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ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement (herein referred to as "Agreement' entered into by and between the City
of Carmel (the "City") and 4-udciA �S /� wC �✓' (the
"Grantee"), is executed pursuant to the terms and conditinr s set forth herein. In consideration of
those mutual undertakings and covenants, the parties agree as follows:
1. That on behalf of Grantee, a not-for-profit corporation, I, ht%4e/ 4Ty
an authorized representative of Grantee, have applied for a City of Carmel
("Grantor") Arts Grant, said application attached hereto and made a part hereof as
Exhibit "A."
2. Grant Agreement. The City, after review and recommendation by the Mayor and by
the City Council, agrees to grant $ 12, bop. (r ) to the Grantee for
the eligible costs of the project (the "Project") or services as described in Exhibits
"A" and "B" of this Agreement. The funds shall be used exclusively in accordance
with the provisions contained in this Agreement.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not-for-profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
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B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
I. An application and description of the proposed use of the grant funds (EXHIBIT
A);
2. A budget for the calendar or fiscal year for which the grant is requested
(EXHIBIT B);
3. Certified copies of incorporation as a not-for-profit corporation under state law
(EXHIBIT C);
4. A not-for-profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not-for-profit corporation that is exempt from
Federal income tax (EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee(EXHIBIT E);
6. A list of the Grantee's board of directors and officers listed (EXHIBIT F);
7. A Year End Report from the previous year IF Grantee received an Arts Grant
from the City of Carmel in the previous calendar year, pursuant to paragraph 7
herein (EXHIBIT G).
C. Any other ,grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
(3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees.
7. Year end review. Grantee agrees to provide the City of Cannel a year-end report
("Year End Report") for each year, describing how the grant was used and the impact
of the dollars received. This Grant award may not exceed one third (1/3) of Grantee's
combined contributed income, revenue of sales, and/or ticket revenue from the
previous year. If the Grant amount is in excess of sixty thousand dollars
(S60,000.00), the Grantee agrees to provide, at Grantee's cost, a review or audit of the
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grantee. Said review or audit shall he performed by a Certified Public Accountant
("CPA") who is neither an employee of Grantee nor a member of the Grantee's Board
of Directors, to be provided to the City of Carmel by March 31 of the following year.
8. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, upon
request, Grantee with the graphics/logos necessary for compliance.
9. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the State that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
10. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and fin no other purpose. It' it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana or Federal law.
1I. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating in
the E-Verify program. Additionally, the Grantee is not required to participate if the
Grantee is self employed and does not employ any employees.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty (30) days after being notified by the State.
12. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
13. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/or agents are employees of City. The
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Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
14. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
l5. Entire Agreement. -Phis Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF,�the parties hereto have made and executed this Agreement as follows:
1" HApe 1 ,i ''`r�i` .' ("Grantee")
By: Y Printed Name of Officer: d'Ae/VFW Title: 4u
Date: //
CITY F CARMEL ("Grantor")
By:
/James Brainard, Mayor
Date:/'/( b �t/
ATTEST:
Date:S8talp ae3
It you have any question concerning the City of Cannel's 2013 Arts Grant Program,grant writing,guidelines or application materials,contact:
Sharon Kibbe,City of Cannel,One Civic Square,Cannel,IN 46032,Phone 317-571-24g3,ckihb68camtel.in gov.
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Exhibit "A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT: /,
Name of organization: --Lave,fti >s7j't''t1\ t'''" ,",
Address: 9bo St ,B* "rye
17 Sf
Telephone: 37-91/0-9O Fax: 9?-91e— 9%St
Contact Person: rtelvie I R-(tr`
Email: wtQ2. i- Fryt9, dvf,e.�. fedU
APPLICATION AMOUNT: S lS061
Not to exceed 1/3 of previous year revenue/income
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
By w l
Printed Name of Officer: &Ad/ )"' t/
Title: "-1cw .t r�
Date: d7/ /
(Additional pages may be added to Exhibit"A")
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City of Carmel Arts Grant Program
Exhibit A I Project Description 12013
INDIANA I'OL IS
S}'M PIION IC
C II O I 0.
Mission
The Indianapolis Symphonic Choir is dedicated to excellence in the performance of
choral music, to creating and performing new choral masterworks, and to community
outreach and education.
Executive Summary
The Indianapolis Symphonic Choir requests funding in the amount of $15,000 to make
possible two (2) performances of its annual Festival of Carols concert at the world-class
performing arts venue, The Palladium, in December 2013. These funds will cover the
costs associated with hall rental and venue needs for the expansion of Festival of
Carols, benefiting the City of Carmel and the region.
The Indianapolis Symphonic Choir is committed to providing Central Indiana with this
high-quality, family-friendly holiday performance experience. In 2012, the City of
Carmel supported one Festival of Carols concert; last year's experience amply
demonstrated a demand for two performances.
I. Organizational Sustainability
The 2013/2014 season represents the 77th consecutive season of the Indianapolis
Symphonic Choir. The Symphonic Choir is:
• Among the oldest and best established symphonic choruses in the nation.
• Led by a professional staff and governed by a volunteer board of directors.
