Art Grant - Carmel Arts COuncil .07,1618.0
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ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement (herein referred to as "Agreement") entered into by and between the City
of Cannel (the "City") and C,A(rMI L ARiS GOUND G-, [nle. (the
"Grantee"), is executed pursuant to the teens and conditions set forth herein. In consideration of
those mutual undertakings and covenants; the parties agree as follows:
1. That on behalf of Grantee, a not-for-profit corporation, I. J Ddc'F.EN SGO/QE �,�CA�R
an authorized representative of Grantee, have applied for a City of Carmel
("Grantor") Arts Grant, said application attached hereto and made a pad hereof as
Exhibit "A."
2. Grant Agreement. The City, after review and recommendation by the Mayor and by
the City Council, agrees to grant $ I(r r55k, CC) to the Grantee for
the eligible costs of the project (the "Project") or services as described in Exhibits
"A" and "B" of this Agreement. The funds shall be used exclusively in accordance
with the provisions contained in this Agreement.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
finds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not-for-profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must he fully executed and signed by both Grantee and Grantor.
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B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
1. An application and description of the proposed use of the grant funds (EXHIBIT
A);
2. A budget for the calendar or fiscal year for which the grant is requested
(EXHIBIT B);
3. Certified copies of incorporation as a not-for-profit corporation under state law
(EXHIBIT C);
4. A not-for-profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not-for-profit corporation that is exempt from
Federal income tax (EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee(EXHIBIT E);
6. A list of the Grantee's hoard of directors and officers listed(EXHIBIT F);
7. A Year End Report from the previous year IF Grantee received an Arts Grant
from the City of Carmel in the previous calendar year, pursuant to paragraph 7
herein(EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
(3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Cannel, the State of Indiana, or their designees.
7. Year end review. Grantee agrees to provide the City of Carmel a year-end report
("Year End Report") for each year, describing how the grant was used and the impact
of the dollars received. This Grant award may not exceed one third (1/3) of Grantee's
combined contributed income, revenue of sales, and/or ticket revenue from the
previous year. If the Grant amount is in excess of sixty thousand dollars
($60,000.00), the Grantee agrees to provide; at Grantee's cost, a review or audit of the
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grantee. Said review or audit shall be performed by a Certified Public Accountant
("CPA") who is neither an employee of Grantee nor a member of the Grantee's Board
of Directors,to be provided to the City of Carmel by March 31 of the following year.
8. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Cannel will supply, upon
request, Grantee with the graphics/logos necessary for compliance.
9. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the State that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
10. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana or Federal law.
11. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating in
the E-Verify program. Additionally, the Grantee is not required to participate if the
Grantee is self employed and does not employ any employees.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty(30) days after being notified by the State.
12. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
13. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/or agents are employees of City. The
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Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
14. Severability. if any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect,
15. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows:
C.,AR Pi L` n RI S C. 0 L)A'(t, I / ,J fV/t("Grantee")
� �
By: P
Printed Name ofOfficer:ihtt.rN saOIMc /-resR Title:C,yiCkt he T-U -?�cDc)
Date: .'I/9 7262.0�'3
CITY F CARMEL ("Grantor's
By:
James Brainard, Mayor
DateJa.0 ao/j
ATT.ST:
��. \
Date: 1 `l i 3
If you have any question concerning the City of Carmel's 2013 Arts Grant Program,grant writing,guidelines or application materials,contact:
Sharon Kibbe,City of Carmel,one Civic Square,Carmel,IN 46032,Phone 317-571-2483,skibhe(o)carmel_in.gov.
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Exhibit "A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT:
i= Name of organization: CAP 1 1 E L NR l S CO O N 11- / /IUD
Address: 776 - IA 0RN 1T)R( VG=
C . PRPt�� , 1 N. 14- et. 033 914- 7I
Telephone: .317- gt_t1.-14-98q Fax:
Contact Person:J)OR QSCU(R,E F I CAR A
Email: dSFcarr-naLet,re:dp ynhoo ' c-or
APPLICATION AMOUNT: s /6 r
�, ) _S6- 6,7
Not to exceed 1/3 of previous year revenue/income
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
By: -0-etke1✓ CZ--e_ _fine
Printed Name of Officer:- PR, _SAOtPrr FlackkA
Title: .u—(_I,) 56Y'-e te-g- o`U
Date: -.vfrt-ELavt J _ ,,uLo I2
(Additional pages may be added to Exhibit"An)
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04r*
•01Or V-i
Coe
Doreen Squire Ficara
Executive Director
Connie Titak ADDENDUM TO EXHIBIT "A"
President
Cherie Pieties Money for operating expenses and seed money for preparation of 2 major Vice President
Vivian Lawhead fund raisers in 2013 for continuing the work of the Carmel Arts Council
2nd Vice President by supporting the Arts in Carmel.
Marie Horning
Treasurer 1. A 20`t'. Anniversary Luncheon on April 30ie. 2013 at the Ritz
Kathy Henderson Charles.
