C.E. Solutions/Addl Serv 1/Fire/5,900/Structural Investigation CE Solutions, Inc.
Fire Department - 2013
Appropriation#43-501.00: P.O. #24466
Contract Not To Erceed$5,900.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES �geRO`4
41.6
act
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and CE Solutions, Inc., (the 'Vendor"), as City Contract number 04.07.10.02, dated April
7, 2010 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit"A". Furthermore, the terms of
the Agreement shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq.,
which is attached hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached
hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing
this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CE Solutions, Inc.
by and through its Board of Public
Works and Safety
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men rain rd, Presiding 0�cer Authorized Signature
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Printed Name
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Date: - - / PR:eei DeNT-
Title
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Last Four of SSN if Sole Proprietor:
ATTEST: /
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Diana Cordray, IA / Treasurer
Date: Y Jz
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CITY OF CAIIMEL
Fire Department Headquarters
2 CIVIC SQUARE
CARMEL, INDIANA 46032
317-571-2600
July I, 2013
Mr. Steven P. Osborn
CE Solutions
10 Shoshone Drive
Carmel, Indiana 46032
RE: Additional Services Amendment p1,(PO N24466)
Dear Mr.Osborn:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our
current contract with CE Solutions, dated 04-07-10-2. I have requested and received from you the proposed
scope of services and fee estimates for the following work task:
Additional Service: Structural Investigation—Station 44
Building Repairs
Not to Exceed: 55,900.00
Per our contract procedural requirements. I hereby approve this"Additional Professional Services'estimate.
and request that the Board of Public Works ratify the above reference Contract Amendment.
PLEASE NOTE:
Be advised that"Additional Services" performed on city contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate
Additional Services it and include the P.O.a shown above. Invoices submitted without this information
will be returned to your office. Thank you for your continued assistance in providing the City of Carmel
with your professional.quality services. If you should have any questions. please give me a call.
amResp l .
/ P" ��
Man ew F. Hoffman
Fire Chief
City ol'Cannel
Exhibit k
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I CE Solutions, Inc.
�'I[[�t 'k tinurwral Engineer'
April 28,2013
Mr. Matthew Hoffman
Chief, Carmel Fire Department
Two Civic Square
;' Carmel, Indiana 46032
i;
Re: Combined Professional Services and Fee Proposal
Structural Engineering Services
, Follow-up Floor Investigation
Fire Station No. 44, Carmel, Indiana
CES Project No.: 13-114
Dear Matt:
CE Solutions, Inc. (CES)respectfully submits the following Combined Professional
Services and Fee Proposal for structural engineering services on the captioned project.
Our proposal is based on the following information:
n
ii
• There is continued concern/perception that the concrete slab-on-grade in the kitchen,
day room and bunk room is settling. Gaps have been observed between base boards,
" bottom of cabinetry, door frames, etc. and the top of the floor slab as well as the top of
wbunk partitions and the ceiling. In addition, cracks have been observed in the dry wall at
corners of interior door frames and along the ceiling of the wall separating the day room
and the bunk room.
qq • April 19, 2013 site visit by Steve Osborn and meeting with Chief Matthew Hoffman and
I( Captain John Moriarty.
• March 30, 2013 internal department email authored by Captain John Moriarty
describing current concerns at Fire Station No. 44.
Q • Structural Condition Assessment —Visual report prepared by CE Solutions, Inc. dated
l December 15, 2009.
i • Existing building constructed circa 1980. Kitchen was remodeled circa 2004 and again
n circa 2011.
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1"" • Original /record construction documents(drawings and specifications)for the existing
building and the remodels are unavailable.
C•maf.!Wan,JWI] '' SCOPE OF BASIC SERVICES
Upon notice to proceed CES will provide the following Basic Services:
ens ;I i41.-tee
STRUCTURAL INVESTIGATION AND REPORT
, • CES will perform one site observation to inspect the general structural condition of the
in 11]..,„.i'ns existing kitchen, day room, conference room and bunk room floor slabs and
• surrounding structural elements. No destructive (invasive) investigation, structural
analysis. instrumentation, monitoring, testing or evaluation of the original structural
. design will be performed. CES' structural investigation will be based solely on visual
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hue%! Combined Professional Services and Fee Proposal Fire Station No. 44, Cannel, IN
Mum Carmel Fire Department Follow-up Floor Investigation
April 28, 2013 Page 2
observations. CES intends to utilize the land surveying services of Woolpert. Inc. to
obtain relative top-of-floor slab elevations in the described areas to establish
approximate limits and magnitude of perceived displacement. These elevations will be
correlated with those taken during our 2009 structural condition assessment.
• Review original /record construction documents(drawings and specifications)and
other pertinent construction records for the existing building and remodel (should they
become available).
• CES will prepare a structural investigation report describing our findings and
recommendations.
SCHEDULE
CES'workload is such that we can begin our work upon notice to proceed.
FEE
CES intends to provide the above professional services on a firm fixed fee basis as follows:
Structural Investigation and Report $5,900
(includes $2,500 for land surveying services by Woolpert. Inc.)
Reimbursable expenses are identified on the attached CES Fee Schedule and are in
addition to our fee.
The above fees are based upon our services being provided in 2013. Should the project be
delayed, our fees are subject to modification based upon actual market fluctuations.
