eight Thousand Dollars ($165,000.00) (the "Estimate").
Vendor shall submit an invoice to City no more than once every thirty (30) days detailing the Goods
and Services provided to City within such time period. City shall pay Vendor for such Goods and
Services within sixty (60) days after the date of City's receipt of Vendor's invoice detailing same, so
long as and to the extent such Goods and Services are not disputed, are in conformance with the
specifications set forth in Exhibit A, are submitted on an invoice that contains the information
contained on attached Exhibit B, and Vendor has otherwise performed and satisfied all the terms
and conditions of this Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has
previously agreed, in writing, to pay an amount in excess thereof.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to those
certain specifications, descriptions and/or quotations regarding same as were provided to Vendor by City
and/or by Vendor to and accepted by City pursuant to or as part of that certain City of West-Lafayette,
Indiana Street Sweeper Bid Proposal Package, all of which documents are incorporated herein by reference,
and that the Goods and Services will be delivered in a timely, good and workmanlike manner and free from
defect. Vendor acknowledges that it knows of City's intended use and expressly warrants that the Goods and
Services provided to City pursuant to this Agreement have been selected by Vendor based upon City's
stated use and are fit and sufficient for their particular purpose. Further, Vendor is the only distributor that
can sell under the City of West-Lafayette contract, as shown in attached Exhibit C.
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Brown Equipment Co., Inc.
Street Department-2013
Appropriation#43-530.99: P.O. #26326
Contract Not To Exceed$165,000.00
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same ("Effective
Date"), and both parties shall thereafter perform their obligations hereunder in a timely manner, Time is of the
essence of this Agreement.
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor's sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as specified herein;
(c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
(1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers' compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit D. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor's
provision of Goods and Services pursuant to or under this Agreement or Vendor's use of City property.
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7
Brown Equipment Co., Inc.
•' Street'Department-2013
Appropriation#43-530.99: P.O. #26326
Contract Not To Exceed$165.000.00
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor's agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement.
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
12. E-VERIFY
Pursuant to I.C. § 22-5-1.7 et seq., Company shall enroll in and verify the work eligibility status of all of its
newly-hired employees using the E-Verify program, if it has not already done so as of the date of this
Agreement. Company is further required to execute the attached Affidavit, herein referred to as Exhibit E,
which is an Affidavit affirming that: (i) Company is enrolled and is participating in the E-verify program, and
(ii) Company does not knowingly employ any unauthorized aliens. This Agreement incorporates by
reference, and in its entirety, attached Exhibit E. In support of the Affidavit, Company shall provide the City
with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not
take effect until said Affidavit is signed by Company and delivered to the City's authorized representative.
Should Company subcontract for the performance of any work under this Agreement, the Company shall
require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or
contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E-
verify program. Company shall maintain a copy of such certification for the duration of the term of any
subcontract. Company shall also deliver a copy of the certification to the City within seven (7) days of the
effective date of the subcontract. If Company, or any subcontractor of Company, knowingly employs or
contracts with any unauthorized aliens, or retains an employee or contract with a person that the Company or
subcontractor subsequently learns is an unauthorized alien, Company shall terminate the employment of or
contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the Company or any
subcontractor of Company fail to cure within the Cure Period, the City has the right to terminate this
Agreement without consequence. The E-Verify requirements of this Agreement will not apply should the E-
Verify program cease to exist.
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3
Brown Equipment Co., Inc.
Street'Department-2013
Appropriation#43-530.99; P.O. #26326
Contract Not To Exceed S 165,000.00
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
14. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City's prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement.
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel AND Douglas C. Haney, City Attorney
One Civic Square Department of Law
Carmel, Indiana 46032 One Civic Square
ATTENTION: Carmel, Indiana 46032
If to Vendor: Brown Equipment Co., Inc.
10603 Majic Port Lane
Ft. Wayne, IN 46899
Telephone: 1-800-747-2312
E-Mail: brownequip@msn.com
ATTENTION: Douglas W. Brown
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
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Brown Equipment Co., Inc.
" Street'Depamnent-2013
Appropriation#43-530.99: P.O.#26326
Contract Not To Exceed $165,000.00
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City's authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2012 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
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Brown Equipment Co., Inc.
