Angel Touch/DOCS/$15,000/tree removal AngeiiitTouch Lawn Care/Angel Oak Tree Care
DOGS-2013
Appropriation 1443-504-00, 44-624.01; P.O. #26622(36,243.00), 26623(38,746.00)
Contract Not To Exceed 315,000.00
ADDITIONAL SERVICES AMENDMENT TO Qxo�
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES t®
o
THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and
between the City of Carmel and Angels Touch Lawn Care/Angel Oak Tree Care (the "Vendor"), as City Contract
dated April 3, 2013 shall amend the terms of the Agreement by adding the additional services to be provided by
Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the
terms of the Agreement shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et
seq., which is attached hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit,
attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in
signing this document, it does not engage in investment activities within the Country of Iran. The terms and
conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA ANGEL'S TOUCH LAWN CARE
ANGEL OAK TREE CARE
by and through its Board of Public
Works and Safety
By: By: ,,,,A0JAA‘ c2_
es Brainard, Presiding Officer Authorized Si nature
Date: -/ g-rephp✓L aou rcl ai ne
Printed Nanie
D ryA n Burke, Member
Date � �I�S IcVpv-r
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Title
Lori S. Watson! embp r FID/TIN: 2- 0- g CI512 0 0
Date: ( fr 3
Last Four of SSN if Sole Proprietor:
ATTEST: Date: 122-3- I ,
ana Cordray C, ler -Treasurer
Date: /o /!? /3
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Cis OF CARMMFL
JA,MES B312AINARD, MAYOR
November 26,2013
Angels Touch Lawn Care/Angel Oak Tree Care
P.O. Box 478
Cannel, IN 46082
Re: Additional Professional Services#1 (P.O 26622 and 26623)
Dear Mr. Courchaine:
The City of Carmel has a need for additional professional services over and above those set out in the Agreement Between the City of
Carmel and Angels Touch lawn Care/Angel Oak Tree Care for Tree Removal and Maintenance dated April 3, 2013_.
Additional Services#1: Services not to exceed $15,000
Services are to include Tree Removal/Maintenance,
All labor, materials,equipment and services
for tree removal/maintenance and clean-up of debris
Per our procedural requirements, I hereby approve this "Additional Professional Services" estimate, and grant you the Notice to
Proceed for the above services.
PLEASE NOTE:
Be advised that"Additional Professional Services" performed through agreement with the City of Carmel must be billed separately
from the original Agreement and other additional services. More importantly,the invoice must reference the above-referenced
Purchase Order number. Invoices submitted without this information will be returned to your office. Thank you for your continued
assistance in providing the City of Carmel with your professional, quality services. If you should have any questions, please give me a
call.
Sincerely, Approved:
rer
Michaell-lollibaugh ve na king
Director Director of Administra ion
ec: Mayor James Brainard
Diana Cordrav_Clerk Treasurer
Cindy Shccks.Clerk'I-reasure s Office
Exhibit ._
DEralTalENT oP CO>NIONITv SERVICES
ONE Civic SQUARE:, CAanuu.. IN 46032 PHONE 317.571.2417. FAx 317.571.2426
MtctiArt. P. I-Iot.t.inaocu. DIRECTOR
\t.(of C4q\
G FZ •
_`` \F City of Carmel
r M o.r_�BTvrfJ
® I DEPARTMENT OF COMMUNITY SERVICES
�NDIAN�
QUOTE FOR TREE REMOVAL/MAINTENANCE Contract not to exceed $75,000.00
Requests are due March 8`h, 2013 at 10:00 am. Please submit to:
City of Carmel, IN
ATTN: Daren Mindham
Department of Community Services
One Civic Sq
Carmel, IN 46032
I.SCOPE OF SERVICES
The quote will be for Tree Removal/Maintenance.The successful bidder will furnish all labor, materials(unless noted),
equipment and services necessary for tree removal/maintenance and clean-up of debris.
II.CITY OF CARMEL REPRESENTATIVE
All questions related to this request for quotes shall be addressed to:
Daren Mindham
Urban Forester
One Civic Sq
Carmel,IN 46032
Phone: 317-571-2417
Email:dmindham@carmel.in.gov
III.WORK REQUIREMENTS
Please review the parameters of the quote:
Applicable Standards:
• American National Standards Institute(ANSI)A300 Standards for Tree Care Operations and adhere to the most
recent edition of ANSI 2133.1.
Work Requirements:
• ALL WORK TO BE COMPLETED WITHIN 45 DAYS OF RECEIVED WORK ORDER FROM URBAN FORESTER.
• All required pesticide licenses,street right-of-way permits and underground utility locates will be acquired by the
contractor.
• All needed material,equipment, flagging and safety devices will be supplied by the contractor.
• Stump removal will be completed by a stump grinding machine, unless approved by Urban Forester.
• Cutting and clean-up operations shall be accomplished in such a manner as to not damage other trees,grass or
other plant materials. If damage to other trees not designated for takedown occurs,contractor shall trim the tree
to minimize long-term damage(as directed by Urban Forester).
