Meg & Assoc/Com Rel/Addl Serv/13,000/Event Planning for City Events Meg&Associates
Community Relations-2013
Appropriation #435-9003; P.O. #26754
Contract Not To Exceed$13,000.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and Meg & Associates (the "Vendor"), as City Contract dated 9/7/2011 shall amend the
terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of
Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be
amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached hereto
and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and incorporated
herein as Exhibit"C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this document, it does not
engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not
otherwise be affected by this Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA Meg & Associates
by and through its Board of Public
Works and Safety
By By:
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Ja es Brainard, Presiding Officer Authorized Signature
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Print d Name
Ma A Surke, Memter
Date: -a Q - 0
Title
Lori S. Wateo1 mbe FID/TIN: 2 7 6ao3S59
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Last Four of SSN if Sole Proprietor: /c? I
ATTE T: 9a4 C�� .0Date: JO, 2L21-3
iana Cordray, IAt)p,C7 erk- 'jeasurer
Date: ;0 /3
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EXHIBIT A
MEG & Associates
SCOPE OF SERVICES & RATE SCHEDULE FOR PROFESSIONAL SERVICES FOR
EVENT PLANNING
Rate Schedule
I. Holocaust Ceremony - $2000
a. 40 hours at $50.00
II. Memorial Day Ceremony - $2000
a. 40 hours at $50.00
III. Veterans Day Contest and Celebration - $4500
a. 90 hours at $50.00
IV. Holiday on the Square and Gingerbread House - $4500
a. 90 hours at $50.00
Total hours = 260 hours at 4 hours a day is approximately 13 weeks of work
Scope of Services
1. Developing Sponsorships and partnerships for events where needed
2. Organizing and facilitating the above 4 events for the City of Carmel
3. Helping with solidifying volunteers and other needs
4. Helping with any media or promotional needs
Related expenses consist of:
A. Printing materials or costs
B. Postage
C. Flyers, brochures, any promotional materials
D. Operational expenses or computer expenses (internet)
E. Any other miscellaneous expenses
By: Date: January 25, 2013
Meg Osborne of MEG &Associates
Meg&Associates
Mayor-2013
Appropriation#435-9003; P.O. #26754
Contract Not To Exceed$13,000.00
EXHIBIT`B"
E-verify requirement
All terms defined in I.C. § 22-5-1.7 et seq.are adopted and incorporated into this section of the Amendment.
Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly-hired
employees using the E-Verify program, if it has not already done so as of the date of this Addendum. Vendor is further
required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i)Vendor is
enrolled and is participating in the E-verify program,and(ii) Vendor does not knowingly employ any unauthorized aliens.This
Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall
provide the City with documentation that it has enrolled and is participating in the E-Verify program. This Agreement
shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative.
Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized
aliens,and(ii) the subcontractor has enrolled and is participating in the E-verify program. Vendor shall maintain a copy of such
certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City
within seven(7)days of the effective date of the subcontract.
If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains
an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor
shall terminate the employment of or contract with the unauthorized alien within thirty(30) days ("Cure Period"). Should the
Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement
without consequence.
The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist.
[''".'rr,Ou,a Oro-aJmunl.A W.hraP&ol S..A Geol.S'.c UOl PIEG k ASSOCIATES•ASA Jec'.IC921iIl 3(5PM1
Meg&Associates
Mayor-2013
Appropriation#435-9003; P.O. #26754
Contract Not To Exceed$13,000.00
Exhibit"C"
/ E-Verify Affidavit
��jj p _K,�/ to �, , being first duly sworn, deposes and says that
he/sh�Yamiliar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
1. I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. I am now and at all times relevant herein have been employed by
01,550OCAS (the "Company") in the position
of •
3. I am familiar with the employment policies, practices, and procedures of the Company and
have the authority to act on behalf of the Company.
4. The Employer is enrolled and participates in the federal E-Verify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the 30 day of 9e A w/Ce�L� 1� , 20/3 •
Printed: /1E6 E6 GQA �S%oor�2c
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
Printed: N' ea4c
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'� 0 INDIANA RETAIL TAX EXEMPT PAGE
,7 n ®f Carmel I` e l CERTIFICATE RETAIL TAX EXEMPT PT 0
LCUUL. e)))111111 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 26754
35-60000972
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,N
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIP:
Jr '1PPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 SHIPPING LABELS AND ANY CORRESPONDENCE
CHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
/22/2013
MEG & Associates City of Carmel
ENDOR 9875 Lakewood Drive East SHIP Community Relations Dept.
Indianapolis , IN 46280 TO One Civic Square
Carmel , IN 46032
NFIFMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Professional Services for Event Planning & Related Tasks for: $13 , 000 . 00
Holocaust Ceremony $2 , 000 . 00
Memorial Day Ceremony $2.,00.0 . 00
Veterans Day Ceremony $4 / 50040
Holiday on the Square &
Gingerbread House Raffle $4 ,500 . 00 ,
r Contract #06 . 02 . 10 . 06'
and Amendment
Send Invoice To:
1203/4359003 $13 , 000 . 00
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT I PROJECT ACCOUNT AMOUNT
PAYMENT
• AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.C.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS • I HEREBY CERTIF/ HAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRI p'0 SUE TENT TO TO PE ABOVE ORDER.
//•REPAID
.,4. . 1
• D.SHIPMENTS CANNOT BE ACCEPTED.
•PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY
SHIPPING U
O
•THIS ORDER R ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
0 C 1 r / CLERK-TREASURER