" Street'Department-2013
Appropriation#43-530.99; P.O. #26326
Contract Not To Exceed$165.000.00
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
27. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same. Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA Brown Equipment Co., Inc.
by and through its Board of Public
Works and Safety
By: By:
/ 2
AOSCI
James Brainard, Presiding Officer Aut o : ed ' ignature
Date: - G --
Douglas W. Brown
Printed Name
ary nn Burke, emb/er
Dat : -{, �� President
Title
Lori S/W3t n, Member FID/TIN: 35-1346745
Date: -7 &Ala
Last Four of SSN if Sole Proprietor:
ATTEST:
1 Date: 1-14-13
atialtDO'OlY
Diana Cordray, C Clerk-Treasurer
(Date: -0-(3
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AMMY I
/J V " � ,®t // VarmeI1 IRTIFICA E !AIL 0031 015500
\,\\1/'ll*1l I\�\�/. lll'1l CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 26326
35-60000972
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES.A
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIP
SHIPPING LABELS AND ANY CORRESPONDENC
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997
1RCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
1211912012
Public-Finance.Com Street Department
VENDOR SHIP 3400 W. 131st Street
TO
100 East Hospital Road Carmel, IN 46074
Franklin, IN 46131 (317) 733-2001
JONFIRM.ATION BLANKET CONTRACT PAYMENT TERMS FREIGHT
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Account 0043-530.99
1 Each sweeper lease payment $50,000.00 $50,000.00
• Sub Total: $50,000.00
r•
/ I $ UI
E• 1 • u i / 1-1 > •
Send Invoice To: .. _\_.- y
4-
Street Department 6iE,C pT 91
3400 W. 131st Street
Carmel, IN 46074- PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
Carmel Street Department PAYMENT $50,000.00
• A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS • I HEREBY CERTI HAT THERE IS AN UNOBLLGATED BALANCE IN
THIS APPROP N IENT TO PAY F R THE ABOVE ORDER
• SHIP REPAID. .
• C.O.D.SHIPMENTS CANNOT BE ACCEPTED.
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY
V✓
SHIPPING LABELS.
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 3945 TITLE
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
C 3 2 6 CLERK-TREASURER
DOCUMENT CONTROL NO. v VENDOR COPY
Brown Equipment Co., Inc. INVOICE a
P 0 Box 9799 •
Fort Wayne,IN 46899-9799 Date Invoice#
121182012 24569
Phone 1-800-747-2312
Bill To Ship To
CARMEL STREET DEPT. CARMEL STREET DEFT.
3400 W. 131 ST STREET 3400 W. 131 ST STREET
WESTFIELD,IN 46074 \VESTFIELD,IN 46074
Packing List# P.O.Number Terms Salesperson Ship Date Ship Via
•
1256 D.AUFFMAN NET 10 JOE OUR TRUCK
•
Quantity Item Code Description Price Each Amount
I Global Equipment 2013 GLOBAL STREET SWEEPER MODEL MX) 175,000.00 175.000.00
I USED EQUIPMEN... 2001 EI.GIN PELICAN SWEEPER -10,000.00 -10.000.00
•
•
•
•
Sales Tax (7.0%) Woo
•
Total of6.5:aro_uo-3
1
"EXHIBIT
C @ T 99
BROWN EQUIPMENT CO, INC.
10603 Majic Port Lane
PO Box 9799 Date: 9/18/2012
Fort Wayne, IN 46899-9799 Quote Expires on:
800-747-2312 FX: 260-478-1475 11/17/2012
West Lafayette Street Department browncquip@msn.com
% Clerk-Treasurer-City Hall
609 West Navajo St.
West Lafayette, IN 47906 Sales Quotation Salesman:
Kiel Williams
Quote Number: 000091812WL
Part# Description Cost Qty Extend
Street 2012 GLOBAL/ALLIANZ MX3 Street Sweeper. one $175,000.00
Sweeper INCLUDES:
Three Wheel Design, High Performance Sweep Package,
Dual Gutter Brooms, 5.6 cu.yd. Stainless Steel High Dump
Hopper, Lifetime Hopper Warranty, Totally Hydrostatic,
Front Center Mount Steering with Spring Suspension, Air
Ride Seat, TURBO II Pre-cleaner, John Deere Tier Ill Diesel
(115hp)with Safety Shutdowns, Two Year John Deere
Engine Warranty, Swing-out Radiator and Oil Cooler, 35
Gallon Fuel Tank, 230 Gallon Polyethlene Water Tank,
Front Strobe with Limb Guard Protection, Rear Halogen
Arrowstik with Limb Guard Protection, 120 amp Alternator,
Electrical Systems Locker, Hydraulic Systems Locker, Sun
Visor, Air Conditioning /Heater/Defroster/Cab Pressurizer,
Windshield Washer, Delay Wipers, Powder Coat Paint,
AM/FM/CD Stereo,12.5' Turning Radius, "Comfort Glide"
Drive Axle Suspension, Hydraulic Leaf Gate, Rear Camera
and Monitor, Unsurpassed Visibility, and Manuals as
Specified. Meets all published specifications.