• All tree debris, excess soil and mulch,metal basket and wrapping material or other debris resulting from any tree
work shall be promptly cleaned up and removed from site.This cost should be included in the individual pricing
under'Layout of Quote'.The work area shall be kept safe and neat at all times until the cleanup operation is
completed. Under no condition shall the accumulation of soil, branches, or other debris be allowed upon a public
property in such a manner as to result in a public hazard.
1 Exhibit_L. .
ONE CIVIC SQUARE CARAMEL, INDIANA 46032 317-571-24IAt
ri
EXHIBIT C.
AFFIDAVIT
f at icUAQ &Q,ejUCChG_ (IQ being first duly sworn, deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
1. 1 am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. 1 am n w and at all times relevant her in have been employed by
flc p ( ()Usk4 fee
LUC° (the "Employer")
in the position of pPec(day?f
3. 1 am familiar with the employment policies, practices, and procedures of the Employer and
have the authority to act on behalf of the Employer.
4. The Employer is enrolled and participates in the federal E-Vcrify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the 27-rk day of Mare.i , 20I?).
.wcp_deutiaLLAQ_
Printed:,g/eUeaUcCi ',vi ne_
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations arc true and correct.
Printed: Aelie_all T CY Ia.f y1t?
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City o C arme_
\ / DEPA RIM ENT OI:COMMUNITY SERVICES
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IV.LAYOUT OF QUOTE
Tree Removal:
Removals shall be assigned per the Urban Forester's request. Please provide a cost quote for the average tree from the
corresponding range.This is not based on each inch,but per range.Example:>6-12"=$210
Price per tree within 0-6" S S,°2 >18-24" 5 4 l.n• — >36-42" $_��Q,00
DBH range >6-12" $ i n or; >24-30" S ' >42" $-IL+{ZJ,on
>12-18"$_3(7,5j,°C' >30-36" $ . —'
Stump Removal:
Grinding shall remove any part of the tree and roots that would affect the planting of a new 3"ball and burlap tree,unless
noted by the Urban Forester. Ground stump areas shall be leveled to grade with a minimum of 6"of topsoil and seeded
with a lawn grass mix.Please provide a cost quote for the average stump from the corresponding range.This is not based
on each inch,but per range. Example:>6-12"=540
m Oo
Price per stump within 0-6" 5 15.0('J >18-24" 5 >36-0 L7
2" $ S
range at 3" ht >6-12" $ ,
,,,Qr0 >24-30" 5 J.�° >42" $_ZdC, CJO
>12-18"$ saw >30-36" $ Q,Oo
Tree Pruning:
Pruning shall be assigned per the Urban Forester's request. Please provide a cost Quote for pruning the average tree from
the corresponding range.This is not based on each inch, hut per range.Example:>6-12"=5100
Dead-wooding
Price per tree within 0-6" $ lc,00 >18-24" 5 7I an0 >36-42" 5 4�9Q,00
_DBH range >6-12" 55,Q0 >24-30" 51 _0$0, >42" $ w2q.00
>12-18" $ Iyn,00 >30-36" 5 ,0c)
Crown Raising I�
Price per tree within 0-6" $_ Q >18-24" $ Sp >36-42" $ ISO
DBH range >6-12" $ 3S >24-30" S Igo >42" $ 7 1
>12-18" $ 5Q >30-36" 5 60
Chemical Application:
Chemical applications, products and methods shall be approved per the Urban Forester.Quote should be based on
achieved FAB treatment, hagworm control,and scale control,hut may include other types of applications(quoted
separately) t
Price per inch at DBH applied r� s`1oh-. V V
( p ) ( Q_Q (Treeage) :.:
FAB treatment Imidadn rid $_ , EAB treatment Treea e $ ��, �� � �: •
'. °3113,- ,t r
n t
bagworm control$1,Q_Q_ scale controll$_I .
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Company Name:kit' Oag, signature; &-/chid( t Date:
ONE CIVIC SQUARE CARiMEL. INDIANA 46037 317-571-2417
INDIANA RETAIL TAX EXEMPT PAGE
City of 1\ .2 lr�el CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER •
��/iva. yes FEDERAL EXCISE TAX EXEMPT ,;/ G � ; a.
35-60000972
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ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,AP
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE.
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED 1 REQUISITION NO. VENDOR NO. DESCRIPTION
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SHIPPING INSTRUCTIONS • I HE•`` I-:Y CERTIFY THAT THERE IS AN UN LIGATED BALANCE IN
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•C.O.D.SHIPMENTS CANNOT BE ACCEPTED. ORDERED BY / / /
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AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
i DOCUMENT CONTROL NO. 2 6 6 2 2 CLERK-TREASURER
VENDOR COPY
RETAIL TA
EXEMPT
IANA
City of Carmel
CERTTIFICATE NO. 03120155 002 0 PAGE
�/ ,a wJJJIII PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT l 2 3
35-60000972 Q C/Qt
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,AR
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE.
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
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DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT
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NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCH HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS • IHER Y ERTIFYTHATT ERE ISA NOBLIGATED BALANCE IN
IS ROPRIATI S ICIENT PAY FOR THE ABOVE ORDER.
•SHIP REPAID.
•C.O.D.SHIPMENTS CANNOT BE ACCEPTED. ORDERED BY
•PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS.
• •THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
CLERK-TREASURER
' DOCUMENT CONTROL NO. 2 6 6 2 3 VENDOR COPY