Simon & Company/Mayor/11,000 Simon and Company
Mayor-2013
Appropriation#4340400; P.O. #26745
Contract Not To Exceed 811,000.00
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ADDITIONAL SERVICES AMENDMENT TO t
I di
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and Simon and Company, Inc. (the"Vendor'), as City Contract#0306.02.09, dated March
6, 2002, shall amend the terms of the Agreement by adding the additional services to be provided by Vendor
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit"A". Furthermore, the terms of
the Agreement shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq.,
which is attached hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached
hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing
this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA Simon & Company, Inc.
by and through its Board of Public
Works and Safety
By: By:
James Brainard, Presiding Officer Authorized Signature
Date:
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Title
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ATTEST:
Date: cr0y /3
Diana Cordray, IAMC, Clerk-Treasurer
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SIMON AND COMPANY
INCORPORATED
Intergovernmental Relations and FederalAlfairs
1660 L Street.N .•Suite 501•Washington,D . 20036
(202)659-2229•'Fax(202)659-5234• (en simon @simoncornpony.coin
ede I A�ff ors silt nce
for the
City of Carmel
Vary
INDIANA
Scope of Services
Submitted to
THE HONORABLE JAMES BRAINARD
Mayor of Carmel
February 4, 2013 Exhibit __
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CONTENTS
"'.PAGE
INTRODUCTION 1
STRATEGIC APPROACH TO SCOPE OF SERVICES 1
Transportation 2
Economic, Community Development and Housing 2
Public Safety 2
Water Resources 2
Marketplace Fairness Act 3
Municipal Bonds 3
New Priority Areas 3
IMPLEMEMTATION OF SCOPE OF SERVICES 3
Monitoring Developments in Washington 4
Promoting the City's Agenda 4
City Officials in Washington 4
A Communications System with City Hall 4
PROPOSED BUDGET 4
BACKGROUND, RECORD AND APPROACH 4
CONCLUSION L 5
INTRODUCTION
This updated Scope of Services is respectfully submitted to the City of Carmel and outlines
an approach for continued assistance to the City in its federal affairs representation. It has been
our pleasure and honor to provide Washington representation to the City of Carmel and to assist
in the development and implementation of its federal affairs agenda under the leadership of the
Mayor.
Our experience on behalf of Cannel has included a track record of measurable achievements
in the areas of grants, appropriations, authorizations, and regulatory and administrative affairs
and we are pleased to be able to continue applying these energies on behalf of the City. In each
of these areas we have been part of a team which includes the Congressional delegation, the
City's elected leadership, department beads and staff.
STRATEGIC APPROACH TO SCOPE OF SERVICES
Amid continued concern over the rising deficit and debt, Washington has entered a new era
following last year's elections: a second Obama Administration and a Congress with somewhat
altered party composition. Immigration is on the forefront, as is a renewed push for changes in
gun policy since the Sandy Hook massacre in December.
In addition, work at the end of last year's "lame duck" session helped the country stave off, at
least temporarily, the most immediate damaging economic effects of the "fiscal cliff"— the tax
increases that would have impacted every American. Many important tax "extenders" were
renewed for at least another year, including the New Markets Tax Credit, the Earned Income
Tax Credit, and Alternative Fuels Tax Credit. Municipal Bond tax exemptions were not changed
as part of the early January fiscal cliff. However, mandatory across-the-board spending cuts,
known as sequestration, and expiration of the Fiscal 2013 "Continuing Resolution" (CR), both
set to take place in March, remain major outstanding issues that threaten the fragile health of the
U.S. economy. The last major outstanding fiscal issue is hitting the national debt ceiling, which
is currently slated to happen sometime in August.
Congressional earmarks — which Cannel has benefitted from extensively over the years — will
continue to be banned, but the opportunities for competitive discretionary grants in agencies will
continue to be numerous. Despite the earmark moratorium, there are many ways in which to
work effectively with Congressional Representatives and Senators to advance a city's objectives,
such as shaping legislation, problem solving, and supporting proposals before federal agencies.
We look forward to assisting the City of Cannel in those regards.
We are optimistic about the progress we can make in advancing Carmel's federal priorities
with the added energy of new members from Cannel's delegation. Newly-elected U.S. Senator
Joe Donnelly,who was a Representative until recently, is very interested in the work of the City
of Cannel. U.S. Senator Dan Coats — a Cannel resident, and Cannel's own newly-elected
member of Congress, Representative Susan Brooks (IN-5) are both very familiar with the City's
federal affairs agenda and will work hard for its advancement.