Standard Global/Allianz One Year Parts and Labor
Warranty
Standard John Deere Two Year/2000 Hour Warranty
Delivery: 30-60 days ARO
F.O.B.: West Lafayette, IN
Trade-in: 1999 Swartze A7000 Sweeper Deduct ($20,000.00)
•
Sub-Total $155,000.00
Tax
Total $155,000.00
•
7
"EXHIBIT G`
Specification: 3 Wheel Mechanical High Performance Street Sweeper 0003 2012
SPECIFICATIONS: Three Wheel Mechanical Street Sweeper.
The sweeper to be furnished under this proposal shall be a three wheel
mechanical type, front wheel steer, single engine, high dump hopper, full
hydrostatic drive, 5:6 cubic yard hopper capacity with dual gutter broom system.
It shall be the manufacturer's latest model and design. These specifications shall
be regarded as MINIMUM. Bidders must furnish all descriptive literature,
manufacturer's compliance certificates and all other necessary data on the
equipment proposed as required in the specification. Bidder must also include an
Indiana User's List consisting of a minimum of ten municipalities that are using
the current model being bid.
Bidder must answer YES or NO to each specification line item except where
asked to state specific data. Failure to answer correctly, or failure to respond will
deem your bid as non-responsive. All line items with a "NO" response, shall be
explained in detail on the "Exceptions to Bid Specification" pages provided at the
end of this document.
(This specification contains fourteen pages and twenty-six clauses.)
1. HOPPER YES / NO
•
1.1 Hopper capacity shall be 5.6 cubic yards.
1.2 Hopper shall have a lifting capacity of 12,000 lbs.
1.3 Hopper shall be constructed of grade 304 stainless steel.
to permit longer life and lower the cost of operation, the debris
hopper excluding the dump chute, shall carry a lifetime warranty
for as long as the customer owns the sweeper. The warranty
shall include but not be limited to, the floor, sides, roof and
discharge door. The warranty shall cover rust, corrosion and
abrasion perforation, including normal wear and tear. Manufacturer
will be financially responsible for all repairs, parts and labor,
including protective coatings for the life of the sweeper. 100%
parts and labor. No pro-rating or hour limitations acceptable.
Vendors shall supply with their bid, a warranty statement from
the manufacturer in complete compliance with the published
warranty specification. Failure to do so, will deem your bid as
non-responsive.
•
1.4 Hopper dump system shall have a safety lockout system to
prevent any forward or reverse movement of the sweeper
with hopper in the raised position.
1.5 Hopper shall be raised and lowered by means of two 4" diameter
hydraulic cylinders.
Specification for 3 Wheel mechanical street sweeper 0003 9/ /11 n 11
"EXHIBIT a
a
Specification: 3 Wheel Mechanical High Performance Street Sweeper 0003 2012
1.6 Hopper shall have a load discharge door which will open
automatically when hopper is being raised and close
automatically when hopper is being lowered.
1.7 Hopper dump control shall be by means of a single cab dash
mounted rocker switch.
1.8 A seal shall be provided between the hopper and the elevator
to prevent dirt and dust emission.
1.9 Hopper shall be a high dumping type, 114" minimum.
1.10 Hopper shall have a hydrant flush system.
2. CAB
2.1 Cab shall be fully enclosed and of all steel construction.
2.2 Cab shall be mounted front and center of sweeper for safety
and unobstructed, panoramic, operator vision.
2.3 Cab shall be attached to chassis frame by means of rubber
mounts.
2.4 Cab shall be dust and weather sealed and be equipped with
factory installed air conditioning, heater and defroster.
2.5 Grab handles shall be supplied on the front of the cab.
2.6 Cab interior shall be sound suppressed and insulated with
an in cab noise level not exceeding 83 dBA.
2.7 Cab shall be furnished with two seats, one being the primary
operator's station and the other for the purpose of operator
training.
2.8 Operator's seat shall be single bucket air suspension type with
cloth upholstery, dual arm rests, and shock absorbers.
2.9 Both operator's seat and "buddy" seat shall have three point
safety seat belts with shoulder and lap harnesses.
2.10 For operator safety and comfort, the front of seat to the front
wall of cab shall be a minimum of 23", maximum 31".
"EXHIBIT "
Specification for 3 Wheel mechanical street sweeper 0003 09/08/11 2
•
Specification: 3 Wheel Mechanical High Performance Street Sweeper 0003 2012
2.11 For operator safety and comfort, the cab rear wall to cab
front wall shall be a minimum of 56 1/2".
