Hittle Landscape/STR/246,454.63/Mowing Hittl;Landscaping, Inc.
Street-2013
Appropriation #43-504.00; P.O.#26332,26291,27365
Contract Not To Exceed 5246,454.63
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES � Fc
oc e,
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and Hittle Landscaping, Inc. (the "Vendor"), as City Contract dated March 21, 2012 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement
shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached
hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and
incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this
document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA Hittle Landscaping, Inc.
by and through its Board of Public
Works and Safety
By: Tg.P/�ri By: II�YI�
James Brainard, Presiding Officer Authoriz Sign ature
9
Date: II �I L
AA
L!< }d 1
Prince ame
Mary A Burke Me
Da e: 77 / 3 �(e
66 77
Title
Lori S'Wat ' emper FID/TIN: a t I7 ) 5-2
Date: equip ?,
Last Four of SSN if Sole Proprietor:
ATTES l
Date: DI2 //e 4E: al9
•iana Cordray, IAMC rk-Treasurer '3
Date:
W. rapp,+l\uvda'a.athum\IA' ,I,a.iNPml.S,c,&GoWFSac.'SIm1Q01pVII TTLE LANDSCAPING.AS.\,tlo J/IS�.DIp I:1E FM}
•,1
® ® ® s`,"t, a Litt
O017.1; tPAII -
CITY° 's ,
EL
JAMES BRAINARD, MAYOR
3/13/2013
Mr. Dave Funkhouser
Hittle Landscaping
17778 Sun Park Drive
Westfield, IN . 46074
RE: Additional Service Amendment#2, P.O# 26332
Dear Dave,
As we discussed,the City of Carmel has a need for additional professional services and pursuant to our
current contract with Hittles Landscaping contract dated March 21th, 2012. I have requested and
received from you the proposed scope of services and fee estimates for the following work task:
Additional Service Amendment#2- Landscaping Maintenance Contract Renewal for
certain areas in the City of Carmel for 2013.
See "Attachments "A-K" Not to Exceed$246,454.63
Per our contract procedural requirements, I hereby approve this Additional Professional Services
estimate, and request the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "additional Services" performed on City contracts must be billed separately from
the original contract and other additional services. More importantly, the invoice must reference the
appropriate additional service#and P.O.#shown above. Invoices received without the Additional
Service# referenced will be returned for proper identification. Thank you for your continued assistance
in providing the City of Carmel with your professional, quality services. If you should have any
questi ns, please give me a call.
David W. Huffman
Street Commissione Reviewed and approved by:
S.C. Engelkin:
Exhibit
C:vayu:I SI'RII1r DI I'vanamNI f et
3400 W. 131ST STI E:r, AV'i 1rII u>. IN =16071 OI nc E. 317.733 2001 FAX 317.733 2005
PROPOSAL HITTLE
L A N D S C A P I N G
February 7, 2013 17778 Sun Park Drive,Westfield, IN 46074
Office: 317.896.5697 Fax: 317.896.2471
mow.hittlelandscape.com
City of Carmel Maint Dept
C/o: Dave Huffman
3400 West 131st Street
Carmel, IN 46074
RE: City of Carmel Maint Dept 2013
Description Visit Price Extended
Mowing and Trimming 25 $6,711.37 $167,784.31
Early Spring Fertilizer and Pre-Emergent 1 $16,202.75 $16,202.75
Summer Fertilizer and Weed Control 1 $2,985.11 $2,985.11
Early Fall Fertilizer and Weed Control 1 $9,410.11 $9,410.11
Mulching 1 $33,877.41 $33,877.41
Dormant Oil 1 $402.00 $402.00
Pest Control 1 $515.64 $515.64
Sales Tax: $0.00
Total: $237,177.33—
Payment Options available include: (Please select)
❑ Annual $231,177.33
❑ 12 Equal Installments $19,264.78
❑ 9 Equal Installments- Starting: $25,686.37
❑ 8 Equal Installments-Starting: $28,897.17
❑ Monthly As Services Performed Based on Services Performed
VISA, MASTERCARD and DISCOVER Accepted
Growing Relationships Naturally
Proposal#: 4973 Page 1 Initial:
PROPOSAL. r\ HITTLE
l-----) LAN DSCAPI NG
February 25, 2013 17778 Sun Park Drive,Westfield, IN 46074
Office: 317.896.5697 Fax: 317.896.2471
www. hittlelandscape.com
