Leach & Russell/ADMIN/43,200/Energy Center Maintenance f .• . _ .
-z Leach &Russell Mechanical
"Administration -2013
Appropriation#1208-509; P.O.#26744
Contract Not To Exceed $43,200.00
Approved
By —�— 1 ‘ 6,16t
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES act.
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES ("Agreement") is
hereby entered into by and between the City of Carmel, Indiana, acting by and through its Board
of Public Works and Safety ("City"), and Leach & Russell Mechanical, an entity duly authorized
to do business in the State of Indiana ("Vendor").
TERMS AND CONDITIONS
1. ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of
same constitutes its acceptance of all of the Agreement's terms and conditions.
2. PERFORMANCE:
City agrees to purchase the goods and/or services (the "Goods and Services") from Vendor using City
budget appropriation number 1208-509 funds. Vendor agrees to provide the Goods and Services and to
otherwise perform the requirements of this Agreement by applying at all times the highest technical and
industry standards.
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder
shall be no more than Eighty Thou n/d.(' _- . ' (the "Estimate"). Vendor shall submit an
invoice to City no more than once ev yy'Mirk ( d: s detailing the Goods and Services provided
to City within such time period. City shall pay Vendor for such Goods and Services within sixty (60)
days after the date of City's receipt of Vendor's invoice detailing same, so long as and to the extent
such Goods and Services are not disputed, are in conformance with the specifications set forth in
Exhibit A, are submitted on an invoice that contains the information contained on attached Exhibit B,
and Vendor has otherwise performed and satisfied all the terms and conditions of this Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has
previously agreed, in writing, to pay an amount in excess thereof.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to
those certain specifications, descriptions and/or quotations regarding same as were provided to
Vendor by City and/or by Vendor to and accepted by City all of which documents are incorporated
•
herein by reference, and that the Goods and Services will be delivered in a timely, good and
workmanlike manner and free from defect. Vendor acknowledges that it knows of City's intended use
and expressly warrants that the Goods and Services provided to City pursuant to this Agreement
have been selected by Vendor based upon City's stated use and are fit and sufficient for their
particular purpose.
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Leach&Russell Mechanical
Administration-2013
Appropriation#1208-509: P.O. #26744
Contract Not To Exceed $43.200.00
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same ("Effective
Date"), and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of the
essence of this Agreement.
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor's sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as specified herein;
(c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
(1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
•
Vendor from all claims for damages under any workers' compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor's
provision of Goods and Services pursuant to or under this Agreement or Vendor's use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor's agents,
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Leach&Russell Mechanical
Administration-2013
Appropriation#1208-509; P.O. #26744
Contract Not To Exceed $43100.00
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement.
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
12. E-VERIFY
Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its
newly-hired employees using the E-Verify program, if it has not already done so as of the date of this
Agreement. Vendor is further required to execute the attached Affidavit, herein referred to as Exhibit D, which
is an Affidavit affirming that: (i) Vendor is enrolled and is participating in the E-verify program, and (ii) Vendor
does not knowingly employ any unauthorized aliens, This Addendum incorporates by reference, and in its
entirety, attached Exhibit D. In support of the Affidavit, Vendor shall provide the City with documentation
that it has enrolled and is participating in the E-Verify program. This Agreement shall not take effect
until said Affidavit is signed by Vendor and delivered to the City's authorized representative. Should Vendor
subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with
any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E-verify program.
Vendor shall maintain a copy of such certification for the duration of the term of any subcontract. Vendor
shall also deliver a copy of the certification to the City within seven (7) days of the effective date of the
subcontract. If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any
unauthorized aliens, or retains an employee or contract with a person that the Vendor or subcontractor
subsequently learns is an unauthorized alien, Vendor shall terminate the employment of or contract with the
unauthorized alien within thirty (30) days ("Cure Period"). Should the Vendor or any subcontractor of Vendor
fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence.
The E-Verify requirements of this Agreement will not apply should the E-Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
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• Leach &Russell Mechanical
Administration -2013
Appropriation#1208-509; P.O.#26744
Contract Not To Exceed $43,200.00
14, NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City's prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement.