2.12 For operator safety and comfort, the back seat to center line
of steering column shall be a minimum of 17", maximum 31".
2.13 Cab shall have a single lever operated tilt and telescoping
steering wheel.
2.14 For operator's safety, cab shall have sliding windows
on both right and left sides.
2.15 Cab shall have adequate storage space for driver's tool kit,
lunch box, hard hat, coffee cup, coat etc.
2.16 Cab shall have dual west coast mirrors with extended frames
and 12" convex sweeping mirrors on both sides. Sweepers that
require a seat change during operation, must have remote
power adjustable mirrors.
2.17 Cab shall have tinted safety glass throughout and a single full
width tinted sun visor.
2.18 Cab shall be furnished with a full width interior ceiling shelf to
accommodate a radio, documents and other equipment.
3. ENGINE
3.1 Sweeper shall be powered by a single John Deere 4045T,
Tier 3, 4-cylinder, turbo charged four cycle diesel engine with
a minimum horsepower rating of 115 HP @ 2500 engine RPM.
Cubic inch displacement shall be 276 CID and net torque
rating of 274 ft. lbs. at 1400 RPM. All sweeper functions
and drive systems shall be powered by this engine.
3.2 l Engine shall have a two stage dry type air cleaner with
safety element and restriction indicator: Plus TURBO II
pre-cleaner or equal.
3.3 Engine shall be water cooled by aid of a radiator of
swing-away design.
3.4 Antifreeze protection for engine shall be not less than
minus 34 degrees Fahrenheit.
"EXHIBIT 0 Liof I i 99
Specification for 3 Wheel mechanical street sweeper 0003 09/08/11 3
Specification: 3 Wheel Mechanical High Performance Street Sweeper 0003 2012
3.5 Engine shall automatically shut down and dispose itself
from re-starting if any attempt is made to unlatch radiator
away from its locked position.
3.6 Engine shall be protected against damage by means of an
anti-crank device which will prevent re-engagement of starter
while the engine is running.
3.7 Engine shall be fitted with a pusher fan with special "ejector"
blades for centrifugal ejection of ambient dust particles from
the engine compartment
4. TRACTION SYSTEM
4.1 Traction system shall be fully hydrostatic and capable of variable
speeds up to 25 MPH.
4.2 Direction and speed selection shall be controlled by means of a
dash mounted four position quadrant shifter which is
electronically controlled.
4.3 Engine mounted traction pump shall be variable displacement
axial piston type.
4.4 Broom and elevator speed shall be independent of vehicle
speed
4.5 The traction drive system shall be capable of being shifted
from "LOW" to "HIGH" while the sweeper is in motion.
4.6 The traction pump and motors shall be relief valve protected.
4.7 Operational road speed control shall be by means of a single
automotive type foot pedal.
4.8 The traction system shall provide braking assistance when
control pedal is released.
4.9 The rear wheel motor and torque hub drive system shall
be a carrier beam type with rubber spring and torque rod
suspension.
5. ELEVATOR
5.1 The elevator shall be 7 flight configuration with continuously
molded rubber belts and replaceable corded rru beN I®IT C 5 u f i 9 �s
Specification for 3 Wheel mechanical street sweeper 0003 09/08/11 4
Specification: 3 Wheel Mechanical High Performance Street Sweeper 0003 2012
squeegee tips. Belt type conveyors systems will not be deemed
as equal.
5.2 Elevator sprockets shall be of split flange type to enable
replacement without having to remove belts and shafts.
5.3 Elevator sprockets shall have hardened teeth for longevity.
5.4 Elevator flight bars shall be constructed of 2" x '/2"
aluminum angle.
5.5 Elevator speed shall be variable and reversible.
5.6 Elevator belt shafts shall be of split design to facilitate
easy belt replacement.
5.7 Elevator motor drive shall be direct hydraulic (no chain
or sprockets) with relief cartridge protection.
5.8 Elevator shall have an adjustable floor and deflector system
to ensure even hopper loading and prevent back spilling.
5.9 Elevator floor shall incorporate an 'open/close' bulk material
entry gate system, operator controlled from inside the cab
5.10 Elevator drive shall be from its own dedicated, directly driven
hydraulic pump
5.11 Elevator shall have a hydrant flush system.
5.12 Elevator drive system shall incorporate a positive drive using
Sprockets or cogs. Friction drive systems are not acceptable.
6. HYDRAULIC SYSTEM
6.1 Hydraulic oil reservoir system shall consist of two frame
mounted tower tanks, each with an oil capacity of 18 gallons.
The residual oil capacity shall be an additional 5 gallons for
a total system capacity of 41 gallons.