• Adding new programs which reflect strong fundraising success and a growing
audience base.
The Indianapolis Symphonic Choir was founded in 1937 to perform major choral-
orchestral works. Over the years, the breadth of the Choir's programming has
expanded to include not just classical, but other forms of music (gospel, jazz, sacred
literature, annual commissions), as well as comprehensive outreach/educational
programming. From its creation 76 seasons ago to perform Beethoven's Ninth
Symphony to its recent concerts, commissioned works, public school partnerships,
international tour and professionally produced CDs, the Choir has developed into a
stable and visionary leader on the national choral stage.
City of Carmel Arts Grant Program I Indianapolis Symphonic Choir I Page 1
Although the Symphonic Choir frequently performs with the Indianapolis Symphony
Orchestra, the two organizations are not related. The Choir's concert programming
and its outreach/education offerings, marketing, fundraising, and governance are all
developed in house. A professional staff of six, three full-time (executive director,
operations manager, general manager) and three part-time (artistic director, assistant
artistic director, keyboard artist/accompanist), manage the administrative and artistic
vision and well-being of the Symphonic Choir. A volunteer board of directors oversees
the legal and fiduciary management, utilizing an active committee structure. Board
members represent a cross-section of the community in terms of gender, age, creed,
vocational experience and skill sets. Two board members also serve as singing
members of the Choir. Through training over the past four seasons, the board has
become more comfortable with and versed in addressing the development needs of
the organization. Additionally, every member of the board annually contributes
financially at a leadership level.
At the time of this grant application submission, every Symphonic Choir-produced
concert during the 2012-2013 season has attracted capacity (sold-out) audiences,
including December 2012 Festival of Carols performances at The Palladium. Due to
demand beyond the venue's capacity , an additional performance was added at The
Palladium. As a result, this grant application seeks funding to plan two full
performances at The Palladium in December 2013 to meet audience interest.
II. Arts Programming
• Build on the tradition of performances with the Indianapolis Symphony Orchestra
• Expand Festival of Carols performances (2 in Carmel + 2 in Indianapolis)
• Collaborate with other leading arts organizations
• Diversify artistic programming: classical, gospel and jazz
The Indianapolis Symphonic Choir creates choral (and choral-orchestral) performances
that are recognized nationally by our peers as well as our regional audiences. The
Choir's high-quality artistic product has garnered local and national broadcasts,
recognition through the American Prize, and invitations to perform at American Choral
Directors Association conventions. The quality of every performance consistently is at
the highest of levels. The Choir is comprised of 184 unpaid (volunteer) singers who
audition annually. These performers each dedicate over 200 hours to the organization
annually through rehearsal and performance during the 42-week performance season.
The typical concert cycle requires 6 to 8 weeks of preparation. The Symphonic Choir's
2013-2014 season includes:
Mood Indigo: The 77th season kicks off with the Choir performing vocal jazz in a
cabaret-style atmosphere, accompanied by a local jazz band.
Verdi Requiem: One of the most dramatic pieces of classical music — and often
featured in movie soundtracks — the Choir and the Indianapolis Symphony Orchestra
present this timeless composition on the occasion of Verdi's 200th birthday.
City of Carmel Arts Grant Program I Indianapolis Symphonic Choir I Page 2
Festival of Carols: Featuring the Choir, full orchestra, and special guest high school
side-by-side educational initiative, Festival of Carols includes familiar carol-based
arrangements. Specifically, the Choir will present 2 concerts at the Scottish Rite
Cathedral in downtown Indianapolis, and 2 performances at The Palladium (The
Center for the Performing Arts) in Carmel. Support from the City of Carmel will
directly enable the performance of Festival of Carols at The Palladium, and off-sets
the cost of hall rental and venue expenses. These concerts will also include the world
premiere performances of our 2013 Christmas Carol Commission Competition winner
and our ongoing educational partnership featuring the 2013 Spotlight Choir side-by-
side experience.
Handel's Messiah: Handel's most popular oratorio is performed in full, in collaboration
with the Indianapolis Symphony Orchestra, at Clowes Memorial Hall. This annual
performance draws large audiences, and especially persons who are newer to the
classical music realm.
Gala Bel Canto: ISC's annual black-tie fundraiser will include a performance by the
Choir as the event "Goes Vegas." The audience of current and potential supporters is
the perfect opportunity to showcase the Choir's many talents and increase affection
for the organization.
War Requiem: Written by composer Benjamin Britten to commemorate World War II,
the scale of this composition is mammoth: Two orchestras, adult choir of 250 singers,
antiphonal children's choir, and three soloists. The musical, educational and cultural
magnitude of this composition places it in a league of its own.
Ravel's Daphnis & Chloe: The Choir, the Indianapolis Symphony Orchestra, and Dance
Kaleidoscope will present this musical ballet at Clowes Memorial Hall, offering two
performances of the classic impressionist composition.