Secretary
Donna Tutwiler
Past President 2. A Black Tie Gala at the Lucas Estate,106°i. Street, Carmel
Board Members: on November 2"d. celebrating Carmel Arts Council's 20°i.
Susan Anderson Anniversary.
Linda Bachofner
Elizabeth Brainard 3. Continuing the monthly Art Exhibits from students of local
Joyce Burrell
Belen Cassani elementary schools and opening the World's Smallest Children's
Sue Collier Art Gallery (according to Guinness World Records, 1999) several
Dawn Fraley times a week, instead of once a week. Opening evenings of all Art
Michael Godfrey
Dee Kerber Walks. (attendance rising each year; 2012 total 4,765)
Jayme McComas
Meg Gates Osborne 4. Young Performers Showcase—Piano/Instrumental Division and
Ashley Ul . Esq.
Julie H. WilliamsllDivision —$1000scholarship Performing holhiP for Piano/Instrumental
ia
Lois Wyant and expenses for setting up this event. Performing Division
Associates: cancelled due to low number of applicants and therefore, funds.
Sandy Barretto
Theresa Brust 5. Annual Visual Arts Showcase. $1000 scholarship, proceeds from
Joan Cimino Luncheon to cover this.
Dr. Charles Conrad
Maria DeSantis
Marjorie Flynn 6. Spring Art Show for Carmel High School awards.
Abby Frantz
Douglas Haney,Esq.
Lisa Rupp 7. Carmel High School Artsgarden/Sculpural Garden support.
Rose Schnell-Cole
Kathleen O'Neill Stevens 8. Expenses for setting up promotional get togethers for recruiting
Rosemary Waters
Beverly Weaver regular and auxiliary members.
Lifetime Members:
Betty Sanford
Prof. Edward Marietta*
Phyllis Morrissey
Carol Skinner DSF 2/26/13
*Deceased
Office: 776 Hawthorne Drive,Carmel,Indiana 46033.9471 (317)844-4989 DSFCarmelarts@yahoo.com
World's Smallest Children's Art Gallery according to the Guinness Book of World Records
40 West Main Street,Carmel,Indiana 46032
www.ca rmela rtscou neil.ory
EXHIBIT "B"
Carmel Arts Council Annual Budget
Year2012 Year2013
INC OME;LIMA i Wittrn'.. . Eerdie t z `= aritr i 'SIS, £ vW INI
Summer Fundraiser $1,500.00 $1,650.00
$1,850.00 $2,175.00
Young Performers Showcase $21,254.00 $25,000.00
Grants $10,000.00 $64,000.00
Sponsorships-Goal $2,150.00 $2,150.00
Member Dues $7000.00 $0.00
English Silver Tea Event , $0.00 $5,000.00
Luncheon $0.00 $10,000.00
Anniversary Gala $43,754.00 $109,975.00
TOTAL
Gifts Received $375.00 $600.00
Gallery Donations $775.00 $800.00
Member Monetary
In Kind Donations $8,771.00 $9,000.00
onetary Donations $9,921.00 $10,400.00
TOTAL Gifts Received
$60.00 $10.00
Interest
!TOTAL INCOME $53,735.00 $120,385.00I
gk' � $-
u-s+ 11 , t k.W t .',P„+!"&.aanri liii-"z'{�vp �VS75-¥" ,tf<.1h .' a. ? :Y$d �.g` `�'tb3hYffi i �'G '._
lEXPENSESy�, F' � ,'.w ��,'�:.�p.5 �_�_ �. ,�
Operating Expenses $420.00 $500.00
Mileage/Travel $44,520.00 $44,520.00
PayrollReg $1,000.00 $500.00
LocalArtsl Grantsr Scholarships $1,245.00 $2,000.00
Local $460.00 $460.00
Association Dues $700.00 $1,500.00
Stintingg $9,000.00 $2,000.00
YStudent Solarships $550.00 $550.00
En l hh Silver Judges Tea Event $4,000.00 $0.00
n $0.00 $5,825.00
Luunccheon $0.00 $30,000.00
Anniversary Gala $2,000.00 $2,000.00
AccountingInsurunce $1,400.00 $1,400.00
Fees $655.00 $655.00
Internet $480.00 $480.00
Telle
PayrolleFees $994.00 $994.00
ph
one veargeg $300.00 $300.00
Webs Ade ising $700.00 $2,000.00
Postagee $950.00 $1,200.00
Office Supplies $65.00 S65.00
Gallery Operating Expenses $750.00 $ 65.00
Meals/Entertainment $20.00 $0.00
2 year Lease $7.00 $0.00
Advee License/Permit $130.00 $100.00
Adrtising
TOTAL Operating Expenses $70,346.00 $97,806.00
Non-recurring Expenses
Computer $400.00$600.00
Repairs $1,000.00
TOTAL Non-Recurring Expenses
$71,346.00 $97,806.001
(TOTAL EXPENSES
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Ma K Irni �kasurer