D-2134-13 Retail Parkway Project/Interlocal between City/Hamilton County SPONSOR(S): Councilor Rider
ORDINANCE D-2134-13
AS AMENDED
AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA.
APPROVING AND ADOPTING AN INTERLOCAL AGREEMENT
WHEREAS, Indiana Code Chapter 36-1-7 authorizes cooperative endeavors between
governmental entities so as to better and more economically and efficiently serve the public safety and
welfare; and
WHEREAS, Indiana Code Section 36-1-7-2 authorizes the Common Council of the City of
Carmel, Indiana (the "Common Council") to approve such interlocal agreements entered into by the City
of Carmel, Indiana(the "City"); and
WHEREAS, the Interlocal Agreement Between The City Of Carmel And Hamilton County
Concerning The Payment Of Project Expenses From The 96th Street-US421 Economic Development
Area, entered into by and between the City and Hamilton County, Indiana ("Hamilton County"), a copy of
which is attached hereto and incorporated herein as Exhibit A ("Interlocal Agreement"), pertaining to
construction of local public improvements to enhance the economic development in the 96th—421 area, is
in the best interests of the City and its residents.
NOW, THEREFORE, BE IT ORDAINED, by the Common Council of the City of Carmel,
Indiana, as follows:
Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. The Interlocal Agreement should be and is hereby approved and adopted by the
Common Council.
Section 3. The Clerk-Treasurer is hereby directed to file a copy of the Interlocal Agreement with
the Hamilton County Recorder and State Board of Accounts within the time periods established by
Indiana Code 36-1-7-6.
Section 4. Any project cost in excess of the Interlocal Agreement amount of Four Hundred
Eighty Thousand Dollars ($480,000.00), up to One Hundred Fifty Thousand Dollars ($150,000.00), will
be paid from the City of Carmel Non-Reverting Thoroughfare Fund.
Section 5. This Ordinance shall be in full force and effect from and after its passage and signing
by the Mayor and such publication as is required by law.
PASSED by the Common Council of the City of Carmel, Indiana, this (p+L day of
\r/\' ‘)A , 2013, by a vote of 10 ayes and p nays.
Page One of Two Pages
This Ordinance was prepared by Douglas C. Haney, Carmel Attorney, on 04/09/13 at 12:48 p.m. No subsequent revision to this
Ordinance has been reviewed by Mr. Haney for legal sufficiency or otherwise.
1
SPONSOR(S): Councilor Rider
ZCOUNCIL FOR THE CITY OF CARMEL
vL NO1 PQ.CS (-7--:1') T
Presidi Office Kevin D. Rider
A A ' I i
_ �.� , A
Richard L. Sharp, President Pro Tempore Carol Schleif
.44w, . Carter W. Erii-idensticker/ '
4:-. ..-41111k _
'inkam u nyder Or
ATTEST r /7
/1✓ i L&)//L �
, • ! , /-
Diana L. Cordray, IAMC, Clerk-Tr-Aurer
Presented by me to the Mayor of the City of Carmel, Indiana this -1 day of in o_ ,
2013, at W 1j A .M. U
iti,...44...A.,X_,, i i 6
Diana L. Cordray, IAMC, Clerk-Tr :surer
Approved by me, the Mayor of the City of Cannel, Indiana, this ) day of Nk ,
2013, at It ; CI) ,}- .M. ' 4
Ja s Brainard, May r
ATTEST:
/0-(1- )- C4 i ./ % '
Diana L. Cordray, IAMC, Clerk-Treasurar
Ordinance D-2134-13
Page Two of Two Pages
This Ordinance was prepared by Douglas C. Haney, Carmel Attorney, on 04/09/13 at 12:48 p.m. No subsequent revision to this
Ordinance has been reviewed by Mr. Haney for legal sufficiency or otherwise.
