Crossroad Engineers/ENG/Addl Serv 2/$22,000/NE Quad Alley Project CrossRoad 6ginecrs
Engineering-2013 •
.Appropriation#202-401; 1'.0. #25300
Contract Nut To E.rrced$22,000.00
ADDITIONAL SERVICES AMENDMENT TO „,yxor%
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES '. n n
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THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and CrossRoad Engineers, PC (the "Vendor"), as City Contract dated May 1, 2013 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement
shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached
hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and
incorporated herein as Exhibit "C". Also, pursuant to LC. § 5-22-16.5, Vendor shall certify that in signing this
document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CrossRoad Engineers, PC
by and through its Board of Public
Works and Safety
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September 17, 2013 Cl -fr ��ARVIEL
Mr. Chip Charles, P.E. JA�vIFS 131LaINARD, MAYOR
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
RE: Additional Service Amendment#2, P.O. #25306
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract dated May 1, 2013, I have requested and received from you the
proposed scope of services and fee estimates for the following work task:
Additional Service Amendment#2— NE Quad, Old Town Alley Project
Engineering Services
Not to Exceed: 522,000.00
Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services" performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service# and P.O.# shown above. Invoices received without the Additional Service #referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Carmel with your
professional, quality services. If you should have any questions, please give me a call.
Sincerely,
7
N tchael T. McBri.e, P.E.
City Engineer
real
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Reviewed and approved by:
S. C. Engelllig
DEMI:DIEN! OF ENGINEERING Director of Administration
ONE CIVIC SQUARE. CvkVrl.. IN 16032 OFFICE 3175712441 P:U 317.5712439
EVIAIi. enginrrtinp&cirmel.in.goy
September 10, 2013 441001),_°
Mr. Michael McBride. P.E. CROSSROAD
ENGINEERS, PC
City Engineer
City of Carmel
1 Civic Square
Carmel, IN 46032
RE: Fee Proposal
NE Quad Old Town Alley Project
City of Carmel, Indiana
Mike:
CrossRoad Engineers is pleased to present this Scope of Services and Fee Proposal to provide
professional services associated with the construction of the North-South alley located / block
east of Is` Avenue Northeast with limits from 5th Street Northeast to 7th Street Northeast in the
Old Towne Carmel area.
The total length of this project is approximately 750 feet. The added impervious area for this
project will be less than 0.5 acres, and, therefore, will not require stormwater detention. We will
work with the City on any potential water quality design for this project. This may include
constructing the alley with pervious type pavement (asphalt or concrete). We will also design
this alley to accommodate drainage in the area in order to connect to the existing drainage
structures in 7th Street Northeast.
We have based our Fee Proposal on the aforementioned assumptions. The following Scope of
Services is designed to assist you in the development of this project:
A. TOPOGRAPHIC SURVEY
CrossRoad Engineers will perform the field work and office work necessary to complete
a Topographic Survey for this site. Included will be information such as one foot
contouring, existing street elevations, existing sanitary and storm structures, and
verification of existing utilities. This survey will also all research, office work, and field
work necessary to re-establish the existing Right-of-Way of the alleys throughout the
length of the project.
A
TA (
Mr.Michael McBride,P.E.
City of Carmel
September 10,2013
Page 1 of 4
B. DESIGN & CONSTRUCTION DRAWINGS
We will design all of the elements of the development necessary to insure the workability
of:
• Alley roadways
• Storm structurcs/underdrains as necessary
• Drainage and grading
Construction drawings will be prepared in accordance with all state and local laws and
ordinances and will include the following:
• Storm structures &drainage
• Grading for alley construction
• Details for Alley Construction
• Erosion control plans
• Maintenance of Traffic Details (minimal)
C. REGULATORY SUBMITTALS & BIDDING PHASE
We will prepare the necessary applications for submittal and review and/or approval of
the construction plans prepared as part of this agreement. This task will include the
necessary administration services for preparing the submittals as well as time associated
with the coordination efforts with the local regulatory agencies. This work will also
include the services necessary to facilitate bidding of the project.
D. CONSTRUCTION STAKING & ADMINISTRATION
Once design is complete, CrossRoad Engineers will provide construction staking and
construction administration. This work will include all office work necessary to create
the staking data files as well as all field work to complete the construction staking for the
project. It will also include any necessary construction administration in order to
coordinate with the selected contractor throughout the construction of the project. This
work will be performed on an hourly Not-To-Exceed basis.
Mr.Michael McBride,P.E.
City of Carmel
September 10,2013
Page 2 of4
E. METHOD FOR PAYMENT OF ENGINEERING FEES
During the course of this work, progress invoices will be prepared for the portions of the
work done to date based on the Fee Schedule included with this document as Attachment
"A". Prior to preparing these invoices, we will contact you to discuss the amount of
work that is complete and, therefore, the dollar amount that each invoice will be. These
invoices will be submitted by the 5th of each month and will become due by the 30th of
that same month. Invoices not paid within 30 days after submission to you will accrue
interest at a rate of 1.5% per month.
F. UNDERSTANDINGS
For additional services not covered herein, the work will be performed as authorized by
you at a mutually agreed upon rate.
Items not included are acquisition of building permits, sanitary sewer connection permits,
regulatory fees to accompany permit applications, and permits normally obtained by the
contractor(s). Payment for these items will not be the responsibility of CrossRoad
Engineers.
We are ready to begin and appreciate your allowing CrossRoad Engineers to design this project
for you. If you have any questions, please call me at 780-1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
igyr
Trent E. Newport, P. E., L. S.
Vice-President
Please signify your acceptance by signing below:
City of Carmel Date /,/
4q
Mr.Michael McBride,P.E.
City of Carmel
September 10,2013
Page 3 of 4
ATTACHMENT "A"
FEE SCHEDULE
The total lump sum fee is divided into the following work components for billing purposes:
A. TOPOGRAPHIC SURVEY $ 3,500
B. DESIGN & CONSTRUCTION DRAWINGS $12,500
C. REGULATORY SUBMITTALS & BIDDING PHASE $ 3,000
D. CONSTRUCTION STAKING & ADMINISTRATION $ 3,000
(Hourly Not-To-Exceed)
TOTAL FEE $22,000
Our total proposed fee is divided into the above work components for billing purposes.
Mr.Michael McBride,P.E.
City of Carmel
September 10,2013
Page 4 of 4