ADDITIONAL SERVICES ,
The following additional services are not included in our fee, but will be provided upon
request in accordance with the attached CES fee schedule and an agreed upon fee:
• Preparation of an opinion of probable structural construction cost for recommended
repairs, augmentation or strengthening of structural deficiencies observed and noted in
the existing building.
• Significant post-report clarification, meetings, response to questions. etc.
• Structural Design and Construction Document preparation for recommended repairs.
augmentation or strengthening of any structural deficiencies in the existing building.
• Structural analysis of the existing building or the evaluation of the building's original
structural design.
CE Solutions, Inc.
A.
3016
lire! Combined Professional Services and Fee Proposal Fire Station No. 44, Carmel, IN
btdil Cannel Fire Department Follow-up Floor Investigation
April 28, 2013 Page 3
• Destructive (invasive) structural investigation to uncover suspected/ potential hidden
structural deficiencies.
• State Application for Construction Design Release, filing fee and submission of
necessary documents to the local and State building authorities.
• Printing of Construction Documents(plans and specifications)for bidding purposes.
• Bidding Phase services.
• Structural services and consultation during the Structural Construction Administration
Phase for recommended repairs, augmentation or strengthening of any structural
deficiencies in the existing building designed by CES.
• Construction change orders necessitated by revisions in the Structural Contract
Documents beyond CES control, or by redesign efforts made necessary because of
unforeseen existing conditions.
• Preparation of Record (As-Built)drawings showing significant changes in the structural
work made during construction based on marked-up prints, drawings. and other data
furnished by the Contractor.
EXCLUSIONS
The following services are not currently offered by CES and are excluded from the Scope
of Basic and Additional Services:
• Engineering services related to construction means and methods (erection sequencing,
temporary bracing, job site safety, etc.).
• Determination of the fire rating required for the structural systems and components.
• Geotechnical engineering report with recommendations.
• Structural instrumentation, monitoring or testing.
• Phase 1 and 2 Site Assessments, Asbestos and Lead-Based Paint Surveys.
• Radon, mold, mildew, and moisture infiltration investigation, testing, and mitigation
services.
• Design and detailing of foundation drainage systems.
• Development of waterproofing details and technical specifications.
• Civil/Site Development services.
CE Solutions, Inc.
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•
Puai Combined Professional Services and Fee Proposal Fire Station No. 44, Cannel, IN
anti Carmel Fire Department Follow-up Floor Investigation
• April 28, 2013 Page 4
• Traffic impact studies.
• Landscape Architecture services and irrigation system design.
• Architecturally related site details (e.g. parking stops. bollards, signage, sidewalks,
decorative/ornamental exterior walls. etc.).
• Land surveying services— being provided by Woolpert, Inc.
• Laser scanning and associated interpretative services.
• Ground penetrating radar and associated interpretative services.
• Construction cost arbitration or mediation.
• Presentation graphics, color renderings, models, etc.
• Preparation and submission of permit applications and filing fees for all approvals or
consents from authorities having jurisdiction or agencies having facilities within the
limits of the project.
• Attendance at and/or conducting public meetings and/or hearings.
• Re-zoning and/or Board of Zoning Appeals services.
CLOSING STATEMENT
As a results-oriented professional organization, CES places a strong emphasis on
excellence, quality, and attention to detail. Thank you for choosing CE Solutions for your
structural engineering needs. We look forward to working with you on this important
project. Should you have any questions concerning our proposal, please do not hesitate to
contact the undersigned.
Very truly yours,
Steven P. Osborn, P.E., S.E.
Principal / President
Attachment
CE Solutions, Inc.
A
CE Solutions, Inc.
Piss) sow suns Emt,rw... 2013 FEE SCHEDULE
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%1nm I' uaA.m pi , PROFESSIONAL HOURLY RATES are based on the following classifications:
Principal $195.00/hour'
Associate Principal S173.00
Associate S155.00
Senior Project Manager I / II/ Ill S115.00/$155.00/S173.00
Project Manager $110.00
Project Engineer S92.00
Staff Engineer $88.00
Senior CAD/BIM Technician/Designer S92.00
CAD/BIM Technician/Drafter S70.00
Senior Administrative/Project Assistant S120.00
Administrative/Project Assistant S80.00
Clerical S70.00
CAD/Project Assistant $45.00
Above rates include in-town travel, parking, and in-house reproduction expenses, overhead and profit.
CE Solutions, Inc. standard CAD drawing plot is black&white on translucent bond. Reimbursable
expenses for special CAD drawing requests are noted below.
Depositions, court testimony, arbitration or mediation hearings, meetings with legal counsel, and
associated preparation: $240.00/hour.
0.MMW
REIMBURSABLE EXPENSES:
w..11.1 Out-of-town transportation and subsistence @ cost + 10%
Out-of-house reproduction, special CAD drawing requests @ cost + 10%
Photograph processing and printing @ cost + 10%
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Shipping/courier @ cost + 10%
Equipment and instrument rental @ cost + 10%
I~- •1'^r+ '1' Filing fees for permits. variances, plan reviews. etc. @ cost + 10%
Sub-consultant services @ cost + 10%
Etlectivu +'1R013 2013 Fee Scheckge
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