Z:\E Bass'My Documents\ORDINANCES\INTERLOCAL AGREEMENT ORDS\2013\Retail Parkway Interlocal-Hamilton County&City 4-9-13.nf4/17/2013 2:29 PM
2
HOWARD & ASSOCIATES
ATTORNEYS FOR HAMILTON COUNTY
AND
THE CITY OF NOBLESVILLE
MICHAEL A. HOWARD DARREN J. MURPHY
August 6, 2013
Ms. Lois Fine
Deputy Clerk-Treasurer
City of Carmel
One Civic Square
Carmel,IN 46032-7569
Re: Interlocal Agreement between City of Carmel and
Hamilton County= (Retail Parkway Project)
Dear Ms. Fine:
T return a Zile marked copy of the recorded Interlocal Agreement between the City and Hamilton
County for the Retail Parkway Project. We have reviewed the statute and have determined that the
Redevelopment Commission was not a necessary party to the Agreement, since all of our
documentation designates the Board of Commissioners as the entity having authority over the TIT'
fund.
Very truly yours,
Michael A. Howard
MAH:tap
Enclosures
•694 LOGAN STREET,NOBLESVILLE,INDIANA 46060 • (317) 773-4212 •(FAX) (317) 776-2369•
2013049137 AGREEMENT $0.00
08/01/2013 02:58:31P 10 PGS
Mary L. Clark
HAMILTON County Recorder IN
Recorded as Presented
ME N INN I 1 111 11N1111I1111I11111114111EMI lI111111 111I111111111
AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF CARMEL AND
HAMILTON COUNTY CONCERNING THE PAYMENT OF PROJECT EXPENSES
FROM THE 961'11 STREET-US421ECONOMIC DEVELOPMENT AREA
(Retail Parkway Project)
Document Cross Reference No 200000052067
This Interlocal Agreement entered into as of the dates set out herein,by and among the
Board of Commissioners of Hamilton County("the Commissioners")and the Hamilton County
Council("the Council"),acting on behalf of Hamilton County, Indiana,("the County");
and the City of Cannel,
acting through its Common Council("the City").
WHEREAS,the Commission on the 25th day of February,2000,passed a Declaratory
Resolution No.2000-1,which established the 96th Street-U.S.421 Economic Development Area
("the 96th-421 Area");and
WHEREAS,the Declaratory Resolution approved the Economic Development Plan("the
96th-421 Plan")which the 96th-421 Plan contained specific recommendations for construction of
local public improvements to enhance the economic development ui the 96th-421 Area; and,
1
WHEREAS,the Declaratory Resolution was confirmed by the Commission on the 5th day
of October, 2000, after the approval of the Plan by the Carmel Plan Commission and the
Hamilton County Board of Co mmissioners;and,
WHEREAS, the City has annexed all of the land within the 96th-421 Area effective the
27th day of July,2010;and,
WHEREAS, the City and the County entered into an Interlocal Agreement dated as of
May 24, 2010, ("the 2010 Interlocal Agreement") to authorize the.Commission to construct.
additional local public improvements to include expansion and improvement of specific roads in
western Clay Township,which roads will serve and benefit the 96th-421 Area;and,
WHEREAS,the City,acting through its Engineering Department,and in cooperation
with INDOT,has designed a Projecr to construct an extension of Retail Parkway west of US 421,
including improvements to the intersection of Retail Parkway and US 421 ("the Project");and,
WHEREAS,the estimated construction cost of the Project is Three Hundred Seventy-five
Thousand Five Hundred Ninety-eight Dollars and Twenty-eight Cents($375,598.28)as shown
on Exhibit A,plus construction inspection costs and contingencies which could increase the costs
of the Project up to Four Hundred Eighty Thousand:Dollars($480,000);and,
WHEREAS,the County,the City,and the Conurtission are desirous of entering into an
Interlocal Agreement to use the tax increment from the 96"'-421 Area to pay all,or part of,the
costs of the Project up to Four Hundred Eighty Thousand Dollars($480,000);and,
WHEREAS,the City has,or is in the process o Capproving the construction of three(3)
businesses to be served by the Fr ject which are estimated to generate approximately One
2
Hundred Sixty Thousand.Dollars($160,000)of tax increment,per year into the 96th-421 Area;
and,
WHEREAS,the Project will serve and benefit the 96th-421 Area by providing access to
the parcels on either side of the Project and will permit fhzrther extensions to Retail Parkway to
potentially connect to Mayflower Drive; and,
WHEREAS, Section 24 of the 2010 Interlocal Agreement permits the Commission to use
the additional increment from the 96"'-421 Area to fund additional road projects for the 96th-421
Area,which projects are to be selected based on a recommendation by the City.