6.2 To provide dependable performance and reduce maintenance
costs, the hydraulic system MUST include the following
filtration elements:
6.2.(1) A 40 micron tank fill neck strainer in each tank
"EXHIBITLia4.2
Specification for 3 Wheel mechanical street sweeper 0003 09/08/11 5
Specification: 3 Wheel Mechanical High Performance Street Sweeper 0003 2012
6.2.(2) Each tank MUST have its own suction strainer
rated at a minimum 100 mesh.
6.2.(3) A suction filter with restriction gauge MUST
be supplied with a minimum rating of 10 microns.
6.2.(4) A high pressure filter complete with restriction
status indicator shall be supplied.
6.2.(5) A water/ hydraulic oil separator/ filter shall be
installed in the return circuit.
6.3 Each hydraulic tank shall be provided with a 5 psi.
pressurized fill cap.
•
6.4 Each hydraulic tank shall have rear mounted, accessible
drain plugs.
6.5 Hydraulic manifolds, valves and solenoids shall be mounted
in a separate dedicated, enclosed compartment, away from
dirt and debris, for protection and ease of access.
6.6 Triple Pump Hydraulic System-includes one pump
dedicated to the pickup broom, one pump dedicated
to the elevator system, and one pump dedicated to
the lift functions and gutter broom rotation.
7. PICKUP BROOM
7.1 Pickup broom shall be 32" diameter and 58" long minimum.
7.2 Pickup broom drive shall be direct hydraulic, variable speed
with relief valve protection
7.3 Pickup broom shall be hydraulically raised and lowered by a
single, in cab dash mounted rocker switch
7.4 Pickup broom shall be self adjusting for pressure and wear
7.5 Pickup broom motor shall have a shaft and seal protection
device which will prevent the ingress of damaging wire,
cassette tape, fishing line, etc.
7.6 Pickup broom width shall match elevator width. Sweepers that
attempt to funnel debris onto a narrow belt will not be accepted.
"EXHIBIT , 1af 1195
Specification for 3 Wheel mechanical street sweeper 0003 09/08/11 6
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Specification: 3 Wheel Mechanical High Performance Street Sweeper 0003 2012
8. GUTTER BROOMS
8.1 Gutter brooms (right & left sides) shall be a minimum
of 47" in diameter and each shall contain twelve snap-in
"Tuff Grip" disposable steel tine segments.
8.2 Gutter broom drive shall be completely hydraulic and
relief valve protected.
•
8.3 Gutter brooms shall be hydraulically lowered and raised
by means of ah in-cab, dash mounted rocker switch
8.4 Provisions shall be made for gutter broom pressure
adjustment by means of independent dash mounted
electrical switch gauges.
8.5 Gutter brooms shall be free floating both horizontally and
vertically and shall be impact protected
8.6 Gutter broom curb angle adjustment shall be by simple
multi hole and anchor pin arrangement. Adjustment shall be
"wrench free".
8.7 Gutter broom support towers shall have adjustable travel
"stop" mechanisms to limit inward travel of gutter brooms
8.8 Gutter broom motors shall have a shaft and seal protection
device which will prevent the ingress of damaging wire,
cassette tape, fishing line, etc.
9. WATER SYSTEM
9.1 Water tank capacity shall be 230 gallons minimum
9.2 Water tank shall be constructed of cross-linked corrosion
. proof material.
9.3 A low water indicator shall be dash mounted in cab
9.4 Individual, adjustable, variable flow, water delivery valves
shall be installed in the sweeper cab to allow operator to control
water sprays over main broom and both gutter brooms and
elevator system.
9.5 Twin electric diaphragm pumps with total output rating of
4 gallons per minute @ 35 PSI shall be supplied. �Ep I
Specification for 3 Wheel mechanical street sweeper 0003 09/08/11 7
Specification: 3 Wheel Mechanical High Performance Street Sweeper 0003 2012
9.6 An in line 20 mesh screen type filter shall be installed in an
accessible area and shall be capable of being checked,
cleaned or changed without the use of tools
9.7 A 15' hydrant hose, coupler and wrench shall be supplied.
9.8 A high/low water flow switch shall be installed in the cab
for additional water flow control
10. FUEL SYSTEM
10.1 Vehicle fuel system must include a 35 gallon diesel
fuel tank.(minimum)
10.2 Fuel system must incorporate a fuel and water separator
with built in primary fuel filter
11. DIRT SHOES
11.1 Dirt shoes shall be of parallel arm design, polyethylene
construction and be capable of floating over uneven surfaces,
railroad tracks, raised manhole covers, etc.
12. BRAKES
12.1 Service brakes shall be internal expanding shoe and drum
type on rear wheels.
