Christopher Burke Engineering/ENG/Addl Serv 2/25,750/Stormwater Program Christopher B. Burke Engineering, LLC
Engineering-2013
Appropriation#202-401; P.O. #25277
Contract Not To Exceed 525,750.00
ADDITIONAL SERVICES AMENDMENT TO ROpa
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES 17 A 4L
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and Christopher B. Burke Engineering, LLC, (the 'Vendor'), as City Contract dated May
15, 2013 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit"A". Furthermore, the terms of
the Agreement shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq.,
which is attached hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached
hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing
this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA Christopher B. Burke Engineering, LLC
by and through its Board of Public
Works and Safety
By: By:
Al Or
dames :rainard, Presidi di : Officer Au s ed Signature
/71/7A-AA ate::
Printed Name
Mary Aurke, Me er
Date: - 7 " �� Title Ple.,1;u' M- Pces;cdeuf
I
Lori S. W Member FID/TIN: `15 ' ?VMS-Zs
Date: e/ y/13
Last Four of SSN if Sole Proprietor:
ATTE T:
Date: �ti I n 20 I S
\_J.E //LL,[ At LLl
iana Cordray, IAMC, Clerk-usurer
latti 004)710121- AS
1a
June 28, 2013
CI I Y .® *` ARMEL
Jon D. Stolz, P.E. �.:1MES BRAINARD; IAA Ott
Christopher B. Burke Engineering
115 W. Washington Street STE 1368 South
Indianapolis, IN 46204
RE: Additional Service Amendment#2, PO # 25277
Dear Mr. Stolz:
As we discussed, the City of Cannel has a need for additional professional services and pursuant to our current
contract with Christopher B. Burke Engineering, dated May 15,2013. I have requested and received from you the
proposed scope of services and fee estimates for the following work task:
Additional Service Amendment#2— Stormwater Program and Capital Improvement Budget Study
Project Phase 2
Professional Engineering Services
Not to Exceed: $25,750.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that"Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service#and P.O. #shown above. Invoices received without the Additional Service# referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
-Fie
L�
Michael T. McBride, P.E.
City Engineer
Exhibit A
143
Reviewed and approved by.
S.C Enge ing
Di cut. i OF ENGINEERING Director of Administration
ONE Civic SQUARE, CA RMEI. IN 46032 Orrc6 317571.2441 I'v: 317.571 2439
EJIAII. engineeringL�'carinel.in.goc
CChristopher B. Burke Engineering, LLC
B B 115 W.Washington St. Suite 1368 South Indianapolis,IN 46204 317.266.8000 cbbel-in.com
X19,k92021222,y
$' ¶3
June 17 2013 4.2 RECEIVED
c•
City of Carmel Engineering Office JUN 2013
Carmel City Hall !` CARMEL co
One Civic Square 3 CITY ENGINEM pw
Carmel, IN 46032 (9317EZl•��4
Attention: Mike McBride, P.E.- City Engineer
Subject: Stormwater Program and Capital Improvement Budget Study- Phase 2
Proposal for Professional Engineering Services
Dear Mr. McBride:
Christopher B. Burke Engineering LLC (CBBEL) is pleased to submit this proposal to provide
professional engineering services to complete Phase 2 of a study to evaluate existing data to
develop an overall stormwater budget and assist with the determination of an assessment rate
strategy based on preliminary, available data. The following is our Understanding of the
Assignment, Scope of Services, Anticipated Schedule and Estimated Fee.
UNDERSTANDING OF THE ASSIGNMENT
It is our understanding that the City of Carmel is exploring options to establish sustainable
funding for its stormwater program. As Phase 1 of such an endeavor, the City of Carmel had
CBBEL evaluate the City's existing data and determine an appropriate five-year budget for its
stormwater program and capital improvement needs. This initial study also included a
determination of potential rate structure and revenue needed to fund the program costs and the
needed capital improvement projects. The City wishes to proceed with Phase 2 and determine
the actual impervious area of non-residential parcels and update revenue projections accordingly.
Potential future phases of this study not included with this contract could include conducting
education and outreach, assisting with billing procedures, and assisting with development of
program policies and procedures. A decision as to whether to proceed with the latter potential
future phases will be made by City at a later time and accomplished through an amended
contract proposal.
SCOPE OF SERVICES
CBBEL will complete the following tasks for this project:
Task 1 - Digitize Non-Residential Impervious Area: CBBEL staff will determine the optimal
methodology for digitization and will digitize the impervious surface area associated with all non-
residential properties within the City limits.
ezez 3
Carmel Stormwater Program and Capital Improvement Budget Study--Phase 2 June 17,2013
2013.6954 Page I
Task 2 — Update the Rate Study Database: CBBEL will update the interactive rate study
database developed in Phase 1 to include impervious area.
Task 3 — Update Report and Rate Study Database for Future City Use: CBBEL will update the
report prepared in Phase 1 that documents findings, procedures and recommendations. Three
hard copies of the report will be delivered to the City. In addition, one PDF version of the report
will be provided along with a copy of the rate study database that can be used to simulate
additional rate structure scenarios.
ANTICIPATED SCHEDULE
We anticipate completing the work described under the Scope of Services within one month of
receiving the notice to proceed.
ESTIMATED FEE
We have estimated the total cost for these services should not exceed $25,750. If at any time the
total value of work required to complete the project is anticipated to exceed the noted amount,
CBBEL will assess the remaining work and notify you, in writing, of the revised compensation and
schedule. No additional work, beyond the total agreed upon fee,will be performed until a written
contract amendment has been approved by both parties.
We will bill you monthly on a time and material basis for assigned tasks in accordance with our
attached standard Charges for Professional Services. In addition, our contract will be established
in accordance with the attached General Terms and Conditions. These General Terms and
Conditions are expressly incorporated into and are an integral part of this contract for
professional services.
If this proposal meets with your approval, please sign where indicated and return an executed
original to us as our Notice to Proceed. The executed Proposal, along with the Estimated Fee, the
attached Standard Charges for Professional Services, and the attached General Terms and
Conditions constitute the whole of our Agreement. Any modification to any part of this
Agreement without prior acknowledgement and consent by CBBEL will make null and void this
Agreement. Any time commitment made by CBBEL as part of the Agreement does not begin until
CBBEL has received an executed original.
We appreciate the opportunity to submit this proposal and look forward to working with you on
this project. Please contact me or Siavash Beik, P.E.at 317-266-8000 if you have any questions.
Sincerely,
Jon D. Stolz, P.E.
Managing Vice President 3
Carmel Stormwater Program and Ca pad!Improvement Budget Study—Phase 2 June 17,2013
20116954 Page 2
' Christopher B. Burke Engineering, LLC
Engineering -2013
Appropriation#202-40/; P.0. 425277
Contract Not 7o Exceed$25,750.00
Exhibit"C"
E-Verify Affidavit
J 0 ni D, Shit , being first duly sworn, deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. I am now and at all times relevant herein have been employed by
dr;siopL., Q. QrrBurk.- eerlx{� (the "Company") in the position
of itleAl ,.) Vrt r P.ra:dM /
3. I am familiar with the employment policies, practices, and procedures of the Company and
have the authority to act on behalf of the Company.
4. The Employer is enrolled and participates in the federal I3-Verify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the 21- day of Sa I7 , 2013 .
Printed: .Tow b . 53o I'x-
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
Printed: __4bi I PP ? 4?4S
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