IT IS THEREBY AGREED by and between the City,the County,and the Commission as
follows:
Section 1. The Commission shall pay up to Four Hundred Eighty Thousand Dollars
($480,000)of the costs of the Project front the Allocation Fund held by the County for the 9611''-
421 Area.
Section 2. The City shall select such engineers and design professionals as are necessary
to design and construct the Project.The City shall be responsible for obtaining bids and awarding
the contracts for design,construction inspection,and construction of the Project All contacts
shall be assigned tonne Commission for payment up to the amount of Four Hundred Eighty
Thousand Dollars($480,000)funded through this Agreement. The City shall manage the Project
and pay all project costs not funded by this Agreement.
Section 3. Claims for payment of the costs of the Retail Parkway Project shall be
approved by the City's Engineer or ins designee and the Hamilton County Engineer,or his
designee.
3
Section 4.The costs of the Project shall be paid from cash in the AIlocation Fund of the
96th-421 TJF Area,and no bonds,notes or other obligations will be used to pay the costs of the
Project.
Section 5. In the event there are any disputes arising under this Agreement,those
disputes shall initially be discussed in a settlement conference to be held among the following:
one(1)member of the City Council appointed by the Council; the Mayor of the City;the City
Attorney; two(2)members of the.Board of ConTmissioners;and the County Attorney. If there is •
no resolution of the dispute at the settlement conference,the dispute shall be submitted to
mediation,pursuant to the Rules of Alternative Dispute Resolution prior to initiating litigation.
In the event that the parties cannot agree on an acceptable mediator,a mediator shall be
appointed by the Judge of the Circuit Court of Harriitort County.
Section 6. The dispute procedures listed in Section 5 above, shall not be construed as a
final administrative procedure or-remedy under the Law. Section 5 above is merely an avenue for
the County and City of Cannel to attempt to resolve any dispute prior to formal mediation under
the Indiana Rules of Alternative Dispute Resolution.
Section 7. This Agreement shall be construed as an Interlocal Agreement under the
terms of Indiana Code 36-1-7 and shall be effective upon approval of the County and the
legislative and fiscal bodies of Haro.ilt n County and the City of Cannel.
ALL OF WHICH IS AGREED by and between the City of Carmel,the Board of
Commissioners of Hamilton County,the Hamilton County Council,and the Hamilton County
Redevelopment Commission on the dates set out herein.
4
PASSED by the Common Council of the City of Carmel, Indiana this (o day of
Yv ,�O 13, by a vote of 6 _ayes and_ 0 nays.
COMMON C UNCIL FOR THE CITY OF CARMEL
in--1 N 0 Y p(2,e sEN r Presidffic Kevin Rider
. /1 1
41` ll +
Richard L. Sharp, Carol Schleif
President Pro Tempore
Alle
-m __ _,,rzk ' A c.,....., , I Ara
' e ald E. Carter W. Eric Seidensticker MI
/
A:4.•i► OM it e
`ue F:, . f u nyder 0
ATTEST:r -. j.,
/1:-644
Diana L. Cordray, IAMC,Clerk-TT,asurer
Presented by me to the Mayor of the City of Carmel, Indiana this I day of
YncuA ,aoi 3 , at f 1:(5- M.
_ . -- 6J,6201
Diana I,. Cordray, IAMC,
Clerk--Treasurer
Approved by me,Mayor of the City of Cannel, Indiana,this I 4 day of
,,Qot 3 , at A s-6 A-.M. r
T. es Brainard, Mayor
ATTEST:
G Oteiu i
Diana L. Cordray, IAMC, Clerk-TreasuJ,
5
IN WITNESS WHEREOF,the undersigned Board of Commissioners of Hamilton
County have approved this Interlocal Agreement on the 1 31-" day of Nov e n,he✓ ,
20 i2- .
