Crossroad Engineers/ENG/58,000/Right of Way Services Crn.csRaa it Erg hie(' N, P.C.
Enl,'inecrint -20/3
Appropriation 11211-401: P.Q.#25293
Contract Not To Exceed$58,000.00
ADDITIONAL SERVICES AMENDMENT TO tRop
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES !k �O
aCti
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and CrossRoad Engineers, P.C. (the'Vendor), as City Contract dated.May 1, 2013 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement
shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached
hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and
incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this
document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CrossRoad Engineers, P. C.
by and through its Board of Public
Works and Safety
By: By: i/ 40,
fate:
Brainard, Presidi • Officer Authorized Sy nature
ate:
Ct � C .0..—ifs
Printed Name
Mary Dale:A - Burke,,M� be� _/ 3 1 r e5 i J{ f
r1/�� Title
Lori S. WatsatMember FID/TIN: 3S — « ` 333 1
Date " `/EV/3
Last Four of SSN it Sole Proprietor:
ATTEST: /
Date: (/ 2f 20l 3
t e ana Cordray, IA', Clerk-Treasurer
rc Dale:
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November 13, 2013 CI 1 1 f GEL
JAMES BIc INARD, MAYOR
Mr. Chip Charles, P.E.
Mr.Trent Newport, P.E.
CrossRoad Engineers, P.C.
3417 South Sherman Drive
Beech Grove, IN 46107
RE: Additional Service Amendment#4, P.O. #25293
Dear Chip and Trent:
As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current
contract with CrossRoad Engineers, Contract dated May 1, 2013, nave requested and received from you the
proposed scope of services and fee estimates for the following work task:
Additional Service Amendment#4— Project# 12-03; 116th and Gray RAB
R/{V Engineering Services
Not to Exceed: 558,000.00
Per our contract procedural requirements, 1 hereby approve these Additional Professional Services estimates, and
request that the Board of Public Works ratify the above referenced Contract Amendment.
PLEASE NOTE
Please be advised that "Additional Services' performed on City contracts must be billed separately from the original
contract and other additional services. More importantly, the invoice must reference the appropriate Additional
Service# and P.O. # shown above. Invoices received without the Additional Service#referenced will be returned
for proper identification. Thank you for your continued assistance in providing the City of Cannel with your
professional,quality services. If you should have any questions, please give me a call.
Sincerely,
Michael T. McBride, P.E.
City Engineer
\ eh 3
ev Td and appro ed by:
4.
S. C. Enge • inn
DEVAR'I',MEN F OF ENGINEERING Director of Administration
ONE Civic SQI.ARE, CARMEL. IN 46032 OFFICE 317.571 24,11 FAX 317 571 2439
1wVIAII. rnRiiieerinp6'i';irmei In.gov
October 31, 2013
1--- ' ''f'f.:1_,.:_
Mr. Mike McBride, City Engineer
City of Carmel y � ®
CROSSROAD
1 Civic Square ENfi1NEER5;` E
Carmel, IN 46032
RE: RW Services Fee Proposal
116th and Gray Road
Carmel, Indiana
Dear Mr. McBride:
CrossRoad Engineers is pleased to present this fee proposal for the above referenced project located
in Carmel, Indiana. Our fee is based upon the preliminary plans provided by A&F Engineering
Company with plans dated December 14, 2012. Based upon these plans we present the following
fees:
• CrossRoad Engineers will provide Right of Way Engineering and Acquisition Services
based on the attached fee schedule. This is based on assumed appraisal types as shown on
the attached exhibit and based on the assumption that no appraising will be required for the
parcels owned by Carmel Parks and by Cannel Redevelopment Commission.
We are ready to begin and appreciate your allowing CrossRoad Engineers to work on this project
with Parsons! If you have any questions, please call me at(317) 780-1555 ext. 114.
Sincerely,
CrossRoad Engineers, PC
Trent E. Newport, P. E., L. S.
Vice-President
t-
3
R/W Engineering & Acquisition Services
(Estimated 7 Parcels)
116th and Gray Road Intersection Project
Carmel, Indiana
Work Item Est. Quantity Fee Total Fee
Preliminary T & E Report(t) 7 each $400.00 $2,800.00
R/W Engineering (includes RW Plats) 7 each $1,500.00 $10,500.00
R/W Legal Descriptions 14 each $500.00 $7,000.00
Appraisal Problem Analysis (I) 7 each $350.00 $2,450.00
Value Finding Appraisal (I) 4 each $1,525.00 $6,100.00
Long Form Appraisal (I) 1 each $3,000.00 $3,000.00
Review Appraisal (45 % of appraisal fees) (I) 5 each Varies $4,100.00
Buying (t) 7 each $1,500.00 $10,500.00
R/W Staking 7 each $400.00 $2,800.00
Document Preparation & Title Review (I) Teach $150.00 $1,050.00
Payment Processing & Deed Recordation 7 each $100.00 $700.00
R/W Management 7 each $1,000.00 $7,000.00
ESTIMATED TOTAL FEE $58,000.00
NOTES: This This is a subcontracted item and the fee shown here is estimated. The final cost will consist
of the actual invoiced amounts from the subcontractor plus a 10% mark-up for task
coordination and administrative efforts.
ft1`
Page 2 3/33
City of Carmen INDIANA RETAIL
0031015500 PAGE
J'1 CERTIFICATE NO.003120155 002 0
PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 2c2_,
35-60000972
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIP
SHIPPING LABELS AND ANY CORRESPONDENC
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997
IRCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
" 1 ."
��� 1y ' ) SHIP JJENDOR 4. GC C i A.Lair I vt.J
TO
JNFIRMATICN BLANKET CONTRACT PAYMENT TERMS FREIGHT
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
C if�FraC:�_ ie s i
e v z .� o
i
% .c �� v
1N5if4
� � �Z
� 4 00
Send Invoice To: . 0 °" ®
s-g,, coo
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT
• NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
-,•SHIP REPAID.
.-4C.O.D.SHIPMENTS CANNOT BE ACCEPTED. ORDERED BY
• PURCHASE ORDER NUMBER MUST APPEAR ON ALL
.
• SHIPPING LABELtrS.
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
5 2 9 3 CLERK-TREASURER
DOCUMENT CONTROL NO. VENDOR COPY