12.2 Parking brake shall be mechanically applied and
hydraulically released internal expanding type
12.3 Parking brake shall be automatically applied when sweeper
is placed in "PARK" position
12.4 Brake master cylinder shall have an auxiliary boost feature
12.5 Standard braking system shall be assisted by vehicle's
inherent dynamic braking when control pedal ("GO" Pedal)
is released
13. STEERING
13.1 Steering shall be hydrostatic type, by means of
. an engine driven gear pump through a hydraulic cylinder
and shall be capable of operation in the event of engine
shutdown
"EXHIBIT C „
Specification for 3 Wheel mechanical street sweeper 0003 09/08/11 8
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Specification: 3 Wheel Mechanical High Performance Street Sweeper 0003 2012
14. FRONT (STEERING) AXLE / SPINDLE
14.1 Front axle assembly shall be spindle type, with dual wheels
and tires.
14.2 Front axle configuration shall be such that the standard
front steering road wheels shall be not be closer than 40 inches
to the curb line when sweeping, to avoid tire damage from
broken bottles and other sharp debris.
14.3 Front axle assembly shall incorporate a weight and load
matched 'Rubber Spring' and torque rod suspension
system.
14.4 Rear wheel motor and torque hub carrier beam axle, shall be
furnished with full 'Rubber Spring' and torque rod suspension.
Suspension must be a full suspension, incorporating the entire sweeper.
Sweepers that suspend the cab only will be deemed as non-compliant
15. FRAME
15.1 Frame shall be constructed of 4 gauge, high strength low
alloy steel (ASTM 607 or equivalent) with an RBM rating
of 863,700 inch pounds and a minimum yield strength of
not less than 50,000 psi
15.2 Frame shall be 13" x 3" 'C' section channel
15.3 Frame shall incorporate front tow points.
15.4 A tool/storage compartment shall be built into right rear fender
15.5 Frame attached gutter broom towers shall have reinforced
cut outs to enable access to lower elevator bearings for
ease of maintenance
16. ELECTRICAL SYSTEM 12 VOLT
16.1 Battery shall be maintenance free and rated at 900 CCA
16.2 A heavy duty 120 amp dust shielded alternator shall be supplied
16.3 All electrical connections shall be sealed and heat shrunk
with epoxy resin connectors. No-splice wiring between
"EXHIBIT l 0 of I es 93
Specification for 3 Wheel mechanical street sweeper 0003 09/08/11 9
Specification: 3 Wheel Mechanical High Performance Street Sweeper 0003 2012
connectors.
16.4 A sealed electrical systems locker shall be provided to house
all controlling electrical components and protect them from
exposure to dirt, moisture, and inclement weather
16.5 The system locker shall comprise of a sealed compartment
to house both high amperage and low amperage components
16.6 All components within the locker shall be easily replaceable
with minimum effort
16.7 All rocker switches in cab shall be sealed, back lit,
and function identified
16.8 All electrical system diodes shall be located within the
systems locker
16.9 A laminated electrical control unit diagram shall be attached
to systems locker door for instant easy reference during
troubleshooting or repair procedures
16.10 Two sealed beam headlights with in-dash high beam indicator
shall be standard
16.11 Two speed windshield wiper shall be provided
16.12 Sweeper shall be supplied with dual stop and tail light
combinations, dual gutter broom lights, rear license plate light
and bracket, back up lights and reflectors, self canceling turn
signals with hazard flashers, electrical back up alarm (107 dBA
minimum) and hopper dump alarm (107 dBA minimum),
cab strobe with limb guard and halogen arrowstik.
16.13 Solenoids for hydraulic manifolds shall be enclosed in rear
fender compartment for protection and easy access.
16.14 All electrical wiring shall be solid colored, numbered and function
coded every 12 "for quick, easy identification purposes
17 SWEEPER BODY
17.1 Sweeper body shall have hinged, swing out single latched
side panels for simple, easy access to elevator, fuel
tank fill and water manifold components pSp�ya"EXq�B IBI of VGl 59
Specification for 3 Wheel mechanical street sweeper 0003 09/08/11 10
Specification: 3 Wheel Mechanical High Performance Street Sweeper 0003 2012
17.2 Rear radiator grille and engine cover shall have stainless
steel hinges to enhance longevity and eliminate rust.
17.3 A heavy duty front bumper shall be supplied.
17.4 A rust and corrosion proof front grille shall be supplied.
17.5 A two step cab entry ladder with anti-slip, positive grip
•
feature shall be supplied.