BOARD OF COMMISSIONERS OF
HAMILTON COUNTY
.,P..r w l
Steven C. Dillinger I
ILA-
0 l
Steven A. Holt
e,41 --
Christine Altman
ATTEST:
. Dawn Coverdale,Auditor
6
This Interlocal Agreement ratified and approved by the Hamilton County
Council this 5}`' day of Dec crrooev- , 2-012. .
HA ' 0 COUNTY COUNCIL
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Amy ig ssilla C.y
Kul Ayers r
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Rick A cKmney
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grad Beaver
ATTEST:
Dawn Coverdale,Auditor
7
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LOCATION MAP
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PROJECT LETTING DATE:04-01-2013 E' 0
CERTIFIED or, OAT la
APPROVED 0£s1CNEAJAL EIICAEOr :e
BOARD OF PUBLIC WORKS AND SAFETY OAAOM l/P CHEC0001 .__
JAMES BRAINARD,MAYOR-PRESIDING OFFICER I 1 w { ,, I CC
j MARY ANNE BURKE•MEMBER CM OF CARREL ROAD STANDARDS,
CURRENT INDIANA DEPARTMENT W
LORI WATBON-MEMBER TRANAS�PAORTAAI Ro o SrANDDAsp(s ArI
s IIIDARD pPPPPECT//IFfftEA r/OHS SATED RolerL1Y
TO BE USED WITH THESE PLANS.
1
•
PRICING REPORT Date:10/19/2012
__ -...-- ___�...,,� Time-11•99•14
Project Retail Parkway_Additional Work Project ID: 121213
Location: Carmel,gt/ Bid Date: 04/0112013 State: IN
County: HAMILTON Route:
District Greenfield
Primary County: HAMILTON Urban/Rural: URBAN ROUTE
Add!Counties: Work Type: NEW ROAD CONSTRUCTION
District: Greenfield Function Class: LOCAL
Longitude: 89°00'00'_ Season: SPRING
Latitude: 35°00'00" Estimator. bfulier
Log Mile: Beg: C ,
09 eg: cr�s`u'Eng: 0.00 /,
End: PrIced Date: 12J12/2012
Station: Beg:20+00 Create Date: 10/01/2012
End:26+00 F,d Projec No: 121212
.'ect Len.i : 0.0000 miles
Pro"ect_Ca -.ones ------- __ -___ �, I' information
100 General Provisions 18,000.00 4.8% 1 Project Cost 375,598.28 100.0%
200 Earthwork 43,455.30 11.6%
400 Asphalt Pavement 90,180.66 24:3% y : FE 0.00 0.0%
600 Incidental Construction 45,953.47 12.2%
700 Structures 75,008.85 20.0% CE 0.00 0.0%
800 Traffice Control Devices and Liohtino 103.000.00 _ 27.4%
TOTALS: 375,598.28 100.0% I 'f N 0.00 0.0%
Major Categories ` utilities 0.00 0.0%
—
MISC. 152,334.76 40.6% TnT.Q!_S: 375,598.28 180.8%
GRADE/DRAIN 58,074.01 15.5°,% , �_ ..—. —
BRIDGE 75,008.85 20.0% j
PAVEMENT/BASE 90.180.66 24.0% '
TOTALS: 375,598.28. 100.0%
Indiana Dot PAGE: 1 of:3 BidTabs Professional-PLUS
EXI-IIBIT A, P.2
PR C NG REPORT Date:10119!2012
Time,11-2q-34
Project Retail Parkway Additional Work
Location:Carmel,IN Project iL3:921213
County:
HAMILTON Bid Date: 0410112013 State:IN
District: Greenfield Route:
Rent Pay Item fl snriptinn Quantity_UniF RiA
Prirp FrfAncinn Alt
100 105-06845 construction engineering 1.000 LS. 5,000.00 5,000.00
100 110-01001 mobilization and demobilization 1.000 L.S. 13,000.00 13,000.00
GENERAL PROVISIONS SUBTOTALS 18,000.00
4.8%
200 201-52370 clearing right of way 1.000 L.S. 5,000.00 5,000.00
200 203-02000 excavation,.common
_ - 1,885.000 C.,.Y.