In the sections that follow, we outline where Carmel's priorities can match-up with federal
opportunities now and in the future
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Transportation
Transportation has been a successful area for City of Cannel's priority projects through both
annual appropriations as well as authorization such as the SAFETEA-LU surface transportation
measure. In July of last year, Congress reauthorized Federal surface transportation programs
through "MAP-21" (Moving Ahead for Progress in the 21" Century). MAP-21 consolidates a
number of transportation programs, restructures some such as "Transportation Enhancements",
which became "Transportation Alternatives," and substantially increases some of them such as
the America Fast Fonvard loan program and "Projects of National and Regional Significance."
In addition, the TIGER program, created in 2009 to advance state and local transportation
projects, will continue in the appropriations process. Carmel, which has received plaudits in the
U.S. and beyond for its transportation initiatives, particularly roundabouts, can continue to play
an important role in the development of transportation policy and in ensuring that it takes
advantage of all available federal funds as it expands and improves its own transportation
networks through a focused federal affairs strategy. MAP-21 is only a two year bill that lasts
until 2014, and the City will want to remain active in determining how federal transportation
projects are funded and implemented in the years ahead.
Economic Development, Community Development, and Housing
The Obama Administration showed great leadership in generating new initiatives for cities in
its first term such as: Sustainable Development, Promise Neighborhoods, Choice
Neighborhoods, and Project Rebuild. These initiatives are likely to continue through the
President's second term. The City must continue to be vigilant regarding the funding for the
Community Development Block Grant, along with other housing efforts. The Obama
Administration has also developed numerous initiatives under the Economic Development
Administration to promote advanced manufacturing and regional economic development growth
which could also be helpful to Cannel's ongoing business development strategy. The City's
early project planning and federal affairs agenda development this year will allow' the City of
Carmel to effectively advocate here in Washington for additional economic development and
infrastructure funding assistance in 2013.
Public Safety
The City has recently sought greater funding support for public safety programs central to
municipalities such as the COPS program and FEMA fire grants program. Carmel has received
COPS funding in the past and the program has been proposed for a very substantial expansion.
Similarly, the SAFER and FIRE grant programs have also been proposed to grow in the fiscal
year ahead. Funding for each of these programs has been a priority for the Obama
Administration, which will continue to fight for funding initiatives such as these during the
second term. We recommend that the City continue to focus on these resources in the period
ahead.
Water Resources
In 2007, Congress completed the Water Resources Development Act (WRDA) and having
created a successful approach to a long-sought reauthorization sought to do so again over the last
three Congresses but was unable to do so. There has been a growing push to address the large
shortfall in projected future federal funding support for water and wastewater infrastructure
nationwide, which is about $350 billion according to EPA. We are working with Congressional
leaders to design legislation to create a national trust fund, similar to the mechanism for federal
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transportation funding, which would he a stable funding source. Senators Barbara Boxer and
David Vitter, two key players in the Senate on water infrastructure issues, have said they are
committed to work towards the reauthorization of WRDA during this session of Congress. Given
the City's strong record and ongoing needs in this area, it is a good focus for City federal affairs
attention.
Marketplace Fairness Act
In the new Congress, an area of important consideration will be the Marketplace Fairness Act,
which would require all electronic sales to include the sales tax for the location of the purchaser.
This legislation has bipartisan support in both Houses and could advance as part of an overall tax
refonn package in 2013-2014. This is tax compliance for already existing state and local sales
tax, not new taxation. Through fair tax compliance, Marketplace Fairness would yield $24
billion annually nationally and $398.8 million annually to the State of Indiana with a portion
going to Carmel. We will work diligently to assist in passage of this measure.
Municipal Bonds
On the other extreme, there are proposals to limit or eliminate the federal tax exemption for
interest from municipal bonds which would vastly increase the costs of issuing bonds for cities.
The Obama Administration and the Simpson-Bowles Commission have both made
recommendations in this area. We are working with national organizations and coalitions to
ensure that Cannel's power to issue tax-exempt municipal bonds is not compromised.
New Priority Areas
The areas outlined above are the major priorities we propose to focus on in the period ahead.
However, there are always additional opportunities particularly when there is a new Congress
with changed objectives. We look forward to continuing to work with the City towards
achieving accomplishments in these areas and on developing new projects and new approaches
to achieving the City's goals and objectives.