18. WHEELS AND TIRES
18.1 Front rims shall be 6.75 HC, 10 hole heavy duty steel
disc type with 10R 17.5 G load range radial tires
18.2 Rear rims shall be disc type 8.25 X 22.5 with 11R
22.5 G load range radial tires.
19.SUSPENSION
19.1 A rear drive motor carrier with full rubber spring and
torque rod suspension shall be supplied.
19.2 Front (steering) axle assembly shall incorporate a weight and
load matched 'Rubber Spring' and torque rod suspension
system.
Suspension must be a full suspension, incorporating the entire sweeper.
Sweepers that suspend the cab only will be deemed as non-compliant.
20. CAB DASH & INSTRUMENTS
20.1 An automotive style, anti glare, wrap-around dash with easily
removable fascia and instrument panel shall be supplied
20.2 All dash mounted equipment including instruments, gauges,
switches and display panels shall have extra length wires
to permit lifting of dash for internal component access
20.3 Dash panel shall have a light emitting diode panel system
which will monitor and provide an alert to the following
systems: OIL PRESSURE, SWEEPER in PARK,
RIGHT HYDRAULIC TANK LEVEL, LEFT HYDRAULIC
TANK LEVEL, RIGHT AND LEFT TURN SIGNALS
and HIGH BEAM INDICATOR. The panel shall also be capable
of accommodating additional monitoring systems if required.py
"EXHISpecification for 3 Wheel mechanical street sweeper 0 03 09/ /41 W 1'1—
Specification: 3 Wheel Mechanical High Performance Street Sweeper 0003 2012
20.4 The dash board shall be of low cut design for completely
unobstructed vision
20.5 The dash panel shall incorporate high flow adjustable side
and windshield defrost vents
20.6 The side instrument panel shall accommodate all sweeping
functions, heating and air conditioning controls
20.7 An automatic rear view camera with full color LCD
monitor shall be supplied. The camera shall be equipped
infra red lamps to allow for night vision.
20.8 The sweeper shall incorporate an ERGO switch function.
This function will allow the operator to activate all sweeping
components using one switch. The ERGO switch will be
capable of shutting down all sweeping components, as well
as water, using the same ERGO switch. Must be one switch
design.
20.9 An AM/FM/CD stereo shall be supplied.
21. SWEEPER DIMENSIONS
21.1 Sweeper shall meet the following minimum requirements
21.2 Wheel Base 116 in.
21.3 Turning Radius (Not to exceed) 12.5 ft.
21.4 Overall Length (Not to exceed) 214 in.
21.5 Maximum Height (Not to exceed) 118 in.
21.6 Maximum Width (Not to exceed) 98 in.
21.7 Sweeping Swath 125 in. _
21.8 Maximum Weight/Empty 14,440 lbs
22 PAINT
22.1 All sweeper components, including but not limited to, CAB,
HOPPER, FRAME, ELEVATOR, BODY PANELS, ENGINE
COVER PANELS, BODY FLOOR PANELS, GENERAL
BRACKETRY, shall be individually 100% powder coated 1 I ,y
"EXHIBIT
Specification for 3 Wheel mechanical street sweeper 0003 09/08/11 12
•
Specification: 3 Wheel Mechanical High Performance Street Sweeper 0003 2012
BEFORE VEHICLE ASSEMBLY to protect the machine from
the adversities of weather and the ravages of
sweeping environments
22.2 Sweeper standard color shall be White
23. QUALITY
23.1 ALL fasteners above 1/4" in thread size shall be
grade #8 or better.
23.2 ALL critical fasteners shall be torqued to manufacturer's
quality requirements and a special torque striping paste
shall be applied as witness to this procedure
23.3 ALL hydraulic hose pressure fittings shall be torqued to
manufacturer's requirements.
23.4 The sweeper shall be manufactured by a company with
an internationally recognized and registered quality system
which shall meet or exceed I.S.O. 9001 standards
24. WARRANTY
24.1 Sweeper shall carry a one year warranty covering 100% parts
and labor with all repairs to be carried out at customer's
location.
25 MANUALS
25.1 The following documentation shall be supplied upon delivery of
unit:
a) Sweeper: 1-Parts Manuals, 1-Service/Operation Manuals,
1-Operator's Guide
b) Engine: 1-Engine Users Guide.
26. TRAINING
26.1 Operator/mechanic training shall be provided at no charge
by dealer at customer's location.