City of Carmel Maint Dept
C/o: Parks Pifer
3400 West 131st Street
Carmel, IN 46074
RE: Carmel City Hall
Description Visit Price Extended
Mowing and Trimming 28 $144.36 $4,042.14
Early Spring Fertilizer and Pre-Emergent 1 $149.27 $149.27
Late Spring Fertilizer and Weed Control 1 $179.11 $179.11
Summer Fertilizer and Weed Control 1 $179.11 $179.11
Early Fall Fertilizer and Weed Control 1 $179.00 $179.00
Sales Tax: $0.00
Total: $4,728.63
Payment Options available include: (Please select)
❑ Annual $4,728.63
❑ 12 Equal Installments $394.05
❑ 9 Equal Installments-Starting: $525.40
❑ 8 Equal Installments- Starting: $591.08
❑ Monthly As Services Performed Based on Services Performed
VISA, MASTERCARD and DISCOVER Accepted
3 V Growing Relationships Naturally
Proposal#: 5123 Page 1 Initial: (
PROPOSAL HITTLE
L A N D S C A P I N G
February 25, 2013 17778 Sun Park Drive,Westfield, IN 46074
Office: 317.896.5697 Fax: 317.896.2471
warm.hittlelandscape.com
City of Carmel Maint Dept
C/o: Parks Pifer
3400 West 131st Street
Carmel, IN 46074
RE: Veterans War Memorial
Description Visit Price Extended
Mowing and Trimming 28 $59.52 $1,666.54
Early Spring Fertilizer and Pre-Emergent 1 $59.71 $59.71
Late Spring Fertilizer and Weed Control 1 $59.70 $59.70
Summer Fertilizer and Weed Control 1 $59.70 $59.70
Early Fall Fertilizer and Weed Control 1 $59.67 $59.67
Sales Tax: $0.00
Total: $1,905.32
Payment Options available include: (Please select)
❑ Annual $1,905.32
❑ 12 Equal Installments $158.78
❑ 9 Equal Installments- Starting: $211.70
❑ 8 Equal Installments-Starting: $238.16
❑ Monthly As Services Performed Based on Services Performed
VISA, MASTERCARD and DISCOVER Accepted
Growing Relationships Naturally obit
Proposal#: 5127 Page 1 Initial:4 )
PROPOSAL , HITTLE
L A N D S C A P I N G
March 12, 2013 17778 Sun Park Drive,Westfield, IN 46074
Office: 317.896.5697 Fax: 317.896.2471
www.hittlelandscape.com
City of Carmel Maint Dept
Cio: Parks Pifer
3400 West 131st Street
Carmel, IN 46074
RE: City of Carmel Maint Dept-Pallidium
Description Visit Price Extended
Summer Fertilizer and Weed Control 1 $76.86 $76.86
Early Fall Fertilizer and Weed Control 1 $71.42 $71.42
Late Fall Fertilizer 1 $79.00 $79.00
Sales Tax: $0.00
Total: $227.28
Payment Options available include: (Please select)
❑ Annual $227.28
❑ 12 Equal Installments $18.94
❑ 9 Equal Installments- Starting: $25.25
❑ 8 Equal Installments- Starting: $28.41
❑ Monthly As Services Performed Based on Services Performed
VISA, MASTERCARD and DISCOVER Accepted
9 inGrowing Relationships Naturally
Proposal#: 5263 Page 1 Initial:
PROPOSAL HITTLE
L A N D S C A P I N G
March 12, 2013 17778 Sun Park Drive,Westfield, IN 46074
Office: 317.896.5697 Fax: 317.896.2471
www.hittlelandscape.com
City of Carmel Maint Dept
C/o: Parks Pifer
3400 West 131st Street
Carmel, IN 46074
RE: City of Carmel Maint Dept-City Hall
Description Visit Price Extended
Additional Mowing 24 $50.99 $1,223.84
Late Fall Fertilizer 1 $79.00 $79.00
Sales Tax: $0.00
Total: $1,302.84
Payment Options available include: (Please select)
❑ Annual $1,302.84
❑ 12 Equal Installments $108.57
❑ 9 Equal Installments- Starting: $144.76
❑ 8 Equal Installments-Staging: $162.85
❑ Monthly As Services Performed Based on Services Performed
VISA, MASTERCARD and DISCOVER Accepted
Growing Relationships Naturally CO'CJO
Proposal#: 5262 Page 1 Initial:34
PROPOSAL o HITTLE
L A N D S C A P I N G
February 25, 2013 17778 Sun Park Drive,Westfield, IN 46074
Office: 317.896.5697 Fax: 317.896.2471
www.hittlelandscape.com
City of Carmel Maint Dept
C/o: Parks Pifer
3400 West 131st Street
Carmel, IN 46074
RE: Carmel Japanese Garden
Description Visit Price Extended
Mowing and Trimming 28 $66.98 $1,875.58
Early Spring Fertilizer and Pre-Emergent 1 $59.71 $59.71
Late Spring Fertilizer and Weed Control 1 $89.55 $89.55
Summer Fertilizer and Weed Control 1 $89.55 $89.55
Early Fall Fertilizer and Weed Control 1 $89.50 $89.50
Sales Tax: $0.00
Total: $2,203.89
