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Kiku Obata & Company - Exterior & Interior Signage Design of the Concert Hall $135,575KIKU OBATA December 8, 2009 Kiku Obata \ Company 6161 Delmar Boulevard, Suite 200 St. Louts, Missouri 63112-1203 Phone 314- 361 -3110 Fax 314- 361 -4716 ‘vww.kikunbata.com Proposal for Design Services for the Exterior & Interior Signage Design of the Concert Hall Section 1: Project Understanding 1.1 Kiku Obata & Company will design a functional exterior & interior signage program that will complement the architectural integrity of the new Carmel Performing Arts Center. Section II: Scope of Work 2.1 Site Signage .01 Site directionals .02 Parking directionals 2.2 Exterior Signage .01 Main building identification signage .02 Secondary identification signage 2.3 Interior Signage .01 Main Room identification signs .02 Secondary identification signage (restrooms, etc.) .03 Directionals .04 ADA room signage Section III: Scope of Services 3.1 Pre - Design Services consisting of consultation to establish and document the following detailed requirements for the project: .01 In -house project start -up meeting .02 Establish design objectives, limitations, criteria, and schedule with Owner .03 Conduct interviews to determine functional criteria, operational requirements, information hierarchy, sequence, pedestrian vs. vehicular, legibility, changeability, static vs. electronic, illumination, specialized needs .04 Conduct interviews to determine image criteria, character of surroundings, marketing and promotional goals, relation to competitors .05 Audit existing or past systems, gather background information, photos, code information .06 Receive drawings and design information from consultant team .07 Analyze information, establish list of objectives, and define problem .08 Establish wavfinding strategy .09 Agree with Owner upon deliverables required, review number of presentations, and submittal process .10 Establish fabrication budget and bidding requirements .11 Present above materials for discussion and evaluation by Owner .12 Obtain Owner sign -off on pre- design phase KIKU OBATA 3.2 Schematic Design Kiku ()hata & Company 6161 Delmar Boulevard, Suite zoo St. Louis, Missouri 63112 -1z03 Phone 314- 361 -3110 Fax 314-361-4716 www.kikuobata.com During this phase, we will establish the overall design concept for the project. .01 Consider possible design approaches and begin initial design concepts .02 Investigate image aspects needed to develop concept: form, details, logo, color, imagery, and pattern .03 investigate functional aspects needed to develop concept: nomenclature, typography, symbols, and wayfinding .04 Develop preliminary location plans, general locations, hierarchy of typical sign types, assign sign numbers .05 Develop preliminary concepts for major sign types .06 Coordinate needs for lighting, power, and structural support with consultant team .07 Present the above materials for discussion and evaluation by Owner .08 Obtain Owner sign -off on Schematic Design phase 3.3 Design Development Based on the approved schematic design documents, and any adjustments in the project, schedule or construction budget, Kiku Obata & Company will prepare for the Owner documents that fix and describe the design of the project. The following areas /items will be covered: .01 Finalize all image aspects of the program .02 Finalize all functional aspects of the program .03 Refine selected concepts for signage and wayfinding .04 Finalize message schedule and sign location plan .05 Update project budget estimate .06 Continue coordination with other consultants and architect .07 Present the above materials for discussion and evaluation with Owner .08 Prepare outline specifications .09 Review project schedule .10 Coordinate and art direct artwork, photography or illustration, if required; obtain sign - off from Owner on budget and usage rights if not in original scope of work .11 Research materials and pricing .12 Prepare design development presentation; review with Owner; obtain sign -off from Owner 3.4 Fabrication Documentation Based on the approved design development documents, we will prepare for approval by the Owner documents consisting of drawings and specifications setting forth in detail the requirements for the fabrication of the project. These documents will consist of, but not be limited to: .01 Sign location plans .02 Message schedules .03 Design intent drawings with information on sizes, dimensions, materials, fabrication techniques, typography, colors, hardware, installation, and typical mounting heights for all sign types .04 Finalize specifications KIKU OBATA Kiku Ohara & Cumpan■ 6161 Delmar Boulevard, Suite zoo St. Louis, Missouri 63112 -1203 Phone 314-361 -3110 Fax 314- 361 -4116 www.kikuobata.com .05 Make sure drawings are coordinated with consultants, on electrical, structural, lighting, etc. .06 Update project schedule .07 Obtain sign -off by Owner on schedule, specifications, drawings, message schedules and location plans 3.5 Bidding or Negotiation Upon approval of the fabrication documents, we will assist the Owner in obtaining bids or negotiated proposals and assist in awarding and preparing contracts for fabrication. Services provided are: .01 Pre- qualify bidders and issue suggested bid list to Owner .02 Attend pre -bid conference .03 Respond to questions from bidders and provide clarification or interpretation of the bidding documents .04 Prepare and distribute of addenda