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel AND Douglas C. Haney, City Attorney
One Civic Square Department of Law
Carmel, Indiana 46032 One Civic Square
ATTENTION: John Duffy Carmel, Indiana 46032
If to Vendor: Leach & Russell Mechanical
9151 Ford Circle
Fishers, IN 46038
Telephone: 317-841-7877
E-Mail:
ATTENTION: D. E. Harris
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
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• . Leach &Russell Mechanical
Administration -2013
Appropriation#1208-509: P.O. #26744
Contract Not To Exceed$43,200.00
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City's authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2013 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. IRAN CERTIFICATION: Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this document,
it does not engage in investment activities within the Country of Iran.
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' • Leach& Russell Mechanical
Administration -2013
Appropriation #1208-509: P.O.#26744
Contract Not To Exceed $43,200.00
27. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
28. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same. Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA Leach & Russell Mechanical
by and through its Board of Public
Works and Safety
By:
/ Ali B y //20
:mes Brainard, Presiding Officer Authorized Signature �/
Dahl d �f 5
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Mary •nn Burke, Member /� ,'
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ATTEST:
Date: 5-3—/3
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re Cordray, IAM1 Jerk-Treasurer
gate:
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:: R U S S F L L
MECHANIC..
MAINTENANCE AGREEMENT
Owner: Carmel Redevelopment Commission
Date: January 01, 2013
Address: 30 W Main Street, Suite 220
Carmel, IN 46032
Type of Plan: Preventive Maintenance Inspections
Equipment Location:
Carmel Energy Center
777 3rd Ave. SW
Carmel, IN 46032
Effective Date and Duration
This agreement shall become effective 01-01-13 and shall remain in effect one year from such
date and shall be deemed automatically renewed thereafter for continuous consecutive yearly
periods unless this Agreement is otherwise terminated or changed as permitted under the
General Conditions.
Services and Materials Included
Weekly, Monthly, Quarterly, Semi-Annual, and Annual inspections as outlined on the;
Energy Center Equipment Inspection Schedule
Materials are limited to misc. expendables from truck stock; all additional materials will either be provided
by the owner or billed as per contract provisions.
Equipment Covered:
See Attachment 'A' Equipment Covered n
Building Automation Controls Maintenance "EXHIBIT A- IoCil
On Call Building Alarm and System Access Coverage
9151 Ford Circle•Fishers,IN.46038• Ph 317.841.7877•Fax 317.841.7460
II II
. R U S S E L L
P4 LC HA NICAL
Cost
These services will be provided at an annual cost of$43,200.00 billed automatically at
$3,600.00 per month. Copies of field service orders and inspection check lists are to be
maintained on the jobsite and included with the monthly invoicing.
Emergency Services and Rates
Emergency services, repair labor and materials not covered by this agreement will be invoiced
separately. Materials are billed at consumer list price less 15%. All repair work orders shall be
signed and approved on the jobsite.
Straight Time Hourly Rate—7a.m. to 4p.m. Monday— Friday $ 90.00/hour
Overtime Rate $ 115.00/hour
Premium Hours Sundays and Holidays $ 135.00/hour
Truck Charge $ 55.00/trip
These services are performed on a Time and Material basis. When circumstances permit, an
estimate for the costs of alterations and repairs will be submitted for approval.
Purchaser's Acceptance: Seller's Acceptance:
Purchaser: Seller: Leach & Russell Mechanical
By By
D.E. Harris
Title Title Service Manager
Date Date
Note: The GENERAL CONDITIONS are a part of this agreement. r 'I
ulatalIBIT pt 9151 Ford Circle• Fishers,IN.46038• Ph 317.841.7877•Fax 317.841.7460
•
:: R U S S E L L
ME CNA NI CPI
General Conditions
1. Acceptance of the Limited Full Coverage or Inspection Plan shall in no way bind Seller to make corrections, replacements or repairs
necessitated by (a) Purchaser's improper or misuse of the equipment or systems (b) by negligence of others or (c) by faulty design of
the equipment or systems.
2. Seller shall not be required under the Limited Full Coverage or Inspection Plan to make safety tests or to install new attachments or
additional controls or equipment recommended or directed by any insurance company laboratory or governmental authority.
3. The Limited Full Coverage or Inspection Plan does not include the maintenance, repair or replacement of recording or portable
instruments, electrical disconnect switches, circuit breaker fuse panels, casing or cabinets, gaskets, insulation hardware items, damage
from freezing corrosion, electrolysis, drain stoppage or plumbing beyond equipment, gas lines, domestic water lines, non-moving parts
of heating,cooling and ventilating equipment, such as ductwork, boiler shell,tubes and refractory material and other like items.