IMPLEMENTATION OF SCOPE OF SERVICES
Our approach has been to work closely with senior City officials and the Mayor to develop an
action program that forms the basis of our activity. This includes developing a strategic
approach as described above, and a priority focus on the items below.
Monitoring Developments in Washington
We place a major emphasis in our work on continuous monitoring of developments in
Washington which could have an impact on the City. In our daily efforts with the federal
agencies and Congress, our goal is to have an overview of all significant actions of the federal
establishment which could conceivably make a difference to Cannel and quickly communicate
this to the City leadership and then determine appropriate action. One of our principal
responsibilities is to have points of contact in all of the agencies and their corresponding
congressional committees.
Furthermore, we are always alert to other areas which could potentially have a beneficial
impact on the City or even pose a possible threat. For example, each year, many policy
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amendments are attached to appropriations measures and we are sure to follow through with the
Mayor regarding the impact of these provisions. Through our daily monitoring of the federal
agencies and the Congress we are able to respond to issues that have a great impact on the City
and we look forward to continuing to provide timely updates on key issues of importance to the
City of Cannel.
Promoting the City's Agenda
Promoting the City's agenda requires a multi-faceted and continuous approach. Basic
elements include: (1) Ongoing discussions with City leadership and staff to finalize priority
activities; (2) Continued meetings with the Carmel Congressional delegation to review priority
project status and assess the potential for their success in the coming months; and (3) Regular
liaison through telephone, email, and memorandum on progress made on the various project
areas including: (a) Suggestions of the specific roles to be played by City officials; and (b)
Information resources which will need to developed.
City Officials in Washington
The Mayor, and periodically other city officials, regularly travel to Washington to pursue the
City's federal affairs agenda, or participate in national organizations or events which help to
positively impact federal opportunities for the City. We believe this makes a dramatic
difference to our overall efforts on their behalf and hope these trips will continue in the future.
A Communications System with City Hall
We function as the "Washington Office" for the City, providing a base in the nation's capital
and a wide variety of services. In addition to regular information and updates on a full range of
issues, we also provide the City with the weekly Washington Friday Report, an overview of the
week's developments and other useful items. The City receives, email or direct mail from us an
average of several times a week or more and we are also in regular telephone contact.
PROPOSED BUDGET
The annual budget for the work above will be $11,000 annually. Professional services fee
will he billed at a monthly rate of$833.00 and there will be a total ceiling of$1,000 per-year for
reimbursable, documented expenses, which should be sufficient to cover routine items such as
long-distance telephone, photocopying, intra-city travel, meals, and, when authorized, travel to
Carmel to meet with City officials. This represents no increase from our previous Scope of
Services agreement with Cannel.
BACKGROUND,RECORD,AND APPROACH
Simon and Company, Inc. is a Washington, D.C. based firm specializing in the field of local
government concerns. It provides assistance to its clients in the areas of legislative affairs, grant
and program development, and special projects. Its clients include city governments, municipal
authorities, non-profit groups, and national associations. The company began operations in 1987.
Len Simon has spent his career directly involved in the federal affairs concerns of local
governments. He joined the staff of the U.S. Conference of Mayors in March 1977 and became
an Assistant Executive Director in October 1978, a position he held until July 1986. The fine
works very closely with the U.S. Conference of Mayors today. Also in the firm and assisting on
Carmel matters are, Jen Covino, Brandon Key, and Stephanie McIntosh.
The firm is proud of its record in helping cities to take advantage of opportunities and solve
problems within the federal legislative and executive branches. Our experience on behalf of
cities for many years has included a track record of measurable achievements in the areas of
grants, appropriations, authorizations, and regulatory affairs. In each of our successes we have
been part of a team which includes the congressional delegation, the city's elected leadership and
key managers. the department heads and staff. This has been the case to date with Carmel and
will continue to be so.
CONCLUSION
it is a great honor to work in Washington on behalf of the City of Cannel. We look forward to
continuing to work closely and successfully with Cannel's leadership in the dynamic and
changing years ahead. We will continue to search for new opportunities in this evolving
landscape on behalf of the City of Cannel as we have in the past. We believe that effective
representation in Washington is a very helpful component to achieving the City's federal
priorities.
Thank you for this opportunity. Please contact us if you have any questions. We look forward
to talking with you soon.
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