Payment Options available include: (Please select)
❑ Annual $2,203.89
❑ 12 Equal Installments $183.66
❑ 9 Equal Installments- Starting: $244.88
❑ 8 Equal Installments-Starting: $275.49
❑ Monthly As Services Performed Based on Services Performed
VISA, MASTERCARD and DISCOVER Accepted
Growing Relationships Naturally er
Proposal#: 5126 Page 1 Initial:
PROPOSAL ,-WHITTLE
L A N D S C A P I N G
February 25, 2013 17778 Sun Park Drive,Westfield, IN 46074
Office: 317.896.5697 Fax: 317.896.2471
wwnv. hittlelandscape.com
City of Carmel Maint Dept
C/o: Parks Pifer
3400 West 131st Street
Carmel, IN 46074
RE: Carmel Police Station
Description Visit Price Extended
Mowing and Trimming 28 $60.69 $1,699.28
Early Spring Fertilizer and Pre-Emergent 1 $46.27 $46.27
Late Spring Fertilizer and Weed Control 1 $70.15 $70.15
Summer Fertilizer and Weed Control 1 $70.15 $70.15
Early Fall Fertilizer and Weed Control 1 $70.11 $70.11
Sales Tax: $0.00
Total: $1,955.96
Payment Options available include: (Please select)
❑ Annual $1,955.96
❑ 12 Equal Installments $163.00
❑ 9 Equal Installments-Starting: $217.33
❑ 8 Equal Installments- Starting: $244.50
❑ Monthly As Services Performed Based on Services Performed
VISA, MASTERCARD and DISCOVER Accepted
Growing Relationships Naturally
Proposal#: 5125 Page 1 Initial: ,Jr
PROPOSAL o HITTLE
February 25, 2013 17778 Sun Park Drive,Westfield, IN 46074
Office: 317.896.5697 Fax: 317.896.2471
www.hittlelandscape.com
City of Carmel Maint Dept
C/o: Parks Pifer
3400 West 131st Street
Carmel, IN 46074
RE: Carmel Fire Station +North Parking Lot
Description Visit Price Extended
Mowing and Trimming 28 $88.42 $2,475.83
Early Spring Fertilizer and Pre-Emergent 1 $119.41 $119.41
Late Spring Fertilizer and Weed Control 1 $119.41 $119.41
Summer Fertilizer and Weed Control 1 $119.40 $119.40
Early Fall Fertilizer and Weed Control 1 $119.33 $119.33
Sales Tax: $0.00
Total: $2,953.38
Payment Options available include: (Please select)
❑ Annual $2,953.38
❑ 12 Equal Installments $246.12
❑ 9 Equal Installments- Starting: $328.15
❑ 8 Equal Installments- Starting: $369.17
❑ Monthly As Services Performed Based on Services Performed
VISA, MASTERCARD and DISCOVER Accepted
Growing Relationships Naturally
Proposal#: 5124 Page 1 Initial:■ )\� l
Hittle Landscaping, Inc.
• Street-2013
Appropriation#43-504.00: P.O. 1126332,26291,27365
Contract Not To Exceed$246.454.63
EXHIBIT"B"
E-verify requirement
All terms defined in I.C. § 22-5-1.7 et seq. are adopted and incorporated into this section of the Amendment.
Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly-hired
employees using the E-Verify program, if it has not already done so as of the date of this Addendum. Vendor is further
required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i) Vendor is
enrolled and is participating in the E-verify program,and (ii) Vendor does not knowingly employ any unauthorized aliens. This
Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall
provide the City with documentation that it has enrolled and is participating in the E-Verify program. This Agreement
shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative.
Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any
subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized
aliens,and(ii) the subcontractor has enrolled and is participating in the E-verify program. Vendor shall maintain a copy of such
certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City
within seven (7) days of the effective date of the subcontract.
If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains
an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor
shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the
Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement
•
without consequence.
The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist.
[rn:,sn5p.l\, ,thin•a1mmLLA\0,h.,,,1\Pml:Sys.&Coots S Y,lSi, 153rd SEIflLP 1ANDSCA PING-ASA:I:22:3/155013 1.12 PS11