4. Seller agrees to replace any workmanship which is disclosed within a period of 30 days after the performance thereof to be defective
and will warrant materials and parts only to the extent, if any, the same are warranted by the suppliers thereof suppliers being defined
to mean the suppliers of Seller. All warranties on equipment are to be extended to Seller on Limited Full Coverage Plans.
5. Purchaser agrees to provide reasonable means of access to all equipment covered by this Agreement.
6. In the event Seiler is required to make emergency calls, repairs and/or replacements under the Limited Full Coverage Service Plan,
occasioned by Purchaser's improper operation or misuse of the equipment, or by fire, explosion, flooding, the elements, strikes, labor
troubles, vandalism, riots or civil commotion, or by any other cause beyond Seller's control, Purchaser shall reimburse Seller for such
emergency calls, repairs and/or replacements in accordance with the Seller's current rates for performing such services.
7. Seller's liability for injury to persons or damage to property shall, in any event, be limited to that caused directly by its negligence.
Seller shall not be liable, however, on any account, for any damage or loss to Purchaser resulting from business interruption,
inconvenience, and loss of profits or special indirect or consequential damage. Seller shall not be deemed to guarantee or warrant the
continuing operation or operating efficiency of the EQUIPMENT COVERED, nor shall Seller by liable for any breakdowns thereof or for
any damage to any other property of the Purchaser not covered by this Agreement resulting from any breakdowns in or operating
mishaps of the EQUIPMENT COVERED provided, however, that nothing contained in this Paragraph shall be deemed to release Seller
from the performance of its services and obligations under this Agreement.
8. Should any payment due by Purchaser become thirty days or more delinquent, Seller may terminate this Agreement by written notice
and all monies owed Seller by Purchaser shall be immediately payable upon demand.
9. This Agreement is not transferable or assignable.
10. Purchaser agrees to accept the judgment of Seller as to be the best means and methods to be employed for any corrective or repair
work necessary.
11. This Agreement shall remain in effect as herein provided unless either party shall furnish the other written notice of termination not
later than 30 days prior to the end of any yearly period of the Agreement. Deletion, addition or depreciation of Agreement and/or
change in Seller's cost may cause a change in contract price. Thirty days advance notice of any such change shall be given in writing to
Purchaser and Purchaser shall have the right to terminate if such change is not acceptable.
"EXHIBIT . 30 _II
9151 Ford Circle• Fishers,IN.46038• Ph 317.841.7877•Fax 317.841.7460
N R U S S E L L
MECHANICAL
On Call Building Alarm and System Access Coverage
Coverage
Leach and Russell will provide, monitor and maintain a cell phone number and e-mail address for the
purpose of receiving and responding to dedicated critical alarms generated by the building/system
automation system. **
Procedure
The on-call technician will receive the alarm, access the system, assess the nature of the alarm and
correspond with designated response team personnel.
Response
The on-call technician will respond to the alarm within 2 hours of alarm initiation.
If it is determined that an onsite response is required the technician will be onsite within 4 hours.
Alarms not requiring an emergency response and that can not be corrected remotely will be addressed
the next business day.
Event Coverage
On-site event coverage will be provided on an "as requested" basis as follows:
Weekday Event 4 hour minimum at...$90/hr
Weekday Evening Event 4 hour min at...$115/hr
Saturday Event 4 hour minimum at...$115/hr
Sunday/Holiday Event 4 hour min at...$135/hr
Standard Trip Charges apply to all event coverage
** Owner is responsible for maintaining connectivity.
°EXHIBfT l- LI oC4 a
9151 Ford Circle a Fishers,IN.46038 o Ph 317.841.7877 a Fax 317.841.7460
EXHIBIT D
AFFIDAVIT
Russell K. Leach , being first duly sworn, deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
1. 1 am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. 1 am now and at all times relevant herein have been employed by
Leach & Russell Mechanical Contractors, Tnc (the `Employer")
in the position of President
3. I am familiar with the employment policies, practices, and procedures of the Employer and
have the authority to act on behalf of the Employer.
4. The Employer is enrolled and participates in the federal E-Verify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the 9th day of May , 20 13.
422—
Printed: Russell K. Leach
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and re .esentations are true and correct.
7? a
Printed: Russell K. Leach