7.32 13,798.20
200 207-08267 Subgrade treatment,type ilia 443.000 SYS 8.54 3,783.22
200 207-09934 subgrade treatment,type 1 b 2,621.000 SYS 5.28 13,838.88
200 211-09264 structural backfili,type 1 420.000 C Y_ 16.75 7,035.00
EARTHWORK SUBTOTALS 43,455.30
11.6%
400 402-07433 hma surface,type b 94.000 TON 55.57 5,223.58
400 402-07434 hma surface,type c 180.000 TON 65.43 11,777.40
400 402-07438 hrna intermediate,type b 182.000 TON 0.00 0.00
400 402-07439 hma intermediate,type c 656.000 TON 53.80 35,292.80
400 402-07442 hma base,type c 776.000 TON 48.03 37,271.28
400 406-05521 asphalt for tack coat 3,240.000 SYS 0.19 615.60
ASPHALT PAVEMENT SUBTOTALS 90,180.66
24.0%
600 604-06070 sidewalk,concrete 4.000 SYS 31.38 125.52
600 604-07900 curb ramp,concrete,f 46.000 SYS 129.69 5,965.74
600 605-06155 curb and gutter,concrete,modified 1,035.000 L.F. 13.07 13,527.45
600 610-09108 pccp for approaches,9 in 442.000 SYS 50.68 22,400.56
600 621-06567 water 6.000 M.G. 5.47 32.82
600 621-06575 sodding,nursery 1,327.000 SYS 2.94 3,901.38
INCIDENTAL CONSTRUCTION SUBTOTALS 45,953.47
12.2%
700 715-05149{1} pipe,type 2 circular 12 in 267.000 G.F. 31.85 8,503.95
700 715-05151 pipe,type 2 circular 15 in 87.000 L.F. 32.31 2,810.97
K
Indiana Dot PAGE:2 of 3 W�. � � SidTabs Professional-PLUS
EXHIBIT A,P.3
PRQCJWG REPORT Date:10/19/2012
Project Retail Parkway Additional Work Project I D:121213
Location:Cannel,IN Bid Date: 0410112013 State:IN
County: HAMILTON Route:
District Greenfield
SPSt Pay Item rlegnription _ .- ! uantrty I)nit Rir)Prirp FxtPnaiartAit
700 715-05152 pipe,type 2 circular 18 in 159.000 L.F. 36.26 6,127.94
700 715-05154 pipe,type 2 circular 24 in 408.000 L.F. 46.94 19,151.52
700 715-05156 pipe,type 2 circular 30 in 122.000 L.F. 60.26 7,351.72
700 715-09064 video inspection for pipe 1,210.000 L.F. 1.29 1,560.90
700 718-52610 aggregate for underdrains 45.000 C.Y. 28.50 1,282.50
700 718-99153 geotextites for underdrain. 70.000-SYS 1:04 72.80
700 720-45045 inlet,;10 8.000 EACH 1,415.37 11,322.96
700 720-45250 catch basin,k10 3.000 EACH 1,734.06 5,202.18
700 720-45410 manhole,c4 4.000 EACH 2,125.45 8,501.80
700 720-95422 manhole,j4 1.000 EACH 3,119.61 3,119.61
STRUCTURES SUBTOTALS 75,008.85
20.0%
800 801-06775 maintaining traffic 1.000 L.S. 3,000.00 3,000.00
800 805-01579 miscellaneous equipment for traffic signals 1.000 L.S. 100,000.00 100,000.00
TRAFFICS CONTROL DEVICES AND LIGHTING SUBTOTALS 103,000.00
27.4%
TOTALS 375,598.28
100.0%
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EXHIBIT A,P.4