Kis understoodahat-other-governmental_agencies;_particularly,-in the-State;of Indiana;
and--any._other taxsupported-governmental agencies,-will_be.extended-the-opportunity
7togpurchase-off this-bid-during the calendar model year of said bid. In entering into,'
gHpPpfC cfl� ,p
Specification for 3 Wheel mechanical street sweeper 55� r• r 0003 .09/0,01 13
Specification: 3 Wheel Mechanical High Performance Street Sweeper 0003 2012
such-agreements, the vendor and the purchaser understand that neither the city.or,
county-bidding specified equipment, are agents of, partners to/or representatives on,
these outside-agencies and are not obligated or liable for any action or debts that mayo
arise out of such-independently negotiated "piggy-back" procurements. The dealer will,
invoice each government agency separately;
EXCEPTIONS TO BID SPECIFICATIONS
Clause # Explanation
Specification for 3 Wheel mechanical street sweeper 0003 09/0 /11 14
Board of Public Works and Safety, October 16, 2012 Page 1 of 1
CITY OF City of West Lafayette Agenda
WEST LAFAYETTE
•
BOARD OR COMMISSION: Board of Public Works and Safety
DATE: October 16, 2012
SCHEDULE: 8:30 a.m.
DIRECTIONS: Council Chambers
1. Approval of Minutes, October 9, 2012, Meeting
Related Documents:October 9,2012 Minutes
2. NEW BUSINESS
a. Request to Declare Vehicles Surplus - Street
Related Documents:Surplus Vehicle Request Memo
b. Bid Acceptance: Street Sweeper-WWTU/Street
Related Documents: Street Sweeper Bid Request for Approval Memo
C. Bid Acceptace: Combination Sewer Cleaner-WWTU/Street
Related Documents:Combination Sewer Cleaner Bid Request for Approval
d. Quote Acceptance: 2013 Pick-Up Truck- Street
Related Documents:2013 Pick-Up Truck Quote Request for Approval Memo
e. Quote Acceptance: 2 Storage Tanks - Street
Related Documents: Storage Tanks Quote Request for Approval Memo
f. Request for Joint Purchase: Traffic Paint& Beads - Street
Related Documents: Request for Joint Purchase of Traffic PainUBeads Memo
g. 2012 SRF Loan Request No. 1: Greeley & Hansen -WWTU
Related Documents: SRF Req. 1
h. 2012 SRF Loan Request No. 2: O. W. Krohn &Associates, LLC -WWTU
Related Documents: SRF Req. 2
i. Claims
Related Documents:Claims List
i. AP Docket-$308,410.67
Related Documents: $308,410.67 •
j. Informational Items
i. Project Payment List-WWTU
Related Documents:Project List
k. Other Items
3. ADJOURNMENT
L EXHJBIT \ i/ CO a�l I f9
http://www.westlafayette.in.gov/egov/docs/1348155197_4024.htm 12/18/2012
IIOMF 01
1
PUVE 1 ait Street / Sanitation/ Recycling
�11Y1 \ 11
be,
705 South River Road
West Lafayette, IN 47906
CITY OF Phone: (765) 775-5242
WEST LAFAYETTE Fax: (765) 746-1302.
October 11, 2012
TO: Mayor Dennis and Board of Works Members
FROM: David A. Downey, Street Commissioner
RE: Street Sweeper Bid Request for Approval
Company Line Item Amount
Brown Equipment Base Price $175,000.00
Option Costs (if applicable) $
Discounts or Other Adjustments $
Destination Charges $
Dealer Prep or Other Charges $
Trade-In Allowance (1999 Schwartze ($ 20,000.00)
A7000)
Net Total $155,000.00
The department has reviewed the bid for one street sweeper. The lowest bid and only bid was
from Brown Equipment for a total amount of$155,000.00.
The department asks for your approval to accept the low bid for one street sweeper as
submitted from Brown Equipment.
Thank you for your consideration.
• • Brown Equipment Co., Inc. INVOICE
P 0 Box 9799
Fort Wayne. Lti 46899-9799 Date Invoice#
•
IV20l2012 24478
Pine 1-800-747-2312
•
sa To Ship To
'4ES7 L�FAYF.TTE SIREFT DF:PT./
1r=S.RIVER ROAD
WEST LAFAYETTE,IN 47906
s..
.,t
Packing List# P.O. Number Terms Salesperson Ship Dare Ship Via
I 7479 9470 NET l0 KIEL OUR TRUCK
Quantity Item Code Description Price Each Amount
I Global Equipment 2013 GLOB.AI.STREET SWEEPER MODEL MX3,VIN 175,000.00 175,000.00
1 i9GM31118DS462002.WARRANTY BEGINS 03/18/2013
1 USED EQUIPMEN... 1999 SWAR'17.STREET SWEEPER A7000 -20,000.00 -20,000.00
•
•
Sales Tax (7.0%) so.00
Total s155,000_0o
i +
"EXHIBIT C. 1(6. D�I� 99
_._—.... . ..... f ---