as required during bidding .05 Assist Owner with review of bids or proposals and make recommendations 3.6 Fabrication Administration .01 Attend kick -off meeting with selected fabricator .02 Review shop drawings and sample submissions for the purpose of checking for general conformance with information given and the design concept expressed in the contract documents .03 Visits to the fabricator's shop at intervals appropriate to the stage of work or otherwise agreed upon with the Owner and Kiku Obata & Company in writing .04 Visits to the site at intervals appropriate to the stage of work, or otherwise agreed upon with the Owner and Kiku Obata & Company in writing .05 Perform detailed inspection with Owner's representative, contractor/ fabricator /installer representatives, to determine conformity of the work to the contract documents. Prepare list o items to be completed or corrected. .06 Perform final inspection with Owner's representative upon notice that the work is ready for final inspection and acceptance to verify that all items have been completed. .07 (Additional services) Artwork provided as part of the basic services will include artwork for all signs where type is most prevalent. Artwork for specialty signs and mapping is not part of the basic services, and will be prepared on an hourly basis. Kiku Obata & Company will prepare final artwork in Macintosh platforms. As part of the specification, it will be the fabricator's responsibility to pay for translation of supplied disks into another format other than those provided by Kiku Obata & Company. KIKU OBATA Kiku (.)hata & Company 6161 Delmar Boulevard, Suite Zoo Sr Louis; Missouri 63112 -1203 Phone 314 - 361 -3110 Fax 314-361 -4716 w w w. k I k u o b a t a. c o 0 Section IV: Standard Terms and Conditions of Agreement 4.1 Project Commencement Upon acceptance by Owner of this contract to provide professional design services. 4.2 Project Restart Fee Because of substantial cost incurred by Kiku Obata & Company to stop and restart a project once it is underway, should this project's progress be halted at any time for forty five (45) or more days by Owner for any reason, a project restart fee of S1,000.00 will be charged to cover administrative and personnel rescheduling costs. 4.3 Invoices Fees for our services are commensurate with the services performed and are a function of efforts expended, knowledge applied, results obtained, and work produced, plus out -of- pocket costs. Invoices will be rendered regularly and are due and payable upon receipt. A late charge of up to 1.5% per month may be charged on the unpaid balance if any invoice, or portion thereof, should remain unpaid for more than thirty (30) days after the invoice date. We reserve the right to suspend work for a client with charges remaining unpaid for more than forty -five (45) days. We will not be responsible for any losses incurred as a result of any such work stoppage. If suit or action for payment is brought, Owner agrees to pay all costs of collection, including, but not limited to, attorney fees and court costs. 4.4 Insurance Kiku Obata & Company is protected by Worker's Compensation, Professional Liability and General Liability Insurance. Insurance verification is available upon request. if Owner requires additional coverage, Owner will reimburse Kiku Obata & Company for increased premiums. Kiku Obata & Company will not be responsible for any loss, damage, liability, costs or expenses (including, without limitation, attorney's fees) arising from Owner's acts, errors, and omissions; or those by Owner's consultants, contractors, and agents; or from those of any person for whose conduct Kiku Obata & Company is not legally responsible. Owner hereby agrees to hold Kiku Obata & Company harmless with respect thereto and indemnify Kiku Obata & Company with respect thereto. 4.5 Reimbursable Expenses The following costs will be billed with a 10% service charge to cover handling: transportation and other travel related expenses, illustration, reproduction of drawings and documents, presentation materials, long distance telephone calls, photography, computer disks and outside consultants. Backup will only be provided if requested. 4.6 Ownership & Copyright of Documents KIKU OBATA Kiku (.)haca & Compant 6161 Delmar Boulevard, Suite zoo Sc. Louis. 11 issouri 63112 -1203 Phone 314-361 -3110 Fax 314 - 361 -4716 www.kikunbata.com Drawings, calculations, and specifications, as instruments of services, are the property of Owner whether the Project be executed or not. Owner hereby agrees to indemnify Kiku Obata & Company and hold it harmless from all liability, loss, costs, damages, or expense arising out of, based upon, or related to the use of said drawings, calculations and specifications for any purpose other than the Project described herein. Kiku Obata & Company will confer ownership of rights to designs when al invoices are paid in full. 4.7 Owner Signatures at Various Stages in the Project Beginning with the date of project initiation, all drawings produced under this agreement will be signed by an authorized representative of Owner at intervals determined by the overall project schedule. 4.8 Sealed Drawings Kiku Obata & Company will not seal drawings produced for any phase of this project under the terms of this agreement until all invoices billed up to that point in the project have been paid in full. 4.9 Publicity Kiku Obata & Company has the right to photograph the above named project and to use the photographs in the promotion of the professional practice through advertising, public relations, brochures or other marketing materials. Kiku Obata & Company will publicly reveal project information only with Owner's prior approval. 