Christopher Burke Engineering/ENG/Addl Serv 3/$25,000/Stormwater Program Christopher B. Burke Engineering
En,gincering -2013
Appropriation#202-101: P.O. #2528/
Courtier Not To Exited$25,000.00
ADDITIONAL SERVICES AMENDMENT TO not.
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES t
oox
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and Christopher B. Burke Engineering (the "Vendof'), as City Contract dated May 15,
2013 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent
with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the
Agreement shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which
is attached hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto
and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this
document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA Christopher B. Burke Engineering
by and through its Board of Public
Works and Safety
By. By
J mes Brainard, Presiding Officer A efized Signature
Date: •
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an Printed Name
Mary A Butcke, Me •b-r M1 f
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Date: /0/l4 13
Last Four of SSN if Sole Proprietor:
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/ Date: 9/26/15
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.iana Cordray, IAM (Clerk-Treasurer
Date: /0-(6,-/3
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September 9, 2013 CITY-OF ARIVIEL
.TAMES BRAINARI). MAYOR
Jon D. Stolz, P.E.
Christopher B. Burke Engineering
115 W. Washington Street STE 1368 South
Indianapolis, IN 46204
RE: Additional Service Amendment#3, PO# 25281
Dear Mr. Stolz:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with Christopher B. Burke Engineering, dated May 15,2013. I have requested and received from you the
proposed scope of services and fee estimates for the following work task:
Additional Service Amendment#3— Stormwater Program and Capital Improvement Budget Study
Project Phase 3
Professional Engineering Services
Not to Exceed: $25,000.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services"performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service# and P.O. # shown above. Invoices received without the Additional Service# referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
7117( c
Michael 'I'. McBride, P.E.
City Engineer
Exhibit Air
1q3
Reviewed and approved by:
/
S. C. Eng lking
UI:r velum I:.N1IyitiiiNG Director of Adminis ration
ONE CIVIC Syl'AN!.. CAR.vIEL. IN 46032 Orncr. 317571.2441 FAN 317.571.2439
I.AIAII. enginccringi c:vnul.in.g I'
tt k1F - _ Christopher B. Burke Engineering, LLC
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July 23,2013
City of Carmel Engineering Office
•
Carmel City Hall
One Civic Square
Carmel, IN 46032
Attention: Mike McBride, P.E. - City Engineer
Subject: Stormwater Program and Capital Improvement Budget Study-Phase 3
Proposal for Professional Engineering Services
Dear Mr. McBride:
Christopher B. Burke Engineering LLC (CBI3EL) is pleased to submit this proposal to provide
professional engineering services to complete Phase 3 of a study to evaluate existing data to
develop an overall stormwater budget and assist with the determination of an assessment rate
strategy based on preliminary, available data. The following is our Understanding of the
Assignment, Scope of Services,Anticipated Schedule and Estimated Fee.
UNDERSTANDING OF THE ASSIGNMENT
It is our understanding that the City of Carmel is exploring options to establish sustainable
funding for its stormwater program. As Phase I of such an endeavor, the City of Carmel had
CBBEL evaluate the City's existing data and determine an appropriate five-year budget for its
stormwater program and capital improvement needs. This initial study also included a
determination of potential rate structure and revenue needed to fund the program costs and the
needed capital improvement projects. For Phase 2, the City had CBBEL determine the actual
impervious area of non-residential parcels and update revenue projections accordingly. The City
wishes to proceed with Phase 3 to prepare presentations to elected officials and decision-makers,
assist with billing procedures, development stormwater utility program policies and procedures,
and as needed,on-call support to set up the stormwater utility.
SCOPE OF SERVICES
CBBEL will complete the following tasks for this project:
Task 1 - Presentations of the Stormwater Utility Rate Studer: CBBEL staff will prepare and
present as needed to City staff, elected officials, and local decision-makers to build support and
understanding of the stormwater utility.
Cannel Stormwater Program and Capital Improvement Budget Study Phase 3 July 23,2013
2013.7070 Page I
Task 2 -Assist with Billing Procedures: CBBEL will meet with City Utility staff and determine an
appropriate method to transfer the rate structure and rate fees from the Rate Study Database into
the City's existing utility billing database,
Task 3 - Develop Stormwater Program Policies& Procedures: CBBEL will work with the City to
develop policies and procedures for implementing the stormwater utility. This may include a
stormwater credit program, procedures to update the billing database, and maintenance of the
utility.
Task 4 - As Needed, On-call Support: CBBEL will support the City as needed to establish the
stormwater utility. This may include preparing project fact sheets for capital improvement
projects, completing research on a particular issue, or providing outreach to targeted rate payers
and/or the general public.
ANTICIPATED SCHEDULE
We anticipate completing the work described under the Scope of Services as directed by the City
after receiving the notice to proceed.
ESTIMATED FEE
We have estimated the total cost for these services should not exceed $25,000. If at any time the
total value of work required to complete the project is anticipated to exceed the noted amount,
CBBEL will assess the remaining work and notify you, in writing, of the revised compensation and
schedule. No additional work, beyond the total agreed upon fee, will be performed until a written
contract amendment has been approved by both parties.
We will bill you monthly on a time and material basis for assigned tasks in accordance with our
attached standard Charges for Professional Services. In addition, our contract will be established
in accordance with the attached General Terms and Conditions. These General Terms and
Conditions are expressly incorporated into and are an integral part of this contract for
professional services.
If this proposal meets with your approval, please sign where indicated and return an executed
original to us as our Notice to Proceed. The executed Proposal, along with the Estimated Fee, the
attached Standard Charges for Professional Services, and the attached General Terms and
Conditions constitute the whole of our Agreement. Any modification to any part of this
Agreement without prior acknowledgement and consent by CBBEL will make null and void this
Agreement. Any time commitment made by CBBEL as part of the Agreement does not begin until
CBBEL has received an executed original.
Carmel Stormwater Program and Capital Impmvement Budget Study-Phase 3 July 73.2013
2013.7070
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