III. Marketing and Outreach
• Attract new audiences through programming and collaboration
• Retain audiences through enhanced patron experience
• Provide additional concert opportunities for regional audiences
The Indianapolis Symphonic Choir is fortunate to have a world-class product and an
engaging story to tell. To help attract future audiences, donors, and singers, the
organization will focus on better equipping its board, staff, and singers to serve as
effective advocates by providing them with the knowledge and resources to champion
the Choir. Perhaps more than many other organizations, the Symphonic Choir is
fortunate to have a built-in PR team who are fully dedicated to the Choir's success: its
corps of nearly 200 singers.
As a direct result of engaging an outside public relations firm in late 2011, the Choir is
attracting new audiences thanks to increased media exposure and to expanding its
performances to venues outside of Indianapolis. In addition, the Choir's Patron
Experience initiative addresses the multi-faceted needs that create an attractive
concert experience for concertgoers, turning the first-time attendee into a return
attendee, donor and advocate. These items include strategic communication before
City of Carmel Arts Grant Program I Indianapolis Symphonic Choir I Page 3
the concert as well as post-concert follow-up; concert ambience and multi-sensory
experience; ease of ticketing; and personal connections with the music and
performers.
ISC targets communication to segments of the population that may hold particular
affinity for a given performance based on creed, geographical location, heritage and
the like. Also, because Western choral music historically is closely tied with churches,
the Choir cross-promotes concerts with area churches and through the Center for
Congregations. Surveys at concerts, as well as online surveys, provide measurable data
that accompany anecdotal evidence collected by participants and partner
organizations to help determine what repertoire and other factors attract and retain
audience members. These initiatives, plus the variety of musical styles included in a
concert season, help the Choir reach a diverse audience in terms of age, race,
geography, education and income levels.
Ticket prices for ISC concerts remain competitive and yet accessible. Adult tickets
range from $10 to $67 (depending on seating preference) with student/youth rates
always $10. Special group rates are available as well, with group sales being especially
attractive for holiday performances. As part of the Choir's outreach and educational
programs, discounted tickets are provided to parents of students singing in our
Festival of Carols Spotlight Choirs.
IV. Arts Education and Lifelong Learning
• Outreach and educational programs for students
• Lifelong learning and cultural opportunities for the senior community
The Choir's education and outreach programs are among the institution's most
cherished offerings. With programs appropriate for persons of all ages, levels of
musical experience and income status, these offerings reach thousands of persons
annually. According to a 2010 study by Chorus America, more than 35 million
Americans sing in choirs; more persons sing in a choir than participate in any other art
form.
Adult opportunities (life-long learning) are numerous and open to all through our
Timeless in Song programs, with opportunities appropriate for all levels of prior
musical experience. For example, a person with significant musical background is a
good candidate to join as a singing member of ISC or attend a Choral Colloquium,
whereas someone initially exploring singing and without any ability to read music may
be interested in the 90-minute, interactive program "Hallelujah-What's It To Ya!?"
which uses Handel's "Hallelujah Chorus" to shed light on the choral art in a humorous
and light-hearted environment. Additionally, the Symphonic Choir provides subsidized
tickets to lower-income senior communities to attend concerts, provides
transportation assistance, and even brings the concerts to senior communities through
mobile performances for those unable to travel to the concert venues.
City of Carmel Arts Grant Program I Indianapolis Symphonic Choir I Page 4
Among the Choir's most valuable partnerships is our relationship with area schools
throughout metropolitan Indianapolis through Voices of Harmony. The Choir is the
official choral partner for all 65 schools in the Indianapolis Public School system, and
partners with school systems throughout Central Indiana. We provide in-service
education for choir and general music teachers. Additionally, printed music and
curriculum ideas, based on state standards, are distributed to the classrooms in the
weeks prior to the Celebration Gospel Festival, which is offered every other season.
Participants learn repertoire in their classrooms in the weeks prior to the Gospel
Festival, combine forces for a day-long rehearsal with hundreds of other students, and
then join in song for the culminating performance, including some songs just for
students and others in side by side performance with adult singers.
The annual Spotlight Choir program serves as our ongoing side by side series, pairing
the Symphonic Choir with area high school or middle school choirs as a component of
the Festival of Carols concerts. Symphonic Choir Artistic Director Dr. Eric Stark leads
in-class preparation with these partner schools, whose students perform their own
repertoire and also sing with the Symphonic Choir members. Both of these
opportunities encourage multi-generational learning and mentoring as adult and
student participants perform together through the Festival of Carols performances — 2
of which are scheduled to be performed at The Palladium with the financial support of
the City of Carmel's arts grant program.
The Indianapolis Symphonic Choir's outreach programs, paired with careful
stewardship of our resources and the undeniable quality of each performance, provide
a priceless and treasured asset for central Indiana and beyond. We appreciate the
opportunity to seek support from the City of Carmel, and we look forward to future
success in the arts community.
This grant application to the City of Carmel represents an increase from the 2012
application amount of $7,500 for one performance at The Palladium of Festival of
Carols to $15,000 for two performances of the family-friendly concert at The Palladium
in 2013. These grant monies will be used to directly offset the cost of hall rental, stage
hands, and other expenses directly related to bringing two performances to the world-
class venue.
For more information about the Indianapolis Symphonic Choir visit www.indychoir.orq
or contact the Choir office at (317) 940-9057.
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