4.10 Asbestos & Hazardous Waste Kiku Obata & Company does not perform services related to the identification, containment, or removal of asbestos or hazardous waste, nor will it assume liability for any damages or costs related to these materials. 4.11 Fee Guarantee This contract is valid only if signed by both parties within thirty (30) days of this agreement, unless officially extended by both parties in writing. 4.12 Lien Owner acknowledges that it has secured legal rights to the property upon which the project will be built. Owner further acknowledges that non - payment of fees owed under this agreement will result in a mechanics lien being placed on the property upon which the project is /will be located. 4.13 Agreement Termination This agreement may be terminated upon seven (7) days written notice by either party, if the other party fails to perform by the terms and conditions stated in this document. In the event of either termination or project suspension, Owner will pay Kiku Obata & Company for services performed and reimbursables incurred to date. KIKU OBATA Kiku Obacri & Comhanr 6161 Delmar Boulevard, Suite zoo St. Louis, Missouri 63iiz -i =o3 Phone 3i4- 361 -3110 Fax 3l4-361-47I( ww-w.kikuobara.com 4.14 Changes in Scope Any changes requested in the services provided under this agreement must be approved in writing by Owner and Kiku Obata & Company before Kiku Obata & Company will proceed with such work. 4.15 Indemnification Owner shall indemnify and hold harmless Kiku Obata & Company and its directors, shareholders, agents, employees and personnel from and against any and all claims, damages, losses and expenses (including reasonable attorney fees) arising out of or resulting from the performance of these services, provided that any such claim, damage, loss or expense is caused in whole or in part by the act, omission, and /or strict liability- of Owner, anyone directly or indirectly employed by Owner (except Kiku Obata & Company), or anyone for whose acts any them may be liable. 4.16 Compensation We are pleased to submit the following cost proposal for this project. Our fees are based on our understanding of the project, scope of work and scope of services listed in this proposal. We estimate the following fees based on our hourly rates: Site, Exterior, Interior Signage 3.1 Pre - Design S 8,800.00 3.2 Schematic Design 17,600.00 3.3 Design Development 30,800.00 3.4 Fabrication Documentation 35,200.00 3.5 Bidding or Negotiation 8,800.00 3.6 Fabrication Adrninistration 16,500.00 Total Fees $ 117,700.00 Hourly Rates: President & Executive Vice President Designer I Designer II S 165.00 S 125.00 S 110.00 KIKU OBATA Kiku ()hata & Company 6161 Delmar Boulevard, Suite 200 Sr. Louts, M issourl 6311 2 -1 203 Phone 314- 361 -3110 Pas 314 -361 -4716 www.kikuohara com Reimbursable expenses will be billed in addition to the fees outlined above. For the work described in the scope of services, Kiku Obata & Company will be compensated as provided herein. This agreement constitutes the entire understanding between Owner and Kiku Obata & Company, and may only be modified by a written instrument signed by both Owner and Kku Obata & Company. The effective date of the firm's agreement with Owner will be the date Kiku Obata & Company receives a signed copy of this agreement as Notice to Proceed with the work. Please indicate your acceptance of this agreement by signing where indicated below. Accepted by: Name: l .4-40)100 Ownerasted 7&224iz.2 Date: /2.2 /d Accepted by: Kevi J. Fly In AlA, IES Executive Vice President Obata & Company ate: TIN 2617.01D KIKU OBATA To: Matthew Worthley Carmel Redevelopment Commission 30 West Main Street Carmel, IN 46032 Change Order Date: 11/3/2010 Change Order No.: 1 Project Name: The Palladium Signage Project Number: 2010011.00 Contract Date: 12/8/2009 A. In accordance with contract for professional services referenced above, authorization is given to proceed with the following revised scope of services: Section 3.6.07 of original contract dated December 8, 2009 notes: "It is noted that artwork for specialty signs and mapping is not part of the basic services and will be prepared on an hourly basis." This change order is for these services. A) Background artwork for interior signs. Eleven pieces of artwork were created. Estimate of 95 hours @$110.00 /hour = $10,450.00 B) Artwork for 21 Evacuation Maps at elevators. Estimate of 37.5 hours @ $110.00 /hour = $3,300.00 C) Artwork for exterior and interior signage for Cafe and Gift Shop. Estimate of 30 hours = $3,300.00 B. Fee, Reimbursables and Time Adjustments: Original contract amount: $ 117,700.00 Net change to original contract amount by previous change orders: $ Total contract amount prior to this change order: $ 117,700.00 Contract amount will be increased by this change order in the amount of: $ 17,875.00 New contract amount including this change order: $ 135,575.00 Revised project completion date: no change Owner Approval: Accepted by: Printed name: Title: Date: RG,cs C. C...4•4a�' Pe ta24, 4 - G Q C %t % 1cg f 10 Kiku Obata & Company Approval: Accepted by: Printed name: Kiku Obata Title: President Date: - Kiku Obata & Company shall proceed with work upon receipt of signed copy of this change order -